IPU, Alm.del - 2023-24 - Bilag 13: Preparations for the 149th IPU Assembly

Dansk Interparlamentarisk Gruppes bestyrelse 2023-24
IPU Alm.del Bilag 13
Offentligt

149th IPU Assembly

Geneva

13–17 October 2024

Assembly

Item 8

Governing Council

Item 9

A/149/8-P.1

CL/214/9-P.1

10 July 2024

Amendments to the IPU Statutes and Rules

As decided by the governing bodies, a Working Group on amendments to the IPU Statutes and Rules

was established in March 2024 composed of the following Executive Committee members:

Ms. N.B.K Mutti (Zambia, African Group), Mr. A.R. Al Nuaimi (United Arab Emirates, Arab Group),

Ms. A. Sarangi (India, Asia-Pacific Group), Ms. S. Mikayilova (Azerbaijan, Eurasia Group),

Mr. C. Cajado Sampaio (Brazil, GRULAC), Ms. G. Morawska-Stanecka (Poland, Twelve Plus Group),

Ms. C. López Castro (President of the Bureau of Women Parliamentarians) and Mr. D. Carden

(President of the Board of the Forum of Young Parliamentarians).

The Working Group met three times, in Geneva on 26 March 2024, and online on 30 April 2024 and

27 May 2024. The Working Group elected Ms. Mutti as its Chair and was supported in its work by the

Secretary General and the IPU Secretariat.

The Working Group considered a series of amendments proposed by the geopolitical groups, IPU bodies

and Member Parliaments in 2023 and accepted several of those proposals, which it then submitted to

the Executive Committee for consideration at its session in Zanzibar, United Republic of Tanzania, on

19 June 2024.

The Executive Committee agreed that the following proposals should be submitted to the membership by

the statutory deadline (Article 30.1 of the Statutes) of three months before the 149th Assembly, for

potential approval :

M1)

M2)

M3)

M4)

M5)

M6)

Inclusion of Standing Committee Presidents in the Assembly Steering Committee as full-fledged

members (previously invited in an advisory capacity) (African Group)

Clarification of “Member Parliament” and “member” throughout the Statutes and Rules

(Twelve Plus Group)

Lowering the age below which parliamentarians are considered “young” from 45 to 40 years old

(Board of the Forum of Young Parliamentarians)

Encouraging gender rotation for the position of IPU President (Mexico)

Improving participation of persons with disabilities in the work of the IPU (based on a request from

Türkiye)

Formalizing participation of the President of the Bureau of Women Parliamentarians and the

President of the Board of the Forum of Young Parliamentarians in the Governing Council

(Morocco)

#IPU149

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In addition, the Working Group and the Executive Committee also considered a series of

amendments proposed by the Secretariat, aimed at clarifying existing provisions and formalizing

established practices, and agreed that the following proposals should be submitted to the

membership:

S1)

Harmonization of procedures and nomenclature relating to the Forums of Women and

Young Parliamentarians

S2) Clarification of representation and voting procedures in the Governing Council

S3) Clarification of the role of Vice-President in various contexts

S4) Correction of terminology used by the Sub-Committee on Finance

S5) Provisions to establish an oversight body to investigate complaints made under the Code of

Conduct for Governance Officials and anti-harassment policy

S6) Provision for the adoption of motions by the Standing Committees

S7) Introduction of references to the IPU Strategy

S8) Provision relating to gender balance and geopolitical rotation of the positions of President

and Vice-President of the Standing Committees

S9) Provision to ensure that IPU emergency item resolutions are in line with the principles and

values of the IPU, and that in the preparation of resolutions by the Standing Committees a

human rights-based approach and gender mainstreaming shall be duly applied.

S10) Provision to ensure that draft resolutions and other outcome documents are accompanied by

a brief evaluation of their budget and programme implications for the Organization

S11) Provision to formalize the joint meeting of the Chairs of the geopolitical groups and

Presidents of the Standing Committees, and include the Chairs of the other IPU bodies

S12) Modification of the deadline for submission of amendments to Standing Committee

resolutions

In its discussions, the Executive Committee agreed on two further amendments:

E1)

E2)

Elimination of the possibility for a former IPU President to run for re-election (currently

permitted after a three-year gap but never implemented in practice)

Formalization of the responsibility of the IPU President to report regularly to the Governing

Council on his/her activities

The proposed amendments accepted by the Working Group and the Executive Committee

are detailed in the annex to this document in the order in which they appear in the Statutes

and Rules.

