MOF, Alm.del - 2018-19 (2. samling) - Bilag 59: Invitation til interparlamentarisk udvalgsmøde i Helsinki for Landbrugsudvalg i EU-landende, d. 27.-28. oktober 2019. Tilmelding skal ske senest d. 29. september 2019.

Miljø- og Fødevareudvalget 2018-19 (2. samling)
MOF Alm.del Bilag 59
Offentligt

Meeting of Agriculture Committees of EU Parliaments

Helsinki, 27—28 October 2019

Practical information

Finnish Presidency of the Council of the European Union

MOF, Alm.del - 2018-19 (2. samling) - Bilag 59: Invitation til interparlamentarisk udvalgsmøde i Helsinki for Landbrugsudvalg i EU-landende, d. 27.-28. oktober 2019. Tilmelding skal ske senest d. 29. september 2019.

Conference Venue

Eduskunta

Little Parliament (the Annex Building of the Parliament)

Arkadiankatu 3

00100 Helsinki

Registration and accreditation

The Finnish Presidency has implemented an online registration system for all meetings.

Participants are kindly requested to register for the conference online by

29 September 2019.

Please

find the registration information along with the username and password in the e-mail sent to your

contact person. Please note that, for practical reasons, we are prepared to welcome up to four

members per national Parliament, two per chamber in case of bi-cameral parliaments.

Contact for technical support:

[email protected]

Welcome desks will be open at the conference hotels on Sunday, 27 October 2019, from 14.00 to 19.00,

for delegates to pick up welcome bags and identity badges. Delegates arriving later will be able to

For security reasons, all participants are requested to wear their identity badges visibly at all

times during the event. Each participant must collect his or her badge personally and present a

valid ID card.

If you lose your identity badge, please contact the organisers immediately.

Delegates not staying at one of the recommended conference hotels are requested to notify the

organisers at which of the conference hotels they would like to pick up their welcome bags and

badges at the times indicated above. They are also welcome to join the transfers from this hotel to

the conference venue and to the dinner locations.

Colour coding of the identity badges and lanyards

Red

Blue

Light blue

Green

Violet

Grey

White

Orange

Yellow

Head of Delegation

Member of Delegation

Keynote Speaker

Delegation Staff

Observer

Security Officer

Organisers, Technical Support

Interpreter

Media

Hotels

Delegates are kindly requested to make their own room reservations

as soon as possible

in one of

the hotels recommended below, using the reservation links and/or the booking codes indicated.

Block reservations have been made from

27–28 October 2019

at the following four hotels:

Original Sokos Hotel Presidentti

(80 rooms)

Room type

Standard

Superior

Including

Rate per night per room (single/double occupancy)

€ 145/165

€ 175/195

Buffet breakfast, WiFi, VAT, customer sauna

Check in/Check out

Reservation deadline

15.00/12.00

15 September 2019: 25% of the remaining contingent

expires

29 September 2019: 50% of the remaining contingent

expires

13 October 2019: end of reservation period

Reservation method.

Online reservation on website

https://www.sokoshotels.fi/en,

the

reservation code is

BAGRI19.

Telephone number for individual room reservations: +358 20 1234

600. Reservation by e-mail:

[email protected].

Cancellation policy for individual rooms.

Room reservations can be cancelled free of charge until

the date indicated in the confirmation of reservation. Cancelling the room reservation is possible

until 18:00 on the day of arrival. The customer is in charge of any changes, cancellations and charges

concerning the reservations. The reservation must be guaranteed by credit card while booking.

Contact details

Sokos Hotel Presidentti

Eteläinen Rautatiekatu 4

00100 Helsinki

Phone: +358 20 1234 608

Fax: +358 9 6947 886

E-Mail:

[email protected]

Website:

https://www.sokoshotels.fi/en/helsinki/sokos-hotel-presidentti

Scandic Simonkenttä

(50 rooms)

Room type

Standard

Superior

Including

Check in/Check out

Reservation deadline

Rate per night per room (single/double occupancy)

€ 169/189

€ 189/209

Buffet breakfast, WiFi, VAT, customer sauna, gym

15.00/12.00

13 October 2019: 50% of the remaining contingent expires

20 October 2019: 25% of the remaining contingent expires

24 October 2019: 10% of the remaining contingent expires

26 October 2019: 5 % of the remaining contingent expires

27 October 2019: end of reservation period

Reservation method.

Online reservation on website

https://www.scandichotels.com,

the

reservation code is

BEDU271019.

The code is valid until

25 October 2019.

Cancellation policy.

Room reservations can be cancelled free of charge until 18:00 on the day of

arrival. Late cancellations or no-shows will entail a 100% cancellation fee, for the first night of the

booked period. Bookings must be guaranteed by a credit card, providing the card number and the

expiration date.

