OSCEs Parlamentariske Forsamling 2018-19 (1. samling)
OSCE Alm.del Bilag 20
Offentligt
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AS (19) PPI E
Original: English
OSCE PARLIAMENTARY ASSEMBLY
PROCEDURAL INFORMATION
AND TIMELINE
Luxembourg, 4
–
8 July 2019
 OSCE, Alm.del - 2018-19 (1. samling) - Bilag 20: Praktik og procedure for forslagsbehandling i forbindelse med sommersessionen i Luxembourg 2019
CONTENTS
Documents…………………………………………………………….. 2 - 4
General Committee Reports & Draft Resolutions…….……….
Supplementary Items…………………………………………….
Amendments……………………………………………………...
Validation of Signatures…………………………………………
Submission of Documents……………………………………….
2
2-3
3
4
4
List of Speakers for the General Debate …………...……………….
5
Voting and Voting Cards………………….………………………… 5
Election of the Officers of the Assembly…………………………….
6 - 7
President of the Parliamentary Assembly………………………
Vice-Presidents
of the Parliamentary Assembly……………….
Treasurer…………………………………………………………
Election of the General
Committee Officers……………………
6
7
7
7
Officers of the Assembly…………………………………………….. 8
Calendar of Key Deadlines.………………………………….……… 9
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This document seeks to give a brief and basic guide to the procedures of the OSCE Parliamentary
Assembly and the practical arrangements in view of the 28
th
Annual Session to be held in
Luxembourg from 4 to 8 July 2019. This document is not exhaustive and should be read in
conjunction with the Rules of Procedure dated 23 March 2019.
DOCUMENTS
Please pay special attention to the Rules of Procedure and the document deadlines (page 9)
regarding the submission of
Supplementary Items, Amendments, Compromise Supplementary
Items
and
Questions of Urgency.
General Committees Reports and Draft Resolutions
The Rapporteur of each General Committee will present a report which will form the basis of the
debate in the General Committee. The text of the report is the responsibility of the Rapporteur.
The Rapporteur will also present a draft resolution based on the report. Both documents will be
translated and circulated as soon as possible, expected to be in early May 2019.
The draft resolution, but not the report, is subject to amendment by Members of the Assembly in
accordance with the provisions of Rule 22, paragraph 1 of the Rules of Procedure. Amendments
should, therefore, relate only to the subjects addressed by the Rapporteur in the Draft Resolution.
Supplementary Items
Rule 21 of the Rules of Procedure states that the agenda of the Annual Session may be supplemented
by an item or a motion on any matter within the competence of the OSCE,
which does not relate
directly to subjects proposed by the General Rapporteurs to the three General Committees.
Proposed supplementary items may therefore only be submitted to the Secretariat after the reports
and resolutions of Rapporteurs are made available in early May but at least 35 days before the
opening of the first plenary session, on
Thursday 30th May 2019.
Supplementary items shall be in the form of a draft resolution with signatures of at least twenty
Members representing at least four different countries. In addition, a Member of the Assembly
cannot be a co-sponsor of more than four supplementary items.
The Standing Committee may place only fifteen supplementary items on the agenda of the Annual
Session. The Standing Committee decides by a two-thirds majority of the votes cast whether to
include a supplementary item on the agenda of the Annual Session. If more than fifteen
supplementary items receive a two-thirds majority in the Standing Committee, a ballot shall be held
to determine which items are placed on the agenda, and the fifteen supplementary items receiving
the highest number of votes shall be placed on the agenda of the Annual Session. The Standing
Committee shall then decide by a majority of votes cast whether to refer a supplementary item to
the competent Committee or to submit it to the plenary.
According to Rule 21.3, Supplementary Items which obtain the level of support required by Rule
21.1 and have no amendments meeting the requirements of Rule 22.1, but which are not placed on
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the agenda of the Annual Session by the Standing Committee under rule 21.1, are referred directly
to the plenary or competent Committee.
Supplementary Items must be received at the International Secretariat in Copenhagen not
later than THURSDAY 30
TH
MAY 2019.
Compromise Supplementary Items must be received at the International Secretariat in
Copenhagen not later than THURSDAY 20
TH
JUNE 2019.
Amendments
According to paragraph 1 of Rule 22 of the Rules of Procedure states, amendments to the draft
resolutions presented by the General Rapporteurs or to supplementary items shall be submitted in
writing and signed by at least five Members representing at least two participating States.