Amendments still under consideration

In parallel with the amendments submitted by the membership, the Bureau of Women

Parliamentarians submitted a request to amend the Statutes and Rules to “make

gender parity in

participation and leadership the new norm”.

The Bureau of Women Parliamentarians is

currently discussing language proposals to translate this general objective into specific

amendments to the IPU Statutes and Rules. Once the Bureau has formulated its proposals, the

Working Group will discuss them when it resumes its work in the second half of 2024, in view of

possible adoption at the 150th IPU Assembly in April 2025. It should be noted that the Statutes and

Rules already contain numerous provisions to ensure gender parity.

In addition, several new ideas for potential amendments emerged from the Executive Committee’s

discussions in June 2024, notably for the Vice-President of the IPU (according to the new

definition) to be elected by the whole membership rather than the Executive Committee and to

serve the same three-year term as the IPU President, instead of the current one-year term. The

Executive Committee also discussed the possibility of adopting more than one emergency item on

the occasion of IPU Assemblies. The Working Group will consider these proposals later in 2024.

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Amendments not approved by the Working Group

Following the failure of the membership to agree on a subject for an

emergency item

at the

147th and 148th Assemblies, several proposals were submitted by Member Parliaments for

amendments relating to the emergency item procedure. Three Member Parliaments proposed

changing the majority required for adoption of an emergency item subject from two-thirds to a

simple majority. The Working Group did not approve these proposals, on the basis that the current

provision was aimed at ensuring a strong consensus on the subject matter of the emergency item

in advance of the resolution drafting process, making it more likely that the final resolution would be

adopted. One of the geopolitical groups proposed introducing a deadline for emergency item

proposals 30 days in advance of the Assembly. The Working Group did not approve this proposal,

on the basis that it would undermine the topical and urgent nature of the subjects chosen for

emergency item resolutions.

As an alternative, the Working Group and the Executive Committee approved a change in the

emergency item process – not requiring an amendment to the Statutes and Rules (cf. Assembly

Rule 15.3, which allows for an “ad hoc procedure” for the emergency item) – consisting of adjusting

the Assembly timetable so that the vote on the emergency item subject (and by extension the

subsequent debate and adoption of the resolution) would take place one day later to allow time for

more extensive in-person consultation among the geopolitical groups. This proposal will be

implemented for the 149th Assembly accordingly.

A proposal was received from several parliaments to introduce

Portuguese as a working

language

of the IPU. The Working Group did not approve this proposal as it would incur significant

costs that could not be accommodated in the IPU’s budget. Instead, the Working Group

encouraged the parliaments in question to continue and expand their existing arrangements to

provide Portuguese interpretation at IPU Assemblies and other events, and also encouraged the

Secretariat to continue exploring advances in artificial intelligence technology as a possible avenue

for the provision of language services in a wider range of languages in future.

The Working Group did not approve a proposal to create a

Standing Committee on Health,

also

on the basis of cost and lack of time in the Assembly programme. Instead, the Working Group

supported a compromise proposal, not requiring an amendment to the Statutes and Rules, to

upgrade the IPU’s existing Advisory Group on Health to a “Committee on Health”, with a status

akin to the Committee on Middle East Questions or the Committee on the Human Rights of

Parliamentarians.

The Working Group did not approve a proposal to

increase the membership of the Executive

Committee

from 15 to 17 to allow for a minimum of two representatives of each geopolitical group

(two of which, the Arab Group and Eurasia Group, currently only have one member), in the

interests of gender parity. The Working Group did not approve the proposal on the grounds that the

current composition of the Executive Committee had been carefully negotiated and an increase in

the number of seats held by any geopolitical group would require a corresponding increase in the

number of seats held by all other geopolitical groups, resulting in a potential negative effect on the

Committee’s current efficient functioning.

