EUU, Alm.del - 2016-17 - Endeligt svar på spørgsmål 170: Spm. om, hvornår Folketingets forskellige partier blev orienteret om regeringens tilbud til EU om at tilbyde Det Europæiske Lægemiddelagentur (EMA) gratis husleje i 20 år, til sundhedsministeren, kopi til udenrigsministeren

Europaudvalget 2016-17
EUU Alm.del
Offentligt

RELOCATION OF

THE EUROPEAN

MEDICINES AGENCY

Copenhagen

ofers the

optimal

conditions

The Government of Denmark

EMA2CPH

EMA

CPH

.EU

EUU, Alm.del - 2016-17 - Endeligt svar på spørgsmål 170: Spm. om, hvornår Folketingets forskellige partier blev orienteret om regeringens tilbud til EU om at tilbyde Det Europæiske Lægemiddelagentur (EMA) gratis husleje i 20 år, til sundhedsministeren, kopi til udenrigsministeren

Contents

Foreword by the Prime Minister

Copenhagen ofers the optimal conditions

A smooth transition .................................................................................................................................................................

Copenhagen – one of the most liveable cities in the world ...........................................................................................

An ideal location ..................................................................................................................................................................

Estabiishment of EMA in Copenhagen

Copenhagen – a strong regulatory setting for EMA .........................................................................................................

A landmark building for EMA: Copenhagen Towers .........................................................................................................

Overview of EMA’s needs and how they can be met in Copenhagen Towers .....................................................

Copenhagen Towers – the overall layout ...........................................................................................................................

Archives – on-site as well as of-site ..............................................................................................................................

Technical requirements ....................................................................................................................................................

Costs and expenses in Copenhagen Towers ...............................................................................................................

Collaboration between the Danish transition team and EMA .......................................................................................

Conditions for EMA-staf moving to Copenhagen .............................................................................................................

The accessibility of the location

Transport to and from Copenhagen Towers ......................................................................................................................

Regional trains ....................................................................................................................................................................

Metro .....................................................................................................................................................................................

Buses .....................................................................................................................................................................................

Prices for public transport ...............................................................................................................................................

Shuttle service ....................................................................................................................................................................

Biking .....................................................................................................................................................................................

Parking ..................................................................................................................................................................................

Copenhagen Airport ................................................................................................................................................................

Accommodation .......................................................................................................................................................................

Education facilities for the children of agency staf

Childcare facilities and guarantees ......................................................................................................................................

European and international schools ....................................................................................................................................

The European School Copenhagen ................................................................................................................................

International Schools in Copenhagen ...........................................................................................................................

Universities and higher education facilities .......................................................................................................................

Access to labour market, social security, housing and medical care

for both children and partners

Access to the Danish labour market ...................................................................................................................................

Finding a job in Denmark ........................................................................................................................................................

Work-life balance .....................................................................................................................................................................

Access to free healthcare ......................................................................................................................................................

Real estate, housing and cost of living ................................................................................................................................

Ready for the transition process: Business continuity

The Danish Life Science cluster – an asset for EMA ...................................................................................................

Long-term experience in pharmacovigilance ..............................................................................................................

Ability to retain current staf ..................................................................................................................................................

Information and identifying needs .................................................................................................................................

Solving practical matters .................................................................................................................................................

Assistance to partners and families ..............................................................................................................................

Ability to recruit relevant human resources to compensate for any staf loss .........................................................

Targeted talent attraction can help EMA in case of staf shortage .........................................................................

Activities during the transition period ...........................................................................................................................

Identiication of EMA needs and targeted talent attraction ......................................................................................

IT continuity ...............................................................................................................................................................................

Geographical spread of EU agencies

Endnotes

Appendices

Appendix A: Drawings and visualisations ...........................................................................................................................

Appendix B: Hotel capacity in Copenhagen .......................................................................................................................

Appendix C: International schools in the Copenhagen area ..........................................................................................

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Foreword by the Prime Minister

n a few months’ time, we will need to ind a

new home for the European Medicines Agency

(EMA). Our decision on the location matters –

not only to EMA itself, but to public and animal

health in Europe. EMA needs a safe, new harbour

that can deliver a smooth and seamless transi-

tion as well as the full functionality of the agency

from day one.

Copenhagen is that harbour. Our top prior-

ity is to ensure business continuity. Denmark

stands ready with a plug-and-play solution and a

360° transition plan covering all aspects of EMA’s

relocation. We have decided to reserve a build-

ing already – simply to be 100 per cent certain

that EMA does not lose one day of operations

when moving. Our transition plan will allow EMA

to move from London to Copenhagen within the

given timeframe and to be fully functional in its

new facilities in Copenhagen by March 2019.

Our bid ofers the ideal location for EMA in

Copenhagen: Copenhagen Towers. The building

meets all of EMA’s requirements and is situated

very close to public transportation and Copen-

hagen Airport – a regional hub in the Nordic-Bal-

tic region from where all European capitals are

accessible.

