OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

OSCEs Parlamentariske Forsamling 2021-22
OSCE Alm.del Bilag 19
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AS (22) PDT E

Original: English

OSCE PARLIAMENTARY ASSEMBLY

PROCEDURAL DOCUMENT

AND TIMELINE

Birmingham, 2

–

6 July 2022

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

TABLE OF CONTENTS

Documents........................................................................................

General Committee Reports & Draft Resolutions .......................................

Supplementary Items ..............................................................................

Amendments ..........................................................................................

Validation of Signatures ..........................................................................

Submission of Documents .......................................................................

List of Speakers for the General Debate .......................................... 5

Voting and Voting Cards ................................................................... 5

Election of the Officers of the Assembly ..........................................

President of the Parliamentary Assembly ..................................................

Vice-Presidents of the Parliamentary Assembly .........................................

Treasurer ...............................................................................................

Election of the General Committee Officers ...............................................

Officers of the Assembly .................................................................. 9

Calendar of Key Deadlines ............................................................... 10

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

This document seeks to give a brief and basic guide to the procedures of the

OSCE Parliamentary Assembly and the practical arrangements in view of the

Annual Session to be held in Birmingham from 2 to 6 July 2022. This

document is not exhaustive and should be read in conjunction with the Rules

of Procedure dated 21 March 2020.

DOCUMENTS

Please pay special attention to the Rules of Procedure and the document deadlines (page

10) regarding the submission of

Supplementary Items

Amendments, Compromise

Supplementary Items

and

Questions of Urgency

General Committees Reports and Draft Resolutions

The Rapporteur of each General Committee will present a report which will form the basis

of the debate in the General Committee. The text of the report is the responsibility of the

Rapporteur.

The Rapporteur will also present a draft resolution based on the report. Both documents

will be translated and circulated as soon as possible, expected to be in early May 2022.

The Draft Resolution, but not the Report, is subject to amendment by Members of the

Assembly in accordance with the provisions of Rule 22, paragraph 1 of the Rules of

Procedure. Amendments should, therefore, relate only to the subjects addressed by the

Rapporteur in the Draft Resolution.

Supplementary Items

Rule 21 of the Rules of Procedure states that the agenda of the Annual Session may be

supplemented by an item or a motion on any matter within the competence of the OSCE,

which does not relate directly to subjects proposed by the General Rapporteurs

to the three General Committees.

Proposed supplementary items may therefore only

be submitted to the Secretariat after the Reports and Draft Resolutions of the Rapporteurs

are made available in early May but at least 35 days before the opening of the first plenary

session, on

Saturday 28th May 2022.

Supplementary Items shall be in the form of a draft resolution with signatures of at least

twenty Members representing at least four different countries. In addition, a Member of

the Assembly cannot be a co-sponsor of more than four supplementary items.

The Standing Committee may place only

fifteen

supplementary items on the agenda of

the Annual Session

The Standing Committee decides by a two-thirds majority of the votes

cast whether to include a supplementary item on the agenda of the Annual Session. If

more than fifteen supplementary items receive a two-thirds majority in the Standing

Committee, a ballot shall be held to determine which items are placed on the agenda, and

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

the fifteen supplementary items receiving the highest number of votes shall be placed on

the agenda of the Annual Session. The Standing Committee shall then decide by a majority

of votes cast whether to refer a supplementary item to the competent Committee or to

submit it to the plenary.

According to Rule 21.3, Supplementary Items which obtain the level of support required

by Rule 21.1 and have no amendments meeting the requirements of Rule 22.1, but which

are not placed on the agenda of the Annual Session by the Standing Committee under rule

21.1, are referred directly to the plenary or competent Committee.

Supplementary Items must be received at the International Secretariat in

Copenhagen not later than SATURDAY 28 MAY 2022.

Compromise Supplementary Items must be received at the International

Secretariat in Copenhagen not later than SATURDAY 18 JUNE.

Amendments

According to paragraph 1 of Rule 22 of the Rules of Procedure, amendments to the draft

resolutions presented by the General Rapporteurs or to supplementary items shall be

submitted in writing and signed by at least five Members representing at least two

participating States.

A Member of the Assembly may not sign more than four

Amendments to a draft resolution or to a supplementary item.

Amendments to the draft resolutions prepared by the Rapporteurs of the three General

Committees shall be received at the Secretariat with the required signatures at least

fourteen days before the opening of the first plenary session (Saturday 18

June 2022).

