OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

OSCEs Parlamentariske Forsamling 2024-25
OSCE Alm.del Bilag 5
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AS (25) GI_ENG

10.02.2025

GENERAL INFORMATION

OSCE PARLIAMENTARY ASSEMBLY 32

ANNUAL SESSION

Porto – Portugal

June 29 – July 3, 2025

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Venue

Alfândega do Porto Congress Centre

Rua Nova da Alfândega, Edifício da Alfândega

4050-430 PORTO

https://www.ccalfandegaporto.com/en/

Access for all delegates is through the main entrance.

All badges and documents should be collected from OSCE PA Registration desk located

in Sala dos Despachantes, level 0 (ground floor).

Once delegates have collected their badge, they can access the session areas.

Contacts

International Relations and Cooperation Division

Ms. Ana Margarida Isidoro, Advisor of the Portuguese Delegation

Telef. +351213919280 / +351912000544 –

[email protected]

Mr. Nuno Paixão, Advisor of the Portuguese Delegation

Telef. +351213919206 –

[email protected]

Public Relations and Protocol Division

Ms. Cátia Rodrigues

Telef. +351917533616 –

[email protected]

Ms. Helena Rodrigues

Telef. +351213919208 –

[email protected]

International Secretariat of the OSCE Parliamentary Assembly

Ms. Odile Lelarge, Head of Conference Services

Telef. +4533378040 –

[email protected]

Draft Programme

Saturday, 28 June 2025

Arrival of participants – Registration (in the afternoon)

Meeting of the Secretaries of Delegations followed by a visit of the

Alfândega do Porto Conference Centre

building (evening)

Sunday, 29 June 2025

Meeting of the Standing Committee (morning)

Opening Plenary Session (afternoon)

Monday, 30 June 2025

General Committee Meetings (morning)

Working lunch on Gender Issues (upon registration)

Thematic activities (afternoon)

Tuesday, 1 July 2025

General Committee Meetings (morning and afternoon)

Evening reserved for embassies and consulates.

Wednesday, 2 July 2025

General Committee Meetings (morning)

Plenary Session (afternoon)

Please note that this draft programme is subject to change.

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Thursday, 3 July 2025

Plenary Session (morning)

Departure of participants

Friday, 4 July 2025

Departure of participants

Hotels and Accommodation

Block reservations have been made by the Portuguese Parliament in several hotels

(official hotels of the Annual Session) from 28 June to 3 July. For arrivals before 28 June

or departures after 3 July, please reach out to the contact person at the hotel.

Participants are kindly requested to

make their own reservations

as soon as possible

in one of the official hotels of the Session listed below, by using the hotels’ website,

reservation link or e-mail provided.

Requests for hotel reservations will be treated on a

first-come-first-served basis.

Please note that cancellation policies may vary for each hotel. Rates are per room, per

night including breakfast, VAT and Wi-Fi. Local tax (currently EUR 3) per person and per

night is not included.

Please consult the official websites of the hotels for details about their amenities.

Hotel

Sheraton Porto Hotel & Spa (5*)

Rua Tenente Valadim 146, 4100-476

Porto

Phone: +351 22 040 40 00

Joana Carvalho

Phone: +351 22 040 41 28

Email:

[email protected]

Website:

https://www.marriott.com/en-

us/hotels/oposi-sheraton-porto-

hotel-and-spa/overview/

Room Rates

Reservation

Deadline

Payment and Cancellation

Policies

All bookings must be guaranteed by

credit card

At the moment the reservation is

made 1 night will be charged in the

credit card, non-refundable, as a

guarantee of the reservation

Remaining nights to be paid directly

at the Hotel

The client shall pay to the hotel, the

total stay of every room that is not

occupied at expected and reserved

date (late arrivals and no-shows).