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Statutes and Rules by Members

Amendments to the Statutes (for approval by the Assembly)

(M2)

Throughout the Statutes, where applicable, change “Member” to “Member Parliament” (Articles 3,

4, 5, 6, 7, 10, 15, 18, 19, 21, 25, 27, 28 and 30)

Article 10 (composition of the Assembly)

(M5)

Amend sub-paragraph 1 as follows:

The Assembly shall be composed of parliamentarians designated as delegates by the

Member

Parliaments

of the IPU. Member

Parliaments

shall include men and women

parliamentarians in their delegation and shall strive to ensure their equal representation.

Member

Parliaments shall also strive to include in their delegations young parliamentarians, as well

as parliamentarians representing vulnerable and under-represented groups, such as

minorities and persons with disabilities.

(M3)

Amend the footnote to sub-paragraph 3 as follows:

In these Statutes, whenever the words "young parliamentarians" are used, they should be

construed as referring to parliamentarians who are below the age of 45

years.

Article 11 (Vice-Presidents of the Assembly)

(S3)

Amend sub-paragraph 1 as follows:

The Assembly shall be opened by the President of the Inter-Parliamentary Union or, in

his/her absence, by the Vice-President of the Executive Committee

Inter-Parliamentary Union

designated in conformity with Rule 5.2 of the Rules of the Executive Committee.

(S3)

Amend sub-paragraph 3 as follows:

The number of Vice-Presidents shall be equal to that of the Members of the IPU represented

at the Assembly.

Every Member Parliament of the IPU attending an Assembly is entitled to

designate a Vice-President of the Assembly. In the event that the President of the Assembly

is unavailable to chair a sitting, a replacement shall be invited to chair from among the

designated Vice-Presidents, and efforts shall be made to ensure geopolitical and gender

balance among those serving in this capacity during a given Assembly.

Article 18

(S2)

Delete sub-paragraph 3:

In case of the death or resignation of a representative, or a representative's inability to

attend, the IPU Member concerned shall appoint a substitute.

Article 19 (Governing Council –IPU President)

(M4 & E1) Amend sub-paragraph 2:

The retiring President shall not be eligible for re-election for three years and shall be

replaced by a person belonging to another Parliament. An endeavour will be made to ensure a

regular rotation between the different geopolitical groups,

as well as between men and women

parliamentarians.

(S3)

Amend sub-paragraph 4 as follows:

In case of the resignation, loss of parliamentary mandate or death of the President, the

functions of the President shall be exercised by the Vice-President of the Executive Committee

appointed by the latter

of the Inter-Parliamentary Union designated in conformity with

Rule 5.2 of the Rules of the Executive Committee,

until such time as the Governing Council

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elects a new President. The same provision shall apply in the case of the suspension of the rights

or affiliation of the Member of the IPU to which the President of the Inter-Parliamentary Union

belongs.

(S3)

Amend sub-paragraph 5 as follows:

The President shall also be assisted in his/her work between the statutory sessions by a

group of six vice-presidents

Vice-Presidents of the Executive Committee

representing each of

the geopolitical groups and appointed from among the members of the Executive Committee for a

renewable term of one year

(cf. Rule 5.2bis of the Rules of the Executive Committee).

(E2)

Add a new sub-paragraph 5bis:

5bis. The President shall report at each ordinary session of the Governing Council on

his/her activities since the previous session, in conjunction with the report on the activities

of the Executive Committee (cf. Article 26.2g).

Article 21 (functions of the Governing Council)

(S7)

Add a new sub-paragraph (g)bis:

(g)bis. Adopt the IPU Strategy and oversee its implementation;

Article 24 (Bureau of the Forum of Young Parliamentarians)

(S1)

Amend Article 24 as follows:

24.

The Forum of Young Parliamentarians of the IPU shall meet on the occasion of both

annual sessions of the Assembly and shall report on its work to the Governing Council. The Forum

shall establish its own Rules, which shall be approved by the Governing Council.

The Forum is

assisted by a Bureau, which shall meet during both annual sessions of the Assembly.

