Retsudvalget 2021-22
REU Alm.del Bilag 131
Offentligt
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INTERPARLIAMENTARY COMMITTEE
MEETING
ON THE ACTIVITIES OF EUROJUST
- 2ND ANNUAL MEETING -
Retsudvalget 2021-22
REU Alm.del - Bilag 131
Offentligt
1 FEBRUARY 2022
EUROPEAN PARLIAMENT, BRUSSELS
MEETING BY REMOTE PARTICIPATION
Tuesday, 1 February 2022, 09.00 -11.00
European Parliament, Brussels
Room: ANTALL 2Q2
MEETING FORMAT - REMOTE MEETING
In line with the measures put in place by the President of the European Parliament due to the COVID-19
pandemic, the
2
nd
annual Interparliamentary Committee Meeting on the activities of Eurojust
will be held
remotely.
Due to the current restrictions on physical presence in the premises of the EP, introduced because of the COVID-
19 pandemic, MPs of EU National Parliaments, officials as well as National Parliament representatives are
invited to participate in the meeting remotely (online connection).
You are kindly reminded that in case more than 3 members are connecting from the same meeting room,
nameplates should be placed before each of them.
Brussels-based representatives of National Parliaments are kindly asked to be available and reachable
throughout the meeting and relay the messages of their delegation to the organisers, if needed.
CONNECTING TO THE MEETING
Interactio,
a Multilingual Remote Participation Platform, will enable the remote participation of delegates.
To be able to participate in the meeting, an email address is needed.
The platform allows for the differentiation of
active participants
(who can ask for the floor and intervene in the
meeting) and
viewers
(who can follow the meeting but cannot intervene).
The participant and the viewer links to connect to the ICM will be
communicated by the organisers by e-mail.
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 REU, Alm.del - 2021-22 - Bilag 131: Invitation til interparlamentarisk videokonference om Eurojust's aktiviteter 1/2-22
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CONNECTION LINKS
A
connectivity test
of the speaker MPs is organised on
Friday, 28 January, 09:00 to 11:00.
The
organisers
will communicate the connection links by email.
GUIDELINES AND RECOMMENDATIONS FOR REMOTE MEETINGS
PLEASE READ CAREFULLY AND FOLLOW THE INSTRUCTIONS IN THE ATTACHED DOCUMENTS:
1. Speaker’s connection
guidelines for remote multilingual meetings (EN)
Speaker’s connection guidelines
for remote multilingual meetings (Other languages)
2. Recommendations for remote speakers (EN)
Recommendations for remote speakers (Other languages)
The attached documents are available in all EU official languages at:
https://www.europarl.europa.eu/interpretation/en/introduction.html
SPEAKERS and ACTIVE PARTICIPANTS:
Please connect at least
45 minutes ahead of the meeting for an
additional connectivity test.
This will give sufficient time to moderators to test your connection and allow the
IT Support team to help you solve any connection issues.
!! Please note:
connecting with a phone is
not
recommended. The video feed is unlikely to work on phones.
It is recommended to use a fully charged and updated iPad with the Safari browser.
OR
A personal computer (including Apple) with the Chrome browser (v.69 and up).
Make sure that the device has a
stable internet connection
and
100% battery.
Ideally, this device is the
only one
connected to the WiFi network. Please make sure the device is
up to date
and that
background applications are switched off.
Please connect using a valid email address, which can be different from the one used for registration to the
meeting,
For the smooth running of the event, it is important to ensure that on the day of the meeting Members
who have registered requests for taking the floor are available and remain connected during the
indicated sessions in order to take the floor.
Delegates' contact numbers
Given the remote character of the meeting, the technical IT services must be able to reach participants by phone
in order to provide remote assistance for solving any connection issues.
Therefore, please ensure you have the
contact numbers of the members of your delegation
and that you
make them available to our team.
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INTERPRETATION
In line with the measures put in place due to the COVID-19 pandemic, the meeting has a restricted language
regime. For the following 22 languages online interpretation will be provided pending the final confirmation by
the Interpretation Service one day before the meeting:
Active
FR DE IT NL EL EN DA ES PT FI SV
Passive
FR DE IT NL EL EN DA ES PT FI SV
Active
CS ET LT HU MT
PL SK SL BG RO HR
PL SK SL BG RO HR
Passive
CS ET LT HU MT
In order to listen to the interpretation in your preferred language, please click on the Audio Channel Selector
button in
Interactio,
in order to select the language in which you would like to follow the meeting. An explanation
with photos is provided in the guidelines for remote multilingual meetings mentioned above
(http://www.epgencms.europarl.europa.eu/cmsdata/upload/fbd4b6dc-23f7-4725-b104-0553bd977cbc/linc-
remote-connection-guidelines_en.pdf).
MEETING DOCUMENTS
The agenda, list of participants and relevant background documents will be available at:
https://www.europarl.europa.eu/relnatparl/en/second-annual-meeting-on-the-evaluation-/products-
details/20220118CPU37821
SPEAKING TIME
Ahead of the meeting, delegates were informed of the
mandatory online pre-registration of their requests
for taking the floor
in the exchanges of views foreseen in the agenda of the meeting.
Technical restrictions applicable to remote meetings would make difficult to accommodate spontaneous
requests for taking the floor during the meeting.
An indicative list of floor requests will be established based on delegates' expression of interest for intervening
in various debates. Given the limited time reserved to exchanges of views, it cannot be guaranteed that all
requests will be accommodated.
The aim is ensuring that all Parliaments /Chambers have the opportunity to participate in the debate. In his
endeavour to fulfil the highest number of requests, the Chair may reduce delegates' speaking time during the
debate in accordance with the number of requests for the floor.
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WEBSTREAMING
The meeting will be webstreamed using the following URL:
https://www.europarl.europa.eu/committees/en/libe/meetings/webstreaming
Contacts at the Secretariat of the European Parliament's Committee on
Civil Liberties, Justice and Home Affairs:
Mr Anze ERBEZNIK
Administrator
Tel.+32 (0)2 28 32811
[email protected]
Ms Cristina Elena CONIAC
Committee Assistant
Tel. : +32 2 28 30202
[email protected]
Contacts at the Directorate for Relations with National Parliaments:
Mr Jozsef BLASZAUER
Administrator
Tel. +32 (0)2 28 40609
[email protected]
Franziska María FEINIG
Trainee
[email protected]
Ms Sara IRONS
Assistant
Tel. +32 (0) 2 28 31190
[email protected]
Ms Theodore KOUMAKIS
Assistant
Tel. +32 (0)2 28 33572
[email protected]
Legislative Dialogue Unit
mobile phone
(only
in use on the day of the meeting)
+32 470 18 18 96
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