Early check outs will be charged for

the full length of reserved stay

Deluxe Room

Single: 195 €

Double: 215 €

27 May 2025

Booking link:

https://www.marriott.com/event-reservations/reservation-link.mi?id=1722427005986&key=GRP&app=resvlink

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Crowne Plaza Porto (5*)

Avenida da Boavista 1466, 4100-114

Porto

Phone: + 351 22 607 25 00

Email:

[email protected]

Hotel will charge 1 night to your

credit card upon receipt of the form

duly completed and signed

The remaining nights will be paid

when checking-in

Cancellation made until 28 March

2025 – no cancellation fee

27 May 2025

Cancellation made between 29

March and 27 May – cancellation fee

of 1 night will be applied

Cancellation/Reduction made after

28 May – reservation will be charged

to the provided credit card for the

whole stay

Standard Room

Single: 185 €

Double: 200 €

Website:

www.crowneplaza.com/porto

Booking Form:

Reservation Form – Annex 1

Please send the Reservation form by email to:

[email protected]

Eurostars Aliados (5*)

Avenida dos Aliados 211, 4000-067

Porto

Phone: + 351 22 040 1300

Jéssica Machado

[email protected]

Double Deluxe

Single: 209 €

Double: 219 €

28 April 2025

Free cancelation until 28 April 2025

Cancelation after 28 April / No Show:

you will be charged for the entire stay

Website: https://www.eurostar

shotels.co.uk/eurostars-aliados.html

Booking email and promo code:

To make the reservation please send an email to

[email protected]

with the promo code

OSCEPA25

You will receive a link to do the payment. The link is valid for 24h, so in case you don’t do the payment the

reservation will be cancelled.

Porto Palácio Hotel by The Editory

(5*)

Avenida da Boavista 1269, 4100-130

Porto

Phone: + 351 22 608 66 00

Inês Silva

Email:

[email protected]

Website:

https://www.editoryhotels.com/en/p

orto-palacio/

Executive

Rooms

Single: 130 €

Double: 145 €

Deluxe Rooms

Single: 145 €

Double: 160 €

Free cancelation until 48 hours

before check in day

29 june 2025

No Show / Early Departure / Late

Arrival: you will be charged for the

entire stay

Executive Suites

Single: 205 €

Double: 220 €

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Booking site and promo code:

All reservations must be made directly on the hotel's website

https://www.editoryhotels.com/en/porto-palacio/

with promo code

OSCEPA2025

The Editory Boulevard Aliados Hotel

(5*)

Avenida dos Aliados 141 147, 4000-

067 Porto

Phone: + 351 22 010 25 00

Inês Silva

Email:

[email protected]

Website:

https://www.editoryhotels.com/en/b

oulevard-aliados-porto/

Booking site and promo code:

All reservations must be made directly on the hotel's website

https://www.editoryhotels.com/en/boulevard-

aliados-porto/

with promo code

OSCEPA2025

InterContinental Porto - Palácio das

Cardosas (5*)

Praça da Liberdade 25, 4000-322

Porto

Phone: + 351 22 003 56 00

Marta Ferreira

Email:

[email protected]

Website:

https://www.ihg.com/intercontinent

al/hotels/gb/en/porto/prtha/hotelde

tail

Run of the

House

Single: 300 €

Double: 320 €

10 April 2025

Free cancellation until 15 April 2025

Cancellations between 16 April and

31 May: 50% Cancellation penalty

Cancellations after 1 June / No Show:

you will be charged for the entire

stay

Your booking is only guaranteed after

a valid credit card number has been

provided and the 1st Night's stay has

been charged with success

Remaining night(s) can be paid

directly at the Hotel upon check-in

Double

Standard

Single: 200 €

Double: 215 €

Free cancelation until 48 hours

before check in day

29 june 2025

No Show / Early Departure / Late

Arrival: you will be charged for the

entire stay

Booking link:

https://www.intercontinental.com/redirect?path=rates&brandCode=IC&localeCode=en&regionCode=1&hotelCod

e=PRTHA&checkInDate=28&checkInMonthYear=052025&checkOutDate=03&checkOutMonthYear=062025&_PMI

D=99801505&GPC=MM3&cn=no&viewfullsite=true

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Hospes Infante de Sagres Porto (5*)

Praça D. Filipa de Lencastre 62, 4050-

259 Porto

Phone: + 351 22 339 85 00

Luísa Faria

Email:

