To:
CC:
Heads of OSCE PA Delegations
Secretaries of OSCE PA Delegations
17 August 2023
Dear Heads of Delegations,
Parliamentary elections are planned to take place in Poland on 15 October 2023. In anticipation of an
invitation to observe these elections, and after appropriate communication to Bureau Members, the President
has decided to deploy an Election Observation Mission to these important elections to work closely with
expected teams from the OSCE/ODIHR and the Parliamentary Assembly of the Council of Europe.
In accordance with the attached OSCE PA Election Observation Guidelines, national Delegations wishing to
nominate their members to participate in this mission are kindly asked to complete and return to the
International Secretariat at ([email protected]) as soon as possible, but no later than
Friday, 15
September 2023
the following:
1.
2.
3.
4.
5.
6.
The Delegation Nomination Form,
An Individual Observer Nomination Form for each nominated observer,
A signed Statement of Nominated Election Observer for each nominated observer,
A signed Code of Conduct for each nominated observer,
A copy of the photograph page from each nominated observer’s passport,
A photograph.
Please note that in accordance with the Guidelines nominated observers are not part of an observation mission
before they have been appointed by the OSCE PA President. In appointing Members to this Election
Observation Mission, the President can take appropriate steps to balance the composition and to preserve a
political and geographical balance of Members within the mission. The International Secretariat will
communicate the list of observers to delegations that have forwarded nominations following appointment by
the OSCE PA President. Due to registration procedures, we may not be able to accommodate those who
register after the deadline.
Further information, including a detailed programme, will be distributed to participants in due course.
Briefings for the mission are expected to be held in-person on 13-14 October 2023 in Warsaw. No remote
participation will be foreseen. Members are reminded that in accordance with the OSCE PA’s Astana
Declaration of 2008 and the Guidelines, participants are expected to participate in the full briefing programme
as well as the debriefing on the day following the election.
Observers are expected to comply with all national laws and regulations of the host country, including health
regulations. Members are requested to ensure that they have full health insurance coverage valid for the
duration of their stay in Poland. I wish to remind you that national parliaments are responsible for their
Members’ expenses.
Yours sincerely,
Roberto Montella,
Secretary General
_________________
Tordenskjoldsgade 1, 1055 Copenhagen K., Denmark
Phone: +45 33 37 80 40 - Fax: +45 33 37 80 30 - [email protected] - www.oscepa.org