A
Member of the Assembly may not sign more than four Amendments to a draft resolution or
to a supplementary item.
Amendments to the draft resolutions prepared by the General Rapporteurs shall be received at the
Secretariat with the required signatures at least fourteen days before the opening of the first plenary
session (Thursday 20th June 2019). Amendments to supplementary items shall be received at the
Secretariat with the required signatures at least seven days before the opening of the first plenary
session (Thursday 27th June 2019).
Each Amendment may only relate to one paragraph. If two or more Amendments relate to the same
paragraph, they will be voted upon according to the following order:
-
-
-
-
Amendments to delete the entire paragraph;
Amendments to delete part of the paragraph;
Amendments that modify the paragraph;
Additional Amendments that insert a new paragraph;
Delegations are particularly requested not to present Amendments which incorporate or re-order
large sections of the Rapporteur’s
original draft resolution. It is necessary in order to allow proper
debate that any Amendments
be addressed specifically to individual paragraphs of the Rapporteur’s
text. Amendments should not take the form of alternative resolutions.
The forms for submitting amendments to draft resolutions and supplementary items will be
forwarded to you.
Amendments to the three General Committee Draft Resolutions must be received at the
International Secretariat in Copenhagen not later than THURSDAY 20
TH
JUNE 2019.
Amendments to Supplementary Items must be received at the International Secretariat in
Copenhagen not later than THURSDAY 27
TH
JUNE 2019.
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Final Document
The draft Final Document to be debated and considered at the Plenary Session on
Monday, 8 July
2019
will be, in principle, a composite of the three resolutions of the three General Committees.
Supplementary Items adopted in General Committees will also be considered by the Plenary
Session. In the event of incompatibilities between the texts adopted by the General Committees, a
Drafting Committee composed of representatives of the three General Committees and others
appointed by the President will seek to reconcile the texts (Rule 39, paragraph 3).
Validation of Signatures
Please note that Rule 24 of the Rules of Procedure, related to validation of signatures, was amended
at the 2019 Winter Meeting. In accordance with this change, for the purposes of validation of
signatures the Standing Committee is expected to approve the list of registered participants
maintained by the Secretariat.
RULE 24 (as amended)
Validation of Signatures
1.
The signatures of Members of the Assembly who signed a supplementary item or an
amendment in accordance with the Rules of Procedure are valid provided they register for
the Annual Session; the Secretariat shall maintain a list of registered participants subject to
approval by the Standing Committee.
In the event that a Member of the Assembly who registered for but cannot attend the Annual
Session due to unavoidable obligations, his or her signatures shall remain valid provided
that the President of the Assembly and the Secretary General are notified in writing by the
Head of a Delegation before the Standing Committee meeting.
2.
Submission of Documents and Signatures
For the submission of documents and signatures (Supplementary Items, Amendments, etc.), please
use
ONLY
the following:
Email:
Fax:
[email protected]
+45 33 37 80 30
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List of Speakers for General Debates
In advance of general debates held in both Plenary Sessions and General Committees, Members
wishing to speak should enter their names in a register provided for that purpose in the Table Office
not later than one hour before the announced time for the opening of the sitting
(Rule 27,
paragraph 2).
Considering the time constraints, Members wishing to speak in the general debate in the Plenary
Session on
Sunday, 7 July 2019
are particularly encouraged to enter their names in a register
provided for that purpose in the Table Office in good time and in all cases not later than one hour
before the announced time for the opening of the sitting.
The Chair may close the list when the number of speakers multiplied by five minutes exceeds the
time available for the session. Alternatively, the Chair may reduce the time limit for each speaker
to less than five minutes in order to allow more Members to participate in the debate (Rule 27,
paragraph 2).
Voting and Voting Cards
Under Rule 32, paragraph 1, the Assembly shall vote by a show of hands except in cases where a
roll-call vote or secret ballot is required.
Each delegation will receive colour-coded voting cards for the three General Committees and for
the plenaries. Voting cards can be picked beginning at 9:00 a.m. on Thursday 4 July 2019 at the
venue of the Session (European Convention Center Luxembourg).
The voting cards for the three General Committees will be distributed according to Rule 36,
paragraphs 2 and 4. The OSCE PA International Secretariat will distribute the voting cards divided
equally, to the extent possible, among the General Committees. The difference between voting cards
distributed for each committee shall not exceed one.