Article 25

(S1)

Change all instances of “Board of the Forum of Young Parliamentarians” to “Bureau of Young

Parliamentarians”

Article 28.2 (functions of the IPU Secretariat)

(S7)

Add a new sub-paragraph (f)bis as follows:

(f)bis. Ensure the implementation of the IPU Strategy, as adopted by the

Governing Council;

Articles 27-30

(S5)

Reorder the sub-sections of the Statutes as follows:

VI. IPU Secretariat (formerly VII)

VII. Oversight and Ethics Committee

(new – see below)

VIII. Geopolitical Groups (formerly VI)

IX. Association of Secretaries General of Parliaments (formerly VIII)

X. Amendments to the Statutes (formerly IX)

New sub-section VII

(S5)

Add a new sub-section (“Oversight and Ethics Committee”), with one Article as follows:

An Oversight and Ethics Committee shall be established with a view to ensuring compliance

with the

Code of Conduct for IPU Governance Officials

and the

Policy to prevent and

address harassment, including sexual harassment, at IPU Assemblies and other IPU events

(cf. Rules of the Oversight and Ethics Committee [link]).

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Amendments to the Rules of the Assembly (for approval by the Assembly)

(M2)

Throughout the Rules, where applicable, change “Member” to “Member Parliament” (Rules 1, 3, 4,

5, 6, 10, 11, 13, 29, 36, 39 and 40, and Special Rules for virtual sessions 1, 2 and 6)

Rule 7

(S3)

Amend sub-paragraph 1 as follows:

The Assembly shall be opened by the President of the Inter-Parliamentary Union or, in

his/her absence, by the Vice-President of the Executive Committee

Inter-Parliamentary Union

designated in conformity with Rule 5.2 of the Rules of the Executive Committee.

(S3)

Amend sub-paragraph 3 as follows:

The number of Vice-Presidents shall be equal to that of the Members of the IPU

represented at the Assembly.

Every Member Parliament of the IPU attending an Assembly is

entitled to designate a Vice-President of the Assembly. In the event that the President of the

Assembly is unavailable to chair a sitting, a replacement shall be invited to chair from

among the designated Vice-Presidents, and efforts shall be made to ensure geopolitical and

gender balance among those serving in this capacity during a given Assembly.

Rule 9

(M1 & S9) Amend sub-paragraph 1 as follows:

The Steering Committee of the Assembly shall be composed of the President of the

Assembly, the President of the Inter-Parliamentary Union, and the Vice-President of the Executive

Committee

Inter-Parliamentary Union

designated in conformity with Rule 5.2 of the Rules of the

Executive Committee.

and the

Presidents of

the

Standing Committees may take part in its work in

an advisory capacity.

The President of the Bureau of Women Parliamentarians and the

President of the Bureau of Young Parliamentarians, or their representatives shall be invited

to take part in the work of the Steering Committee in an ex officio capacity.

(S11)

Add a new sub-paragraph 2bis as follows:

2bis. With a view to ensuring a smooth and cohesive functioning of the IPU and the

effective implementation of its decisions, at each Assembly the IPU President and Secretary

General shall hold a joint meeting with the Chairs of the geopolitical groups and the

Presidents of the Standing Committees. The Presidents of the subsidiary bodies of the

Governing Council, the President of the Bureau of Women Parliamentarians and the

President of the Bureau of Young Parliamentarians may also be invited to take part in this

meeting.

Rule 9

(S3)

Amend sub-paragraph 1 as follows:

The Steering Committee of the Assembly shall be composed of the President of the

Assembly, the President of the Inter-Parliamentary Union and the Vice-President of the Executive

Committee

Inter-Parliamentary Union

designated in conformity with Rule 5.2 of the Rules of the

Executive Committee. The Presidents of Standing Committees may take part in its work in an

advisory capacity

Rule 11

(S9)

Modify sub-paragraph 1 as follows:

Any Member of the IPU may request the inclusion of an emergency item in the Assembly

agenda. Such a request must be accompanied by a brief explanatory memorandum and a draft

resolution, which clearly define the scope of the subject covered by the request,

and indicate how

it is in line with the principles and values of the IPU and its Strategy.

The IPU Secretariat shall

communicate the request and any such documents immediately to all Members.