[email protected]

Website:

https://www.hospes.com/en/infante

-sagres-porto/

Run of the

House

Single: 300 €

Double: 320 €

10 April 2025

Your booking is only guaranteed after

a valid credit card number has been

provided and the 1st Night's stay has

been charged with success

Remaining night(s) can be paid

directly at the Hotel upon check-in

Free cancellation until 15 April 2025

Cancellations between 16 April and

31 May: 50% Cancellation penalty

Cancellations after 1 June / No Show:

you will be charged for the entire

stay

Booking Form:

Reservation form – Annex 2

Please send the Reservation form by email to:

[email protected]

BessaHotel Boavista (4*)

Rua do Dr. Marques Carvalho 111,

4100-325 Porto

Phone: + 351 22 605 00 00

Phone: + 351 22 605 00 08

Email:

[email protected]

Website:

https://boavista.bessahotel.com/en/

Single: 142 €

Double: 156 €

28 March

2025

At the moment of booking a credit

card will be requested for total

payment of the reservation, and no

changes or cancellations will be

allowed

Booking site and promo code:

All reservations must be made directly on the hotel's website

https://boavista.bessahotel.com/en/

with promo

code

OSCEPA2025

Hotel da Música (4*)

Mercado do Bom Sucesso, Largo

Ferreira Lapa 21 a 183, 4150-323

Porto

Phone: + 351 22 607 60 00

Email: [email protected]

Website:

https://www.hoteldamusica.com/en/

Remaining nights to be paid directly

at the Hotel

Single: 115 €

Double: 130 €

30 March

2025

At the moment the reservation is

made 1 night will be charged in the

credit card, non-refundable, as a

guarantee of the reservation

Booking email and promo code:

To make the reservation please send an email to

[email protected]

with the promo code

OSCEPA2025

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

REGISTRATION

Secretaries of the Parliamentary Delegations of the OSCE PA should register

participants via the OSCE PA online registration platform by

Sunday 25 May 2025.

Please indicate the preliminary travel information and the name of the hotel when you

The specific links for registration of Parliamentary Delegations of Partners for Co-

operation and Official Observers will be sent to the points of contact of those delegations

on 10 March 2025.

The Registration and Information desk will be located in Sala dos Despachantes, level 0

(ground floor) of the Alfândega do Porto Congress Centre, starting Saturday 28 June

2025 from 15:00 to 20:00. For the rest of the Annual Session, registration will be open

every day from 07:45 until the end of official meetings.

All participants, including accompanying persons, are kindly requested to register as

soon as possible after their arrival. They will be required to show photographic

identification when registering (passport or identity card). All participants and

accompanying persons will be able to collect their badges, conference bags and

documents after their registration.

A provisional List of Participants will be made available. In order to enable the OSCE PA

International Secretariat to issue the final list and to ensure the accuracy of its content,

national delegations are kindly requested to indicate any corrections to the provisional

list at the Registration desk.

TRANSPORTATION

Airport transfers

Participants arriving on

28 and 29 of June 2025 at the Francisco Sá Carneiro

International Airport (OPO)

will be offered transportation to their respective official

hotels. On these dates there will be a Welcome Desk in the Arrivals Terminal. There will

be no direct shuttle from the airport to Alfândega do Porto Congress Centre.

Participants arriving on other dates or staying in hotels other than the official

hotels are asked to make their own arrangements.

Francisco Sá Carneiro International Airport (OPO)

(https://www.portoairport.pt/en/opo/home) is located approximately 12 km from the city

centre, approximately a 30-minute drive (depending on traffic).

There will be one direct shuttle from the Alfândega do Porto Congress Centre to the

airport leaving at 12:30 on 3

July 2025.

Transportation from the official hotels to Francisco Sá Carneiro International Airport will

be organized on Thursday, 3 July 2025, from 13:00 to 22:00 and all day on Friday, 4 July

2025.

Transportation Schedules will be available at the official hotels and at the Transportation

Desk at the Alfândega do Porto Congress Centre.

