OSCEs Parlamentariske Forsamling 2024-25
OSCE Alm.del Bilag 1
Offentligt
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WINTER MEETING OF THE OSCE PARLIAMENTARY ASSEMBLY
Vienna, 20-21 February 2025
GENERAL INFORMATION
(1) as of 09/12/2024
V
ENUE
The Winter Meeting of the OSCE Parliamentary
Assembly will take place on
Thursday 20
(from 09:00
to 18:00)
and Friday 21 February 2025
(from 09:00
to 17:00)
in the Congress Center Hofburg,
Heldenplatz, 1014 Vienna, Austria.
hotel when you register your delegation. Kindly
update this information when necessary.
Registration of Parliamentary Delegations of
Partners for Cooperation and Official Observers
The specific links for registration of Parliamentary
Delegations of Partners for Cooperation and Official
Observers will be sent to the Points of Contact of
those delegations on
16 December 2024.
Registration of Delegates from the Diplomatic
Representations to the OSCE /International
Organizations in Vienna
Due to strict space limitations and enhanced security
measures, Delegates from the Diplomatic
Representations to the OSCE /International
Organizations in Vienna are asked to register for the
Winter Meeting of the OSCE PA to have access to the
premises on Thursday 20 and Friday 21 February
2025.
Note that the registration link for this category of
Delegates will be shared and activated on
16 January
2025.
Registration of Representatives
Organizations, Guests, and Groups
from
other
P
ROGRAMME
The Winter Meeting will be comprised of meetings of
the Standing Committee, each General Committee,
and Joint sessions of the three General Committees
(Rule 12) . All meetings will be held in person.
The draft schedule and agenda of the meeting will be
forwarded in due course.
A
CCOMMODATION
For your convenience, the International Secretariat
has blocked rooms at the Vienna Marriott Hotel, the
Hotel Astoria and the Hotel Europa in Vienna.
Reservations shall be made directly to the above
hotels (See Annexes C1-C3) as soon as possible and
before the cutoff dates.
Please note that hotel deadlines and cancellation
policies are different for each hotel.
We recommend that our members use the hotel’s
secure online booking system when reserving rooms.
R
EGISTRATION
Registration of OSCE Parliamentary Delegations to
the OSCE PA
Secretaries of Delegation are kindly asked to
register their delegation via the OSCE PA online
registration system
no later than 30 January 2025.
Note that the online registration system will be
activated first on
16 December 2024.
Please indicate
the preliminary travel information and name of the
Access by non-parliamentarians is welcome upon
request by Members of the OSCE PA officially
registered for the meeting (use form Annex A
available upon request). Sponsoring Members take
full responsibility for the sponsored participants and
are requested to clarify the duration of their access
to the OSCE PA meeting.
Access to certain areas of
the premises and program may be restricted to
parliamentarians and their staff. The link for online
registration of representatives from other
organizations and groups will be sent to the
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 OSCE, Alm.del - 2024-25 - Bilag 1: OSCE PA Winter Meeting 2025, Vienna 20-21 February 2025 med general information og foreløbigt program
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applicants once the process of their sponsorship is
duly completed and not before 16 January 2025. The
seating of representatives of these outside bodies is
ruled by the General conditions of access to the
meeting rooms.
Registration Desk
On Wednesday, 19 February, from 14:00 to 19:00,
the Registration Desk will be open in the lobby of the
hotel Marriott.
On Thursday, 20 February 8:00 to 18:00 and Friday,
21 February from 8:00 to 15:00, the Registration
Desk will be open in the Security container located at
the entrance of the Congress Center Hofburg.
We strongly advise Secretaries of Delegation to
register and get the accreditation badges for their
delegation on Wednesday, 19 February.
Participants may be asked to show some official
identification to obtain their badges.
Participants are requested to wear their identity
badge at all meetings.
For security reasons,
participants should also be in possession of some
other means of identification and be prepared for
identity checks when entering the Hofburg.
Loss of
identity badges should be reported immediately to
the Registration Desk.
possible, especially during the joint sessions of the
three General Committees.
Each Parliamentary Delegation will be provided a
certain number of seats at its assigned table with
additional seats available behind those chairs.
Priority will be given to Members of Parliament.
The
Delegations’ assigned seating will be indicated
by signs with the name of each country.
At the Standing Committee meeting, due to the
limited space, Rule 35 §1 of the Rules of Procedure
will be followed: “There shall be a Standing
Committee consisting of the President of the
Assembly, the Vice-Presidents, the Treasurer, the
Officers of the General Committees and the Heads of
National Delegations.”
Therefore, only members of
the Standing Committee will be allotted seats at
tables.
Appropriate seating arrangements will also be
prepared for the separate meetings of the three
General Committees.
M
EETING
F
ACILITIES
OTHER
M
EETINGS
FOR
S
IDE
-
EVENTS
AND
M
EETING
R
OOMS
L
IMITATION
AND
S
EATING
/
SPACE
G
ENERAL
C
ONDITIONS OF
A
CCESS TO THE
M
EETING
R
OOMS
:
Due to space limitations, access
to the meeting rooms will be exclusively granted to
OSCE Parliamentary Delegations, Parliamentary
Delegations of Partners for Cooperation and Official
Observers and under the presentation of the proper
accreditation badge delivered by the OSCE PA
International Secretariat. During the first Joint
Session, a viewing room will be organized for the
Delegates who will not have access to the Neuer Saal.
The OSCE in Vienna will provide the OSCE PA with its
two largest meeting rooms, Neuer Saal and Ratsaal
in the Congress Centre Hofburg.
Special efforts have been made to rearrange these
rooms to accommodate as many participants as
The availability of meeting facilities on the Hofburg
premises is particularly restricted. We encourage
Delegates to look for premises outside of the
Hofburg Congress Center to hold such side-events
and meetings. Enquiries for a meeting room can only
be presented by a Member of Parliamentary
Delegation duly registered to attend the Winter
Meeting and
must be done not before 8 January and
not later than 3 February 2025
by using the Room
Booking Form (Annex B available upon request).
D
OCUMENTS
Documents related to the Winter Meeting, including
the Standing Committee meeting, will be sent
electronically and be accessible on the OSCE PA App.
They will also be available for download on the
website of the OSCEPA:
www.oscepa.org
prior to the
meeting.
Specific documents for the Standing Committee will
be sent electronically to the Heads of Delegations
and Secretaries of Delegations.
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A limited amount of printed material will be available
on the tables outside of the meeting rooms in the
Hofburg.
L
ANGUAGES
Simultaneous interpretation into all six OSCE
languages (English, French, German, Italian, Russian,
and Spanish) will be provided during the scheduled
times of the various official sessions of the Winter
Meeting.
It will not be possible to accommodate requests for
organizing simultaneous interpretation in any
additional languages.
No written translation service will be available.
T
RANSPORTATION
Participants are responsible for their own transport
to and from the airport as well as to and from the
Hofburg Conference Center. No transportation will
be provided
C
ATERING
There are limited catering facilities in the Congress
Center Hofburg. However, there are numerous
restaurants and cafeterias around the Hofburg.
A
CCOMPANYING PERSONS
No official programme for the accompanying
persons is foreseen.
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OSCE PA WINTER MEETING 2025
MAP OF HOTELS AND MEETING PLACE
OSCEPA VO
OSCE Hofburg
Hotel Europa
Hotel Marriott
OSCE PA Vienna Office :
Neutorgasse 12, 1010 Wien, Austria
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