Contact details

Scandic Simonkenttä

Simonkatu 9

00100 Helsinki

Phone: +358 9 68 380

E-Mail:

[email protected]

Transfers

Delegations are kindly requested to make their own arrangements for transportation from and to

the airport.

Helsinki Airport

is located about 21 km from the city centre, which is approximately a 30-minute

drive from the city centre depending on traffic. You can reach Helsinki by train, bus (HSL) or taxi.

Trains I and P go from the airport to Helsinki Central Station. From the Helsinki Central Station it is

about a 5-minute walk to the Original Sokos Hotel Presidentti or Scandic Simonkenttä.

Finnair airport shuttle bus is working from the west side of the Helsinki Railway Station to the

airport and back.

Time estimate for the journey is 40 minutes by bus and about 30–35 minutes by train or taxi. Note

that the regulations for taxi services have been eased and as a result, the taxi meters are no longer

mandatory and the price of journey can vary. To facilitate the choice of a taxi at the airport, there are

four lanes for taxis at the Helsinki Airport:



The three lanes closest to the terminal exit are reserved for the taxi companies that won the

competitive tendering (Lähitaksi, Vantaan Taksi and Taksi Helsinki).

The fourth is for other taxi operators.

Beside there is also an area for pre-reserved rides.

Number for pre-reserving a taxi in Helsinki Airport (valid only in reservations from the

airport): Taksi Helsinki +358 100 0600

The Finnish Parliament will provide transportation service for the delegates to and from the

conference and the dinner venues. Please note that the

buses for the airport

leave from the

conference venue after the meeting has ended on Monday 28 October.

Please note that there will not be a bus transportation from Sokos Hotel Presidentti to the

conference venue (walking distance approximately 150 meters).

Interpretation

Simultaneous interpretation of the plenary debates will be provided in Finnish, Swedish, English

and French. A limited number of booths can be made available on a first-come, first-served basis for

delegations who wish to bring their own interpreters. Please inform the organisers about the need

for additional booths in advance by

15 September 2019.

Conference documents

Documents will be available on

www.parleu2019.fi

and at the conference secretariat during the

meeting.

Taking the floor

Requests to take the floor can be made electronically from the participant’s seat. The floor will be

given in the order of receiving the requests. To speak, press the touchscreen button on the conference

unit on your desk.

WiFi

WiFi is available at the conference venue. The access code will be provided at the conference venue.

Catering

Coffee will be served in the foyer of the conference centre and lunch in the restaurant beside the

conference room. Persons with dietary restrictions or food allergies are kindly asked to inform the

organisers in advance by providing the relevant information on their registration form.

Media

The meeting will be broadcast as a live stream on

www.parleu2019.fi

in English and the video will

subsequently be made available in English on the website. Upon accreditation to the conference, you

agree to transfer to

www.parleu2019.fi,

represented by the Finnish Parliamentary Administration,

the non-exclusive, perpetual, irrevocable and worldwide right to your speech and/or statements

and to all images and videos of you produced at the conference. This includes the right to sublicense,

reproduce, modify, distribute, broadcast, publicly perform, publicly display and make available to

the public in any form and in any medium, whether known or later developed.

Smoking

Smoking is permitted only in designated smoking areas outside of the building.

Currency

The currency of Finland is the euro.

Emergency number

is 112.

Time zone

Local time in Finland is UTC+2.

Country code

in Finland is (+358).

Power supply

230V electrical supply. Supply frequency is 50 Hz. Plug socket in use is the two-pinned Type F,

“Schuko”.

Climate

The average temperature in Finland in October is about 7 degrees Celsius. The degrees can vary. For

more information, please visit

Foreca.com.

Tourism

Many sights in Helsinki city centre can be easily reached on foot. We recommend the new

Central

Library Oodi.

It was built

to celebrate Finland’s 100

years of independence, and it is an

architecturally interesting, energy-efficient building. The art museum

Amos Rex,

which was opened

in the autumn of 2018, is worth visiting for its interesting exhibitions. Buildings designed by one of

the most notable architects in Finland, Alvar Aalto, can be found in the city centre area. Excellent

shopping facilities are located to a short distance away from the hotels and the Conference venue.

Embassies

For information on embassies located in Finland, please visit the website of

the Ministry for

Foreign Affairs of Finland.

Contacts

Project Manager

Ms Mia Nordlund

[email protected]

Phone: +358 9 432 2063

Project Assistant

Mar-Leena Kolehmainen

[email protected]

Phone: +358 9 432 2061

Representative of the Finnish parliament to the European Parliament

Mr Eero Säynäjäkangas

[email protected]

Mob: +32 2 28 42 412

Should you need further information, please contact:

[email protected]

Conference venue

Sokos Hotel Presidentti

Scandic Simonkenttä

Dinner venue

Map