Amendments to supplementary items shall be received at the Secretariat with the required

signatures at least seven days before the opening of the first plenary session (Saturday

June 2022).

Each Amendment may only relate to one paragraph. If two or more Amendments relate

to the same paragraph, they will be voted upon according to the following order:

Amendments to delete the entire paragraph

Amendments to delete part of the paragraph

Amendments that modify the paragraph

Additional Amendments that insert a new paragraph.

Delegations are particularly requested not to present Amendments which incorporate or

re-order

large sections of the Rapporteur’s original draft resolution.

In order to allow

proper debate, it is necessary that any Amendments be addressed specifically to individual

paragraphs of the Rapporteur’s text. Amendments should not take the form of alternative

resolutions.

The forms for submitting amendments to draft resolutions and supplementary items will

be forwarded to you.

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

Amendments to the three General Committee Draft Resolutions must be

received at the International Secretariat in Copenhagen not later than

SATURDAY 18 JUNE 2022.

Amendments to Supplementary Items must be received at the International

Secretariat in Copenhagen not later than SATURDAY 25 JUNE 2022.

Final Document

The draft Final Document to be debated and considered at the Plenary Session on

Wednesday, 6 July 2022

will be, in principle, a composite of the three resolutions of

the three General Committees. Supplementary Items adopted in General Committees will

also be considered by the Plenary Session. In the event of incompatibilities between the

texts adopted by the General Committees, a Drafting Committee composed of

representatives of the three General Committees and others appointed by the President

will seek to reconcile the texts (Rule 39, paragraph 3).

Validation of Signatures

Please note that Rule 24 of the Rules of Procedure, related to validation of signatures, was

amended at the 2019 Winter Meeting. In accordance with this change, for the purposes

of validation of signatures, the Standing Committee is expected to approve the list of

registered participants maintained by the Secretariat.

RULE 24 (as amended)

Validation of Signatures

The signatures of Members of the Assembly who signed a supplementary item or

an amendment in accordance with the Rules of Procedure are valid provided they

participants subject to approval by the Standing Committee.

In the event that a Member of the Assembly who registered for but cannot attend

the Annual Session due to unavoidable obligations, his or her signatures shall

remain valid provided that the President of the Assembly and the Secretary General

are notified in writing by the Head of a Delegation before the Standing Committee

meeting.

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

Submission of Documents and Signatures

For the submission of documents and signatures (Supplementary Items, Amendments,

etc.), please use

ONLY

the following:

Email:

Fax:

[email protected]

+45 33 37 80 30

List of Speakers for General Debates

In advance of general debates held in both Plenary Sessions and General Committees,

Members wishing to speak should enter their names in a register provided for that purpose

in the Table Office

not later than one hour before the announced time for the

opening of the sitting

(Rule 27, paragraph 2). Please note since that Birmingham is an

in-person Annual Session, there will

not

be a virtual Table Office. It will

not

be possible

to sign up to speak via email.

Considering the time constraints, Members wishing to speak in the general debate in the

Plenary Session on

Tuesday, 5 July 2022

are particularly encouraged to enter their

names in a register provided for that purpose in the Table Office in good time and in all

cases not later than one hour before the announced time for the opening of the sitting.

The Chair may close the list when the number of speakers multiplied by five minutes

exceeds the time available for the session. Alternatively, the Chair may reduce the time

limit for each speaker to less than five minutes in order to allow more Members to

participate in the debate (Rule 27, paragraph 2).

Voting and Voting Cards

Under Rule 34, paragraph 1, decisions in the Assembly, Standing Committee, General

Committees or Bureau can only be taken when a majority of Members are present. The

Chair shall determine the presence of a quorum.

Under Rule 32, paragraph 1, the Assembly shall vote by a show of hands except in cases

where a roll-call vote or secret ballot is required.

Each delegation will receive colour-coded voting cards for the three General Committees

and for the Plenary Sessions. Voting cards can be picked beginning up at 9:00 a.m. on

Saturday 2 July 2022 at the venue of the Session (the International Convention Centre) in

Birmingham.

The voting cards for the three General Committees will be distributed according to Rule

36, paragraphs 2 and 4. The OSCE PA International Secretariat will distribute the voting

cards divided equally, to the extent possible, among the General Committees. The

difference between voting cards distributed for each committee shall not exceed one.