Where the Assembly's accounts show that a participating State has not made its due contribution
for a period of 9 months, Members of its delegation shall not be allowed to vote until the
contribution has been received (Rule 41, paragraph 5).
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ELECTION OF OFFICERS OF THE ASSEMBLY
(Current list of Officers of the Assembly can be found on page 10)
Election of the President and Vice-Presidents will be held on the last day of the Annual Session,
Monday, 8 July 2019.
These Officers will be elected by secret ballot (Rule 5, paragraphs 1 through
4). In considering proposed candidates, the Assembly shall take into account the national
composition of the Assembly (Rule 4, paragraph 9).
Under Rule 4, paragraph 5, candidates for the offices of President and Vice-President must be
sponsored in writing by twenty-five (25) or more Members of the Assembly. Nomination papers
should be handed in at
the Table Office no later than 10.00 a.m. on Sunday, 7 July 2019.
In
accordance with Rule 4, paragraph 5, the Bureau will verify the candidatures prior to submission to
the Assembly.
The elections will be held on
Monday 8 July 2019 between 8:30 a.m. and 11:00 a.m.
Details
regarding distribution of ballot papers and the organisation of the election will be announced during
the Luxembourg Session. Proxy voting is not allowed. Each voting member shall cast their ballot
in person.
In accordance with Rule 31, paragraph 3, a Member who has an unavoidable obligation to leave the
Annual Session before the day of the election of a President, Vice-President and a Treasurer has the
right to vote earlier provided that he or she has notified in writing the Assembly President
accordingly. Early voting shall start only when all candidates have been duly nominated. In the
event of a second ballot, any members who have left the Annual Session will be unable to vote.
In accordance with Rule 32, paragraph 4, the Chair will appoint three tellers to supervise the
elections and count the ballots. All duly appointed candidates or those that represent them have the
right to monitor the voting procedure, the counting of the ballot papers, and the tabulation of the
votes in all polling places.
If the number of candidates nominated is the same or less than the number of positions to be filled,
the candidates shall be declared elected by acclamation (Rule 5, paragraph 4).
President of the Parliamentary Assembly
The President will be elected for a period of one year, until the closure of the 2020 Annual Session
(Rule 4, paragraph 6). The President may be re-elected only once to the same office (Rule 5,
paragraph 6).
In accordance with Rule 5, paragraph 1, the President shall be elected by secret ballot and each
Member entitled to vote may cast one vote. If, on the first ballot, no candidate has obtained an
absolute majority of the votes cast, a second ballot shall be held between the two candidates who
obtain the most votes in the first ballot. The candidate who, on the second ballot, obtains the most
votes shall be elected. In the event of a tie, the issue shall be decided by lot.
Mr. George TSERETELI (Georgia) was elected President in Berlin in 2018 for a one-year term.
Mr. Tsereteli is eligible for re-election as President.
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Vice-Presidents of the Parliamentary Assembly
Vice-Presidents may be re-elected once to the same office (Rule 5, paragraph 6). A Vice-President
who has served less than two three-year terms is eligible for re-election (Rule 5, paragraph 7).
In Luxembourg it is expected that there will be elections for three Vice-Presidents who will
serve for three years until the end of the 2022 Annual Session.
•
•
•
Ms. Isabel SANTOS (Portugal), elected Vice-President in 2016 in Tbilisi for a three-year
mandate, is eligible for re-election as Vice-President.
Mr. Azay GULIYEV (Azerbaijan), elected Vice-President in 2016 in Tbilisi for a three-year
mandate, is eligible for re-election as Vice-President.
Mr. Victor Paul DOBRE (Romania), elected Vice-President in 2016 in Tbilisi for a one-year
mandate, and re-elected Vice-President in 2017 in Minsk for a two-year mandate, is eligible
for re-election as Vice-President.
The Assembly will vote on all three positions of Vice-President simultaneously. The three
candidates obtaining the greatest number of votes will serve for three years until the end of the 2022
Annual Session (Rule 4, paragraph 7). If there are unexpired terms to be filled, the candidates
receiving the next highest number of votes shall be elected.
Treasurer
In Luxembourg, there will be an election for Treasurer.
The Treasurer shall hold office from the close of the Annual Session in which he or she is elected
to the close of the second Annual Session thereafter (Rule 4, paragraph 8). The Treasurer may be
re-elected twice to the same office (Rule 5, paragraph 6).
