MOF, Alm.del - 2018-19 (1. samling) - Bilag 377: Invitation til Interparlamentarisk møde i Bukarest om den fælles landbrugspolitik og samhørighedspolitik den 19. til 20. marts 2019 i Bukarest

Miljø- og Fødevareudvalget 2018-19 (1. samling)
MOF Alm.del Bilag 377
Offentligt

Inter-parliamentary

meeting on

COMMON AGRICULTURAL

POLICY AND COHESION

POLICY

Bucharest, Romania, 19-20 March 2019

GENERAL INFORMATION

(as of 1 February 2019)

MOF, Alm.del - 2018-19 (1. samling) - Bilag 377: Invitation til Interparlamentarisk møde i Bukarest om den fælles landbrugspolitik og samhørighedspolitik den 19. til 20. marts 2019 i Bukarest

Meeting Venues and Access

The Meeting will take place from 19 to 20 March 2019, in the

I.I.C. Brătianu Hall,

Palace of Parliament.

Rooms for bilateral meetings will be provided upon request.

Access to the Meeting venue is made through the official entrance – C1 –

located on Constitution Square.

Dinner Venue

19 March 2019: J.W. Marriott Hotel

Calea 13 Septembrie no. 90, Bucharest, 050726

Registration and accreditation

The Romanian Presidency has implemented an online registration system for all

meetings. You are kindly requested to notify the data of a Delegation Accreditation

Officer (DAO) of your Chamber/Parliament (first name and last name, institution, e-mail

address and phone number) to the following e-mail address:

[email protected].

The DAO will receive a link to the registration system via e-mail, at which he/she can

follow the accreditation status in the system and make modifications among the

registered persons until the registration deadline.

Contact for technical support:

[email protected]

Every DAO is kindly asked to fill in the online registration form for the whole delegation.

The deadline for the registrations is 9 March 2019.

Welcome and registration desks will be open at the recommended hotels on

Tuesday,

19 March 2019, from 09:00 to 14:30

in order to provide the Meeting welcoming bags.

Delegates arriving later will be able to register at the Meeting venue on

Tuesday, 19

March 2019, from 14:30.

For security reasons, all participants are requested to wear their identity

badges visibly at all times during the event. If you lose your identity badge,

please contact the organisers immediately.

Delegates not staying at one of the recommended hotels are requested to notify the

organisers in which of the recommended hotels they would prefer to register for the

Meeting (at the indicated times). They are also welcome to join the transfers from this

preferred hotel to the Palace of Parliament.

Colour coding of the identity badges

RED

BLUE

GREEN

VIOLET

WHITE with

blue

stripes

Head of delegation

Delegate

Delegation staff

Observers

Guest

MOF, Alm.del - 2018-19 (1. samling) - Bilag 377: Invitation til Interparlamentarisk møde i Bukarest om den fælles landbrugspolitik og samhørighedspolitik den 19. til 20. marts 2019 i Bukarest

GREY

ORANGE

WHITE with

grey

stripes

YELLOW

WHITE with

red,

yellow

and

blue

stripes

Keynote Speaker

Interpreter

Security

Media

Organisers

Accommodation

Delegates are kindly requested to make

their own room reservations

as soon as

possible in one of the hotels recommended below, using the reservation link or the

registration form attached which has to be returned directly to the hotel by fax or by e-

mail. Please note that each hotel has different cancellation policies. The prices include

accommodation per night, buffet breakfast and VAT. Requests for hotel reservations

will be treated on a first-come-first-served basis.

Block reservations have been made from 18 to 20 March 2019 at the following hotels:

JW Marriott Bucharest Grand Hotel *****

(80 rooms)

Room type

Rate per night per room (single/double occupancy)

Deluxe

Check in/Check out

Reservation at preferential prices until

137

€

/ 148

€

15:00 / 12:00

28 February 2019

Please use the following link to book your room directly with the hotel:

https://www.marriott.com/event-reservations/reservation-

link.mi?id=1545062288423&key=GRP&app=resvlink

Hotel address: Calea 13 Septembrie St. no. 90, Bucharest 050726 Romania

Phone: +40 21 403 0000

Website: JW Marriott Bucharest Grand Hotel

Hotel Ibis Parliament ***

(20 rooms)

Room type

Rate per night per room (single/double occupancy)

Standard

Check in/Check out

Reservation at preferential prices until

57,49

€

/ 65,49

€

14:00 / 12:00

28 February 2019

Please use the

booking form below

to book directly with the hotel via fax or e-mail.

Hotel address: 82-84 Izvor Street, Bucharest, Romania

Phone: +40 214011000

Website:

Hotel Ibis Parliament

MOF, Alm.del - 2018-19 (1. samling) - Bilag 377: Invitation til Interparlamentarisk møde i Bukarest om den fælles landbrugspolitik og samhørighedspolitik den 19. til 20. marts 2019 i Bukarest

Transport

Delegations are kindly requested to make their own arrangements for transportation

from and to the airport. Bucharest Henri Coandă International Airport is located about

19 km away from the city centre, which is approximately 30 minute-drive depending on

the traffic. From the airport, you may reach Bucharest by bus or taxi.