In Copenhagen, EMA will be situated in the

heart of one of Europe’s biggest Life Sciences

clusters which includes Greater Copenhagen and

Southern Sweden. The size and professionalism

of the Life Sciences cluster also means that EMA

will be able to draw on scientiic expertise for its

scientiic committees and working groups and

recruit new staf from the high-skilled, interna-

tional talent pool, if needed.

Relocating EMA to Copenhagen also means

that almost 900 employees and their families will

move. Copenhagen has a lot to ofer including

excellent education facilities, dedicated reloca-

tion services and a wide range of job possibilities

for partners and spouses. We will do our utmost

to ensure a smooth settlement and make all em-

ployees and their families feel at home.

In short: Copenhagen has what it takes to en-

sure the optimal conditions for EMA during and

after the transition phase. On that basis – and on

behalf of the Danish transition team – I am proud

to present the Danish bid for the European Medi-

cines Agency (www.emacph.eu).

I hope that this material will convince you that

Copenhagen is the safe harbour EMA needs to

continue its high level operations to the beneit of

European public and animal health.

Copenhagen stands ready to welcome EMA

and make the relocation a success.

Lars Løkke Rasmussen

Prime Minister of Denmark

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Copenhagen

ofers the

optimal

conditions

Welcome to

Copenhagen

Towers:

The reception

area of Copen-

hagen Towers

ofers a large,

green attrium..

Copenhagen stands ready with

a plug-and-play solution – a

360° transition plan covering

all aspects of EMA’s relocation,

including a modern building

already reserved for EMA.

In Copenhagen, EMA will be

fully operational from day one

and EMA’s employees and their

families will be able to enjoy an

attractive, green city with high

quality of life. All in all, Copenhagen

ofers the optimal conditions.

Photo: Copenhagen Towers

Five reasons for choosing Copenhagen

Copenhagen

stands ready

with a transition

plan, which will

ensure business

continuity during

the relocation

of EMA.

A new, modern and

sustainable build-

ing with a superb

location less than

10 minutes from

the airport and

20 years of rent

– free of charge.

High quality

of life and dedi-

cated relocation

service for

employees and

their families.

Copenhagen ofers

support to IT transi-

tion in the last crit-

ical phase, support

and counselling to

EMA staf and fam-

ilies, and targeted

talent attraction.

A strong Life Scien-

ces cluster – across

science, education

and regulatory

afairs – provides

an ideal ecosystem

for innovation and

good recruitment

opportunities.

For more information and video presentation of the Danish candidature visit

www.emacph.eu

and twitter

@ema2cph.

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

A smooth transition

A well-functioning EMA is of utmost importance

to public and animal health in Europe. Citizens

and businesses cannot aford disruptions in

the daily work of EMA, which is why a detailed

transition plan for relocation to Copenhagen has

been laid out. Business continuity of EMA must

be a top priority and is at the core of the Danish

candidature.

The transition plan covers three critical issues:

1) New building.

2) Relocation of staf.

3) Business continuity.

The transition plan ensures that EMA can be fully

operational at its new location in Copenhagen by

March 2019. Copenhagen provides the organisa-

tional strength to support EMA in the relocation

process and will secure EMA’s business continu-

ity during the transition. Denmark has carefully

handpicked a professional

transition team

that

will work in close cooperation with represent-

atives from EMA to ensure a smooth relocation

and settlement.

Copenhagen has a track record of successful-

ly hosting international organisations, including

the European Environment Agency and 11 UN

agencies, making Copenhagen the sixth larg-

est UN hub in the world. Drawing on this long-

standing experience, Copenhagen is able to ofer

attractive and customised solutions, which will

address the needs and requirements of EMA as

well as ensure a smooth relocation process.

An overview of the transition plan is shown in

the igure below.

2017

2018

2019

SERVICES AND PROJECTS

Nov Dec Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Building

Reservation and contract negotiations

Building design and requirements

Adaptation and building adjustments

Preparation and inish

Relocation

Information to EMA employees/families – identiication of needs

Practical matters

Partners and families

Business continuity

Identiication of EMA recruitment needs

Targeted talent attraction

Pre-screening and candidates match

Transition and migration of IT infrastructure and services

The transition plan is based on EMA’s require-

ments for a new location, building speciications

and the EU criteria for EMA host candidates.

Activities are planned to ensure continuity for

EMA’s core activities during the transition. The

plan would be set in motion as soon as a deci-

sion on the new location is made.

In order for EMA to be fully operational in

Copenhagen by March 2019, the plan accounts

for necessary oice adaptions to be inalised by

early 2019. Details will be inalised in negotia-

tion with the landlord after a decision has been

made.

Copenhagen – one of the most

liveable cities in the world

The relocation of EMA to Copenhagen means

that employees and their families will become

inhabitants of one of the most vibrant and livea-

ble cities in Europe. Copenhagen is a lourishing

and diverse city. It is consistently ranked among

the most liveable cities in the world

, ofering a

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

convenient and inspirational place to enjoy life

and work. Copenhagen is a safe city – the safest

capital in the EU

By settling in Copenhagen, EMA’s employees

will live among the Danes – famously ranked as

one of the happiest people in the world

. Per-

haps this is because they enjoy high quality of

life

, high levels of social trust and, of course, the

famous Danish concept of “hygge” (“cosiness”).