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Rule 13

(S9)

Modify Rule 13 as follows:

13. As a rule, the Assembly will appoint two rapporteurs for each subject item proposed by a

Standing Committee. These rapporteurs will prepare a succinct, action-oriented draft resolution

and an accompanying explanatory memorandum. Members of the IPU may contribute to the

drafting process by submitting their brief written inputs in one of the official languages of the IPU

(cf. Assembly, Rule 37.1). The arrangements for the submission of such written inputs shall be

indicated in the convocation of the Assembly (cf. Standing Committees, Rule 13.1).

Throughout

the process, a human rights-based approach and gender mainstreaming shall be duly

applied.

Rule 17

(S12)

Amend sub-paragraph 1 as follows:

Any delegate may submit amendments relating to the draft resolutions prepared by the

rapporteurs on the subject item included in the agenda approved by the Assembly. They shall be

deposited with the IPU Secretariat no later than 15

days before the opening of the Assembly.

However, the Forum of Women Parliamentarians shall be permitted to submit amendments

incorporating a gender perspective at any time prior to the closure of the first sitting of the

respective Standing Committee (cf. Standing Committees, Rule 13.2).

Rule 22

(M3)

Amend the footnote related to Rule 22, as follows:

In these Statutes, whenever the words "young parliamentarians" are used, they should be

construed as referring to parliamentarians who are below the age of 45

years.

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Amendments to the Rules of the Governing Council (for approval by the Governing

Council)

(M2)

Throughout the Rules, where applicable, change “Member” to “Member Parliament” (Rules 1, 9,

10, 36, 43 and 45, and Special Rules for virtual sessions 2, 3, 9 and 10)

Rule 2

(S2)

Delete the entire Rule:

A member of the Governing Council who is unable to attend may be replaced by another

representative of the IPU Member in question duly authorized for that purpose (cf. Statutes,

Art 18.3 and Governing Council, Rule 1.1).

Rule 3

(M6)

Amend sub-paragraph 2 as follows:

The Presidents of the Standing Committees may participate in Council meetings in an

advisory capacity when questions concerning the work of their Committees are being discussed

(cf. Standing Committees, Rule 17.2).

The President of the Bureau of Women Parliamentarians

and the President of the Bureau of Young Parliamentarians may also participate in Council

meetings in an advisory capacity when questions concerning the work of their respective

Forums are being discussed.

Rule 9

(S3)

Amend sub-paragraph 1 as follows:

If the President is absent, he/she shall be replaced by the Vice-President of the Executive

Committee

Inter-Parliamentary Union,

designated in conformity with Rule 5.2 of the Rules of the

Executive Committee.

(S3)

Amend sub-paragraph 2 as follows:

In case of resignation, loss of parliamentary mandate or death, the President's functions

shall be exercised by the Vice-President of the Executive Committee

Inter-Parliamentary Union

until such time as the Governing Council elects a new President. The same provision shall apply

when the rights or affiliation of the Member of the IPU to which the President of the

Inter-Parliamentary Union belongs are suspended (cf. Statutes, Art. 19.4).

Rule 28

(S2)

Add a new sub-paragraph 2bis:

2bis. For expediency, on procedural and organizational questions and upon the proposal

of the President, a vote on a one-country-one-vote basis may be conducted by show of

hands.

Rule 44

(S7)

Amend Rule 44 as follows:

44.

The Secretary General shall submit to each ordinary session of the Governing Council a

written report on the state and work of the Inter-Parliamentary Union,

including progress made

with the objectives of its Strategy.

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Amendments to the Rules of the Executive Committee (for approval by the

Executive Committee)

(M2)

Throughout the Rules, where applicable, change “Member” to “Member Parliament” (Rules 2

and 5)

Rule 1 & 2

(S1)

Change all instances of “Board of the Forum of Young Parliamentarians” to “Bureau of Young

Parliamentarians”

Rule 5

(S3)

Amend sub-paragraph 2 as follows:

A Vice-President of the Executive Committee

Inter-Parliamentary Union

shall be

appointed by the Executive Committee each year at its last session to replace the President of the

Inter-Parliamentary Union in case of the latter's absence, or to exercise the latter's functions until

such time as a new President is elected by the Governing Council in case of resignation, loss of

parliamentary mandate, death or of the suspension of the rights or affiliation of the Member of the

IPU to which the President belongs.