Further information can be found on the following website:

http://www.bucharestairports.ro/en/transport

Transportation services will be provided by the Romanian Parliament between the

recommended hotels to the Palace of Parliament as indicated in the draft programme.

Interpretation

Simultaneous interpretation will be provided during the meeting in Romanian, English

and French.

The delegations wishing to bring their own interpreters should know that a number of

seven booths will be provided on a

first-come, first-served basis.

We kindly invite you

to notify the organisers about the need for such booths in advance.

Meeting documents

Documents will be available on

www.parl2019ro.eu, IPEX Website

and at the

conference secretariat, during the meeting.

Taking the floor

Participants who wish to take the floor during the event are kindly requested to fill in the

request-for-the-floor cards

and hand them over to the Meeting staff until the beginning

of the debate of each session. These cards will be provided upon registration together

with other useful documents for the Meeting.

Media

The meeting will be broadcasted live on

www.parl2019ro.eu.

Please take into

consideration that by completing the accreditation process you agree to transfer to the

Administration of the Parliament of Romania the non-exclusive, perpetual, irrevocable

and worldwide right to your registered speech or statements and to all images and

videos of you taken during the Meeting.

Embassies

Foreign representations in Romania can be accessed from the following link:

https://www.mae.ro/en/foreign-missions

MOF, Alm.del - 2018-19 (1. samling) - Bilag 377: Invitation til Interparlamentarisk møde i Bukarest om den fælles landbrugspolitik og samhørighedspolitik den 19. til 20. marts 2019 i Bukarest

Additional practical information

Smoking

Smoking is prohibited in all public buildings in Romania. Delegates are requested to

smoke in the courtyard of the Palace of Parliament (level P), which is located close to

the main entrance and is clearly signposted.

Facilities

Computers and printing equipment will be available for use.

Cloakroom

The cloakroom is located at Entrance C1, P level, Area of the Chamber of Deputies.

Wi-Fi connexion will be available

Medical assistance

During the event, a medical room will be located within the Palace of the Parliament

(B4/S1 level, room 26).

Emergency number is 112

Currency

The official currency in Romania is Leu (1 EUR = 4,8 RON).

Local time

Romanian time zone is UTC/GMT +2 hours.

Climate

Weather forecasts and other information about climate in Bucharest can be found

following this link:

https://www.accuweather.com.

Telephone country code

The Romanian country code is 0040/+40.

Electricity

The standard voltage is

220-230 V

and the standard frequency is

50 HZ.

Contacts

Should you require any additional information, please contact:

Ms. Ioana Bâgneanu,

Parliamentary advisor responsible for Meeting on Common

Agricultural Policy and Cohesion Policy

E-mail:

[email protected]

Phone: +40 21 414 1990

Mobile: +40 722 687 562

Ms. Irina Alecu,

Parliamentary advisor responsible for Meeting on Common

Agricultural Policy and Cohesion Policy

E-mail:

[email protected]

Phone: +40 21 414 1436

Mobile: +40 722 655 675

MOF, Alm.del - 2018-19 (1. samling) - Bilag 377: Invitation til Interparlamentarisk møde i Bukarest om den fælles landbrugspolitik og samhørighedspolitik den 19. til 20. marts 2019 i Bukarest

RESERVATION FORM

IBIS PALATUL PARLAMENTULUI

CAP & CP Meeting

(19 – 20 March 2019)

I would like to book:

SINGLE ROOM

DOUBLE ROOM

Room rates include VAT and

breakfast.

Rates does not include local tax.

COUNTRY:

Organisation or Company:

Surname:

Date of arrival:

Position:

Postal address:

City:

Telephone:

E-mail:

Will be accompanied by:

Surname:

57,49 EURO / room / night

65,49 EURO / room / night

First name:

Date of departure:

Mr./Mrs./Ms.

Country:

Fax:

First name:

Mr./Mrs./Ms.

For clients arriving with private cars, IBIS Palatul Parlamentului has paid

private parking

with following rate:

2 RON / hour.

Room reservation may be made until 28 February 2019

at the folowing coordinates:

[email protected]

[email protected];

Tel: 004 021 401.10.11.

After the 28 February 2019, all the reservations will be confirmed depending on availability.

Method of guarantee and payment

Payment must be made at check-in by cash or credit card. Clients must guarantee reservation with a credit card

when made. Confirmations will be sent for reservations made via email or fax.

Credit Card:

American Express

Diners Club

Visa

MasterCard

Name of the credit card holder

___________________________________

No.________________________ Exp. Date__________________

Signature

that gives the accord to Ibis Palatul Parlamentului to charge the money from the credit card if the

client is no show in the night of the reservation

______________________

Cancellation or changes to bookings must be made 48 hours prior to arrival date.

In case of guest no show, the payment for one night/room and its corresponding tax will be charged

according to the method of payment and the reservation will be entirely cancelled.

Thank you for booking with us!

IBIS Palatul Parlamentului

Str. Izvor no. 82 - 84, district 5, Bucharest