Secretaries of Delegations are requested to indicate – and update when necessary –

information about accommodation and flight information (flight numbers, arrival, and

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

departure dates) via the OSCE PA online registration system for all their delegates, as

well as accompanying staff and accompanying persons.

Taxi

Licensed taxis without prior reservation will be available for passengers arriving at

Francisco Sá Carneiro International Airport. These cars are situated in a taxi station

located at the exit of the terminal and will take passengers in order of arrival.

Transportation during the Session

Transfers for delegates between the official hotels, the Alfândega do Porto Congress

Centre and related events will be provided by the host parliament.

Transportation schedules will be available at the official hotels, at the Transportation

Desk at Alfândega do Porto Conference Centre and the OSCE PA APP.

PASSPORTS AND VISAS

All participants must check beforehand if they need a Visa to enter Portugal by visiting

the

Portuguese Ministry of Foreign Affairs official Website.

Delegates who require an entry visa should contact the Embassy or Consulate

representing Portugal in their country of residence to check the requirements necessary

to obtain a visa for the Annual Session.

Participants traveling to Portugal must comply with the regulations governing travel to

and staying in the Schengen area.

IDENTIFICATION AND SECURITY

For security purposes,

all participants,

including accompanying persons, observers,

delegation staff and members of the press, are requested to

wear their identity badges

at all meetings and social events.

Identity badges will be needed to access all

conference events, including social events.

Loss of identity badges should be reported immediately to the conference staff at

registration.

For security reasons, all participants, observers, delegation staff and members of the

press must also be able to show their identity card or passport upon request.

DIPLOMATIC REPRESENTATIONS

The

list of the diplomatic missions in Portugal

is available on the official website of the

Portuguese Ministry of Foreign Affairs. Please inform your embassies and diplomatic

representations about your stay in Porto.

The evening of Tuesday, 1

July will be reserved for embassies and consulates.

DOCUMENTATION AND COPYING SERVICES

The OSCE PA International Secretariat will send electronic documents folders in PDF

format to all delegations. Most of the documents related to the Annual Session will be

uploaded on the OSCE PA event APP and can also be downloaded from the OSCE PA

website.

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

A limited number of documents will be printed. Secretaries of Delegations are advised to

make arrangements to print documents needed in advance.

Printers and photocopying machines will be at the disposal of the Secretaries of

Delegations at the Alfândega do Porto Conference Centre in designated areas.

INTERPRETATION

During the various official meetings of the Annual Session, simultaneous interpretation

will be provided in all six official languages of the OSCE: English, French, German,

Italian, Russian, Spanish and in Portuguese.

Organizers of the side events will have to make their own arrangements for interpretation

if needed.

SIDE EVENTS

–

SPONSORSHIP FOR ACCESS OF NON-PARLIAMENTARY

PARTICIPANTS

As in most parliaments in the OSCE region, access for non-parliamentary participants to

the premises of OSCE Parliamentary Assembly meetings is granted upon request by

Members of Parliament.

Only Members of the Parliament who are official delegates in the Annual Session of the

OSCE PA will be able to register and organize side events in the premises of the

Alfândega do Porto Congress Centre. Delegates hosting a meeting or an event are fully

responsible for the costs, programme, and participants invited.

The OSCE PA International Secretariat declines any responsibility for these events.

OSCE Parliamentary Assembly meetings are streamed on the internet, and open to the

public through other means including coverage of meetings by journalists.

Meetings are intended to facilitate dialogue among parliamentarians, but access by non-

parliamentarians is welcome – space allowing – upon request by Members of the OSCE

PA officially registered for the 2025 Annual Session.

Sponsoring Members take full responsibility for the sponsored participants and

are requested to clarify the duration of their access to the OSCE PA meeting.

Access to certain parts of the premises and programme may be restricted to

parliamentarians and their staff.

Those sponsoring access of non-parliamentary participants are asked to use the form

Annex A (available upon request). The registration deadline for non-participants is

Monday 2 June 2025.