Add a new sub-paragraph 2bis as follows:

2bis. The Executive Committee shall appoint six Vice-Presidents of the Executive

Committee, nominated by each of the geopolitical groups respectively, who shall assist the

President of the Inter-Parliamentary Union in his/her work between statutory sessions.

Rule 13

(S4)

Amend sub-paragraph 2 as follows:

The Executive Committee shall adopt and amend the Terms of Reference

Rules

of the

Sub-Committee on Finance.

Terms of Reference of the Sub-Committee on Finance

(S4)

Change the title as follows:

Terms of Reference

Rules

of the Sub-Committee on Finance

Rule 3 of the Sub-Committee on Finance

(S4)

Amend sub-paragraph 2 as follows:

The Sub-Committee shall elect a Chairperson

President

from among its members.

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Amendments to the Rules of the Standing Committees (for approval by the

Governing Council)

(M2)

Throughout the Rules, where applicable, change “Member” to “Member Parliament” (Rules 2, 4, 6,

7, 9, 10, 11, 13, 14, 18, 19, 39, 42 and 43, and Special Rules for virtual sessions 1 and 5)

Rule 6

(S6)

Add a new sub-paragraph 5bis:

5bis. At sessions when they are not adopting resolutions, the Standing Committees may

adopt short motions expressing an opinion or calling for action on issues of relevance to

their mandates. Motions thus adopted shall be submitted to the Assembly for information.

Rule 7

(S1)

Amend sub-paragraph 1 as follows:

Each Standing Committee shall elect a Bureau composed of three representatives of each

of the existing geopolitical groups, which shall designate to each Bureau not more than two

candidates of the same sex. The President of the Bureau of Women Parliamentarians and the

President of the Board of the Forum

Bureau

of Young Parliamentarians,

or their representatives,

shall be ex officio members of each Bureau. Every effort shall be made to include young

parliamentarians and encourage candidatures from new Member

Parliaments

of the IPU as well

as Member

Parliaments

that do not hold other offices in the IPU.

(S8)

Amend sub-paragraph 5 as follows:

The Standing Committees shall elect a President and a Vice-President from among the

members of their Bureau. The posts of President and Vice-President shall normally be filled at a

single election. The geopolitical groups shall coordinate among themselves so as to ensure, to the

extent possible,

gender parity and

an equitable distribution

between the geopolitical groups

the posts of President and Vice-President of

the

Standing Committees.

Rule 13

(S12)

Amend sub-paragraph 2 as follows:

The IPU Secretariat shall send the draft resolution and the explanatory memorandum to

the Member

Parliaments

in advance of the session. Member

Parliaments

may propose

amendments to the draft resolution no later than 15

days before the opening of the Assembly.

However, the Forum of Women Parliamentarians shall be permitted to submit amendments which

incorporate a gender perspective into the draft resolutions at any time prior to the closure of the

first sitting of the respective Standing Committee. The Committee will finalize the draft resolution

and submit it to the Assembly for adoption (cf. Assembly Rule 17.4).

Rule 16

(S10)

Add a new subparagraph 3bis as follows:

3bis. When a draft resolution is tabled for consideration by the Standing Committees, it

shall be accompanied by a brief evaluation of its programme and budget implications,

prepared by the Secretariat.

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Amendments to the Rules of the Forum of Women Parliamentarians (for approval

by the Forum of Women Parliamentarians and the Governing Council)

(M2)

Throughout the Rules, where applicable, change “Member” to “Member Parliament” (Rules 6, 11,

21, 23, 32, 36 and 39)

Amendments to the Rules and Working Modalities of the Forum of Young

Parliamentarians of the IPU (for approval by the Forum of Young Parliamentarians)

(S1)

Change the title as follows:

Rules and Working Modalities of the Forum of Young Parliamentarians of the IPU

(M2)

Throughout the Rules, where applicable, change “Member” to “Member Parliament”

(Rules 4 and 7)

Throughout the Rules, change all occurrences of “Board of the Forum of Young Parliamentarians”

to “Bureau of Young Parliamentarians” and all occurrences of “Board” to “Bureau”

Rule 4

(M3)

Amend sub-paragraph 1 to read as follows:

The Member

Parliaments

of the IPU shall be represented at the meetings of the Forum of

Young Parliamentarians by their delegates who are below the age of 45

years.

(S1)