•
Ms. Doris BARNETT (Germany), elected in 2015 in Helsinki for a two-year term, was re-
elected in 2017 in Minsk for a two-year term. This mandate concludes in 2019. Ms.
BARNETT is eligible for re-election.
Election of General Committee Officers
General Committees shall elect a Chair, a Vice-Chair and a General Rapporteur, who are the
Officers of General Committees, at the close of the sitting at each Annual Session for the following
year (Rule 36, paragraph 5). Candidates shall be sponsored in writing and submitted to the Table
Office. Unless the General Committee decides otherwise, they shall be
nominated before the
opening of the last scheduled meeting of the General Committee
during the Annual Session.
The General Committee Officers shall be elected by a majority of votes cast in a secret ballot. If no
candidate has obtained a majority, a second ballot shall be held between the two candidates having
obtained the highest number of votes in the first ballot. If there is only one candidate nominated for
an office the candidate shall be declared elected by acclamation (Rule 36, paragraph 5).
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OFFICERS OF THE OSCE PARLIAMENTARY ASSEMBLY
MEMBERS OF THE BUREAU
Name
Mr. George Tsereteli
Ms. Isabel Santos
Mr. Azay Guliyev
Mr. Victor Paul Dobre
Mr. Roger Wicker
Ms. Margareta Cederfelt
Mr. Pascal Allizard
Mr. Peter Bowness
Ms. Kari Henriksen
Mr. Kristian Vigenin
Ms. Doris Barnett
Mr. Ilkka Kanerva
Country
Georgia
Portugal
Azerbaijan
Romania
U.S.A.
Sweden
France
United Kingdom
Norway
Bulgaria
Germany
Finland
Position
President
Vice-President
Vice-President
Vice-President
Vice-President
Vice-President
Vice-President
Vice-President
Vice-President
Vice-President
Treasurer
President Emeritus
Term
To end 2019 Session
To end 2019 Session
To end 2019 Session
To end 2019 Session
To end 2020 Session
To end 2020 Session
To end 2020 Session
To end 2021 Session
To end 2021 Session
To end 2021 Session
To end 2019 Session
To end 2019 Session
OFFICERS OF THE GENERAL COMMITTEES
I. GENERAL COMMITTEE ON POLITICAL AFFAIRS AND SECURITY
Mr. Filippo Lombardi
Ms. Sofio Katsarava
Mr. Alan Farrell
Switzerland
Georgia
Ireland
Chair
Vice-Chair
Rapporteur
II. GENERAL COMMITTEE ON ECONOMIC AFFAIRS, SCIENCE, TECHNOLOGY AND
ENVIRONMENT
Ms. Nilza Sena
Mr. Artur Gerasymov
Ms. Elona Hoxha Gjebrea
Portugal
Ukraine
Albania
Chair
Vice-Chair
Rapporteur
III. GENERAL COMMITTEE ON DEMOCRACY, HUMAN RIGHTS AND HUMANITARIAN
QUESTIONS
Ms. Margareta Kiener Neller
Mr. Michael Georg Link
Mr. Kyriakos Hadjiyianni
Switzerland
Germany
Cyprus
Chair
Vice-Chair
Rapporteur
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Calendar of Key Deadlines for Luxembourg Annual Session
Date
Action
Further
information
29 May 2019
30 May 2019
03 June 2019
06 June 2019
20 June 2019
20 June 2019
27 June 2019
10:00, 7 July
2019
09:00 and
11:30, 7 July
2019
08:30-11:00,
8 July 2019
Deadline for registration for Annual Session
Deadline for submission of
Supplementary Items
Deadline for registration of non-
parliamentary delegations
Deadline for booking meeting rooms
Deadline for submission of Amendments
to General Committee Draft Resolutions
(If needed) Deadline for Compromise
Supplementary Items
Deadline for submission of Amendments
to Supplementary Items
Nominations of candidates for President and
Vice-President
Nominations of candidates for General
Committee Officers (unless decided
otherwise by Committee)
Voting for Assembly Officers
Rule 21
General
Information
General
Information
Rule 22
Rule 21.2
Rule 22
Rule 4.5
Rule 36.5
Rule 5
For the submission of documents and signatures (Supplementary Items, Amendments, etc.), please
use
ONLY
the following:
Email:
Fax:
[email protected]
+45 33 37 80 30
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