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

Where the Assembly's accounts show that a participating State has not made its due

contribution for a period of 9 months, Members of its delegation shall not be allowed to

vote until the contribution has been received (Rule 41, paragraph 5).

(Current list of Officers of the Assembly can be found on page 9)

Election of the President and Vice-Presidents will be held on the last day of the Annual

Session,

Wednesday, 6 July 2022.

These Officers will be elected by secret ballot (Rule

5, paragraphs 1 through 4). In considering proposed candidates, the Assembly shall take

into account the national composition of the Assembly (Rule 4, paragraph 9).

Under Rule 4, paragraph 5, candidates for the offices of President and Vice-President must

be sponsored in writing by twenty-five (25) or more Members of the Assembly. Nomination

papers should be handed in at

the Table Office no later than 10:00 a.m. on Tuesday,

5 July 2022.

In accordance with Rule 4, paragraph 5, the Bureau will verify the

candidatures prior to submission to the Assembly.

The elections will be held on

Wednesday 6 July 2022 between 8:30 a.m. and 11:00

a.m.

Details regarding distribution of ballot papers and the organization of the election

will be announced during the Birmingham Session. Proxy voting is not allowed. Each voting

member shall cast their ballot in person.

In accordance with Rule 31, paragraph 3, a Member who has an unavoidable obligation to

leave the Annual Session before the day of the election of a President, Vice-President, and

a Treasurer has the right to vote earlier, provided that he or she has notified the Assembly

President

in writing.

Early voting shall start only when all candidates have been duly

nominated. In the event of a second ballot, any members who have left the Annual Session

will be unable to vote.

In accordance with Rule 32, paragraph 4, the Chair will appoint three tellers to supervise

the elections and count the ballots. All duly appointed candidates or those that represent

them have the right to monitor the voting procedure, the counting of the ballot papers,

and the tabulation of the votes in all polling places.

If the number of candidates nominated is the same or less than the number of positions

to be filled, the candidates shall be declared elected by acclamation (Rule 5, paragraph 4).

President of the Parliamentary Assembly

The President will be elected for a period of one year, until the closure of the 2023 Annual

Session (Rule 4, paragraph 6). The President may be re-elected only once to the same

office (Rule 5, paragraph 6).

In accordance with Rule 5, paragraph 1, the President shall be elected by secret ballot and

each Member entitled to vote may cast one vote. If, on the first ballot, no candidate has

ELECTION OF OFFICERS OF THE ASSEMBLY

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

obtained an absolute majority of the votes cast, a second ballot shall be held between the

two candidates who obtain the most votes in the first ballot. The candidate who, on the

second ballot, obtains the most votes shall be elected. In the event of a tie, the issue shall

be decided by lot.

Ms. Margareta CEDERFELT (Sweden) was elected President in a hybrid session in 2021 for

a one-year term. Ms. Cederfelt is eligible for re-election as President.

Vice-Presidents of the Parliamentary Assembly

Vice-Presidents may be re-elected once to the same office (Rule 5, paragraph 6). A Vice-

President who has served less than two three-year terms is eligible for re-election (Rule 5,

paragraph 7).

In Birmingham it is expected that there will be elections for three Vice-

Presidents who will serve for three years until the end of the 2025 Annual

Session and one Vice-President who will serve for one year (until the end of the

2023 Annual Session).

•

Mr. Azay GULIYEV (Azerbaijan), elected Vice-President in 2016 in Tbilisi for a three-

year mandate, and re-elected Vice-President in Luxembourg in 2019 for a three-

year mandate, is not eligible for re-election as Vice-President.

Mr. Kristian VIGENIN (Bulgaria), elected Vice-President in Berlin in 2018 for a three-

year mandate, and re-elected in a hybrid session in 2021 for a one-year mandate,

is eligible for re-election as Vice-President.

Ms. Irene CHARALAMBIDES (Cyprus), elected Vice-President in a hybrid session in

2021 for a one-year mandate, is eligible for re-election as Vice-President.

Ms. Daniela DE RIDDER (Germany), elected Vice-President in a hybrid session in

2021 for a two-year mandate, is no longer a Member of Parliament. This mandate

expires in 2023.

•

The Assembly will vote on all four positions of Vice-President simultaneously. The three

candidates obtaining the greatest number of votes will serve for three years until the end

of the 2025 Annual Session (Rule 4, paragraph 7). Since there is an unexpired term to be

filled (until 2023), the candidate receiving the next highest number of votes shall be

elected.