Proposals to organize side meetings need to be communicated to the International

Secretariat of the OSCE PA from Monday 5 May 2025 to Monday 2 June 2025, by filling

out and returning the application form Annex B (available upon request), clearly

indicating the purpose of the event and name/titles/functions of the registered organizers.

All participants must be accredited by the OSCE PA and in possession of an OSCE PA

Badge. They will be subject to security checks upon entering the building.

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Due the limited number of rooms available, bilateral discussions and meetings between

delegations or between OSCE PA bodies will be given priority. To the extent possible,

the International Secretariat will allocate meeting rooms on a first-come-first-served

basis.

Events involving third parties should preferably be planned outside the premises of the

Alfândega do Porto Congress Centre. Most official hotels have meeting spaces available

for hire and there are many other meeting spaces in central Porto. Early booking is

recommended.

CATERING

Catering will be provided exclusively by the Alfândega do Porto Congress Centre. Side

event organizers will be responsible for catering orders and covering the costs.

Details, including deadlines, will be provided to organizers of side events upon request.

Lunch will be available to purchase in the Alfândega do Porto Congress Centre.

There are restaurants nearby the Alfândega do Porto Congress Centre. A list of

restaurants will be available at the information’s desk.

In accordance with the Alfândega do Porto Congress Centre regulations, please note

that food and/or beverages are not allowed in any meeting rooms.

ACCOMPANYING PERSONS PROGRAMME

Two half-day tours for accompanying persons will be organized on the 30

of June and

the 1

of July.

The departure and return for both activities will be from/at Main entrance of the building

of Alfândega do Porto Congress Centre. Registered participants are kindly requested to

be present at the meeting point at 09:00.

For additional information, please contact the Information Desk or send an email to

Public Relations and Protocol Division

Ms. Ana Couto

[email protected]

Telef. +351213910858

Ms. Susana Rolim

[email protected]

Accompanying persons may participate in all evening events organized by the host.

Accompanying persons are kindly requested to sign up for excursions in advance and to

wear their identity badges during every part of the general programme.

Children under 18 years of age must be accompanied by a parent. The participation in

the accompanying persons programme is under the exclusive liability of the individual

participants.

INSURANCE

Personal and medical insurance is the responsibility of individual participants. The host

Parliament will not be responsible for any lost luggage, currency or personal effects, or

any medical costs.

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

MEDICAL FACILITIES

Medical assistance will be available throughout the meetings. A medical office will be

located in the Alfândega do Porto Congress Centre. However, illness requiring medical

treatment and hospitalization is the responsibility of the individual. Participants taking

medicine should bring enough to cover their needs.

Please note that the general telephone number in case of emergency (medical, fire or

security) is

112.

DRESS CODE

Business attire is required for formal occasions and most of social events.

CLIMATE AND TIME ZONE

Porto is part of GMT Time (UTC+00:00).

The average temperature in Porto in June and July is around 22ºC maximum and 17ºC

minimum.

CURRENCY

The currency in Portugal is Euro €.

Most types of cards are accepted at merchants and restaurants. Cash can be withdrawn

at any time from ATMs in the city, as well ATMs located in the building of the Alfândega

do Porto Congress Centre and official hotels.

Some Taxis do not accept debit/credit cards.

ELECTRICITY

The voltage in Portugal is 220V and European style two-pin are used.

TELECOMUNICATION

The international code for Portugal is 00351/+351, followed by a phone number. Access

to Wi-Fi will be available at the Alfândega do Porto Congress Centre. Many public places

in Porto offer free wireless internet, including restaurants and bars.

SPECIAL REQUIREMENTS

Secretaries of Delegation should inform Public Relations and Protocol Division of the

Portuguese Parliament of delegates with mobility limitations in order to make the

necessary transportation and other arrangements in advance. (Ms. Cátia Rodrigues,

[email protected]

)

SMOKING

Smoking is prohibited in all public buildings in Portugal. The Alfândega do Porto

Congress Centre has a designated smoking area, and this area will be clearly

signposted.

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Annex 1

OSCE, Alm.del - 2024-25 - Bilag 5: Invitation til OSCE PAs årlige sommersession 2025

Annex 2