REU, Alm.del - 2022-23 (2. samling) - Bilag 72: Invitation til Europol JPSG møde 26-27/3 2023 i Stockholm

Retsudvalget 2022-23 (2. samling)
REU Alm.del Bilag 72
Offentligt

Updated version in view of the Swedish Presidency of the Council of the EU

JPSG Written and Oral Questions

Guide for Members

INTRODUCTION

The Joint Parliamentary Scrutiny Group on Europol (JPSG) brings together Members of national

parliaments and the European Parliament to fulfil the scrutiny and oversight on the activities

of Europol including fundamental rights.

The JPSG meets at least twice a year and is Co-Chaired by the European Parliament and the

parliament of the country holding the rotating Presidency of the Council of the European Union.

RIGHT TO ASK QUESTIONS

Article 4.2. of the JPSG Rules of Procedure:

Right to ask questions

Members of the JPSG may address both oral and written questions to Europol. Written questions

may also be asked outside the meeting framework and independently of items listed on the

agenda and shall be answered within an appropriate timeframe. The questions shall reflect the

mandate of the JPSG as defined in Regulation (EU) 2016/794 (Europol Regulation). These

questions shall be relayed to Europol after their admissibility has been checked by the Co-Chairs

and the question is deemed to be in line with the Europol regulation. A further written reply can

be requested in case the answer to an oral question is deemed insufficient.

The Rules of Procedure of the Joint Parliamentary Scrutiny Group on Europol in its Art. 4 (4.2)

set up the right to ask questions as part of the scrutiny tasks. Members of the JPSG

–

individually

or jointly - may address questions to Europol. There are two categories of questions: written

and oral ones.

Both oral and written questions shall reflect the mandate of the JPSG as defined in Regulation

(EU) 2016/794 (Europol Regulation). These questions shall be relayed to Europol after their

admissibility has been checked by the Co-Chairs and once they are deemed to be in line with

the Europol Regulation.

The JPSG was constituted pursuant to Art. 51 of Regulation (EU) 2016/794 (Europol Regulation) and Art. 88

TFEU.

REU, Alm.del - 2022-23 (2. samling) - Bilag 72: Invitation til Europol JPSG møde 26-27/3 2023 i Stockholm

WRITTEN QUESTIONS

The Members of the JPSG are invited to send their written questions by email to the JPSG Co-

chairs. During the Swedish Presidency the contact details are:

European Parliament:

Mr Juan Fernando LÓPEZ AGUILAR, Co-Chair of the JPSG, Chair of the Committee on Civil

Liberties,

Justice

and

Home

Affairs

the

European

Parliament,

[email protected]

The Swedish Parliament:

Mr Adam MARTTINEN, Co-Chair of the JPSG, Head of the Swedish Parliament Delegation to the

JPSG,

[email protected]

Requirements to submit written questions:

Written questions may be asked outside the meeting framework and independently of items

listed on the agenda and shall be answered by Europol within a six-week timeframe. The text

submitted to the Co-Chairs as a written question addressed to Europol shall be explicitly

marked as a ‘Written Question’. An email

of confirmation of the receipt of a (set of) written

question(s) shall be sent from the mailbox:

[email protected],

with a

copy to

[email protected].

Step one

–

Admissibility

The Co-Chairs decide whether or not the written questions meet admissibility requirements

within a week. The Member raising non admissible questions is informed via email without any

further delay together with a written explanation.

Step two

–

Europol

The Co-Chairs - in line with Art. 4 (4.2) of the JPSG Rules of Procedure - submit the admissible

written questions via the JPSG LIBE Secretariat mailbox to Europol asking for a reply within a

six-week timeframe.

Should the written questions not be clear enough, Europol may ask the Co-Chairs via the JPSG

LIBE Secretariat for further clarifications on them. In that case, the Co-Chairs ask the Member

to explain in more detail the substance of his/her questions. The clarification should be sent

within a week by the Member who submitted the question.

All JPSG Members are informed about admissible written questions after their submission to

Europol by the Co-Chairs via e-mail as part of the meeting documents for the upcoming JPSG

meeting and the IPEX website.

REU, Alm.del - 2022-23 (2. samling) - Bilag 72: Invitation til Europol JPSG møde 26-27/3 2023 i Stockholm

Step three - receipt of the reply

Europol sends the reply to the Co-Chairs via the JPSG LIBE Secretariat.

The Co-Chairs transmit the reply to all JPSG Members via e-mail as part of the meeting

documents for the upcoming JPSG meeting and publish it on the IPEX website.

Step four - possible further clarification

In case the reply is not satisfactory to the Member who submitted the question, the Member

may inform the Co-Chairs on this. The Member can ask a follow-up written question to which

the same six week requested timeframe applies. If the Member prefers, the point raised in the

question could instead be addressed orally during the following JPSG meeting in the exchanges

with Europol. At that meeting, the Member concerned can ask for further clarifications.

ORAL QUESTIONS

The Members of the JPSG may, during the appropriate point on the agenda of the JPSG

meeting, ask Europol oral questions linked to the listed topics on the agenda. In case Members

wish to notify Europol beforehand on the content of their specific question as to enable Europol

to provide a more detailed answer, they can do so following a similar approach as for written

questions and contact the Co-Chairs.

To make sure that they can get a detailed reply, Members may send their oral questions to the

Co-Chairs by email two weeks before the JPSG meeting. The text submitted to the Co-Chairs as

an oral question addressed to Europol shall be explicitly marked as an ‘Oral Question’ to be

replied to in the framework of the next meeting. An email of confirmation of the receipt of a

request will be sent from the mailbox:

[email protected],

with a copy to

[email protected].

Step one

–

admissibility

The Co-Chairs decide whether or not the oral questions, submitted by JPSG members to notify

Europol beforehand on their content, meet the admissibility requirements.

The Member who submitted the oral question or Co-Chairs communicate the admissible

questions at the meeting.

Step two - Europol

In case Members have sent their oral questions to the Co-Chairs by email beforehand, the Co-

Chairs forward the questions to Europol via the JPSG LIBE Secretariat mailbox and request a

reply to the admissible oral questions at the meeting.

REU, Alm.del - 2022-23 (2. samling) - Bilag 72: Invitation til Europol JPSG møde 26-27/3 2023 i Stockholm

Step three

–

Europol replies on the oral questions at the meeting. In case Europol requires more time to

reply, sending additional replies in writing within a six-week timeframe may be suggested.

Step four

–

follow-up

In case the oral reply is deemed insufficient by the Member who presented the question, the

Member may ask Europol to consider the oral question as a written question and request a

written reply within a six-week timeframe.