Treasurer

In Birmingham, there will not be an election for Treasurer.

The Treasurer shall hold office from the close of the Annual Session in which he or she is

elected to the close of the second Annual Session thereafter (Rule 4, paragraph 8). The

Treasurer may be re-elected twice to the same office (Rule 5, paragraph 6).

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

•

Mr. Peter JUEL-JENSEN, elected in 2019 in Luxembourg for a two-year term, was

re-elected in a hybrid session in 2021 for a two-year term. This mandate concludes

in 2023.

Election of General Committee Officers

General Committees shall elect a Chair, a Vice-Chair and a General Rapporteur, who are

the Officers of General Committees, at the close of the sitting at each Annual Session for

the following year (Rule 36, paragraph 5). Candidates shall be sponsored in writing and

submitted to the Table Office. Unless the General Committee decides otherwise, they shall

nominated before the opening of the last scheduled meeting of the General

Committee

during the Annual Session.

The General Committee Officers shall be elected by a majority of votes cast in a secret

ballot. If no candidate has obtained a majority, a second ballot shall be held between the

two candidates having obtained the highest number of votes in the first ballot. If there is

only one candidate nominated for an office the candidate shall be declared elected by

acclamation (Rule 36, paragraph 5).

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

OFFICERS OF THE OSCE PARLIAMENTARY ASSEMBLY

MEMBERS OF THE BUREAU

Name

Ms. Margareta Cederfelt

Mr. Azay Guliyev

Ms. Irene Charalambides

Mr. Kristian Vigenin

Mr. Pascal Allizard

Vacant

Mr. Askar Shakirov

Mr. Roger Wicker

Ms. Pia Kauma

Mr. Reinhold Lopatka

Mr. Peter Juel-Jensen

Vacant

Country

Sweden

Azerbaijan

Cyprus

Bulgaria

France

Position

President

Vice-President

Term

To end 2022 Session

To end 2023 Session

To end 2024 Session

To end 2023 Session

To end 2022 Session

Kazakhstan

U.S.A.

Finland

Austria

Denmark

Vice-President

Treasurer

President Emeritus

OFFICERS OF THE GENERAL COMMITTEES

I. GENERAL COMMITTEE ON POLITICAL AFFAIRS AND SECURITY

Mr. Richard Hudson

Mr. Costel Neculai Dunava

Mr. Laurynas Kasciunas

U.S.A.

Romania

Lithuania

Chair

Vice-Chair

Rapporteur

II. GENERAL COMMITTEE ON ECONOMIC AFFAIRS, SCIENCE, TECHNOLOGY AND

ENVIRONMENT

Mr. Pere Joan Pons

Mr. Artur Gerasymov

Ms. Gudrun Kugler

Spain

Ukraine

Austria

Chair

Vice-Chair

Rapporteur

III. GENERAL COMMITTEE ON DEMOCRACY, HUMAN RIGHTS AND HUMANITARIAN

QUESTIONS

Ms. Sereine Mauborgne

Mr. Michael Georg Link

Mr. Johan Buser

France

Germany

Sweden

Chair

Vice-Chair

Rapporteur

OSCE, Alm.del - 2021-22 - Bilag 19: OSCE PA Practical and procedural information og udkast til rapporter og resolutionstekster for de 3 komiteer i forbindelse med dette års Annual Session

Calendar of Key Deadlines for Birmingham Annual Session

Date

27 May 2022

28 May 2022

10 June 2022

15 June 2022

18 June 2022

25 June 2022

10:00, 5 July

2022

09:00 and

11:30, 5 July

2022

08:30-11:00,

6_July 2022

Action

Deadline for registration for Annual Session

Deadline for submission of

Supplementary Items

Deadline for registration of non-parliamentary

delegations

Deadline for booking meeting rooms

Deadline for submission of Amendments

to General Committee Draft Resolutions

(If needed) Deadline for Compromise

Supplementary Items

Deadline for submission of Amendments

to Supplementary Items

Nominations of candidates for President and

Vice-President

Nominations of candidates for General

Committee Officers (unless decided otherwise

by Committee)

Voting for Assembly Officers

Further

information

General Information

Rule 21

General Information

Rule 22

Rule 21.2

Rule 22

Rule 4.5

Rule 36.5

Rule 5

For the submission of documents and signatures (Supplementary Items, Amendments,

etc.), please use

ONLY

the following:

Email:

Fax:

[email protected]

+45 33 37 80 30