An ideal location

Doing any kind of business requires a liberal,

open and transparent environment with pre-

dictable and reliable supporting structures. In

2016, Denmark was once again named the least

corrupt country in the world

and shares the

honour with Norway

of being the most cyber-

secure country. Denmark is a global leader and

ranks best in the EU with regard to government

efectiveness

. This will not only beneit EMA on

a day-to-day basis, but will be an advantage for

EMA employees, delegations and guests visiting

the Agency.

Copenhagen is ranked number 1 among

XL-cities by the European Commission in ‘The

Cultural and Creative Cities Monitor’

. As such Co-

penhagen ofers excellent conditions also when

measuring and identifying

• the cultural ‘pulse’ of a city in terms of cultural

infrastructure and participation in culture,

• how the cultural and creative sectors con-

tribute to a city’s employment, job creation and

innovative capacity,

• the tangible and intangible assets that help

cities attract creative talent and stimulate cultur-

al engagement

Safety and

tolerance:

A nursery on

a picnic in

Fælledparken.

The Danes are

very focused on

the wellbeing of

their “youngest

citizens”.

The linguistic capabilities of Danes – among

the best non-native English speakers in the

world

– will also make working and living in

Copenhagen convenient and attractive for em-

ployees of EMA and their families. English can

be used in all aspects of everyday life. However

to aid integration, expats living in Denmark are

ofered free access to 250 hours of teaching

in labour market related Danish for up to 18

months

Copenhagen is a green and clean city located

by the sea. A wide range of outdoor activities are

readily available close by: Copenhagen’s main

beach – Amager Beach Park – is within a few

kilometres of the city centre. If you’re not much

of a beach fan, you can take a swim in the clean

water of Copenhagen Harbour

. Copenhagen

provides plentiful of parks, lakes and green

spots ideal for a football match or a relaxing

picnic

A range of larger recreational areas are with-

in easy reach. For example, 30 minutes by public

transport will take you to Dyrehaven – home

to 2,000 free-ranging deer and welcoming to

families, joggers, dog walkers and nature-lovers

of all kinds

Copenhagen is a great city for families with

children. On top of the great access to inter-

national schools, including a European School,

Copenhagen ofers many playgrounds and

child-friendly attractions

. Tivoli Gardens in the

centre of the city, a state-of-the-art Zoo, North-

ern Europe’s largest aquarium and a playground

for young science lovers are just a taste

Photo: Scanpix/Christian Lindgren

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Establishment

of EMA in

Copenhagen

Copenhagen ofers a strong and pro-

fessional regulatory setting for EMA.

To ensure that EMA is fully functional

during and immediately after the

transition, the Danish Government

has reserved a new, modern, sus-

tainable and accessible building that

meets all of EMA’s requirements and

will be fully operational by March

2019. A dialogue with architects

has already begun to visualise how

the building can be designed and

reconstructed according to EMA’s

speciications, needs and wishes.

The building ofers ideal conditions

for EMA’s staf who will be welcomed

and treated in full compliance with

Protocol no. 7 – based on the Danish

Government’s experience hosting

the European Environment Agency.

Photo: Copenhagen Towers

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Copenhagen – a strong

regulatory setting for EMA

By locating to Copenhagen, EMA can tap into

the beneits of a strong regulatory setting and

a home of one of the European frontrunners of

digitalisation

. This will be a crucial combination

for EMA in the years to come.

Denmark has been an active player in

European regulatory collaboration since the

establishment of EMA. Experts from the Danish

Medicines Agency have actively contributed to

the day-to-day activities of EMA by sharing their

knowledge in scientiic committees, working

parties and expert panels

. And the Danish Med-

icines Agency’s role within EMA is increasing. As

a consequence of Brexit, additional resources

have been assigned to the Danish Medicines

Agency in order to handle increased pressure

on the remaining Member States. The proposed

EMA location is only 5 kilometres away from

the Danish Medicines Agency and will allow this

close co-operation to lourish.

Denmark’s strong regulatory setting, ac-

tive role in the work of EMA and the strong Life

Sciences cluster in Greater Copenhagen

, which

you will read more about in chapter 5, ofer the

optimal conditions for EMA to fulil its mission to

protect human and animal health.

A landmark building for EMA:

Copenhagen Towers

A smooth transition for EMA is our top priority.

The Danish Government has therefore already

reserved a prestigious building – Copenhagen

Towers

– and ofers to lease the premises on

EMA’s behalf for a period of 20 years. Copenha-

gen Towers is a new, sustainable and modern

building that meets all of EMA’s requirements

regarding meeting and conference facilities, IT,

oice space and accessibility. It can facilitate all

of EMA’s activities whilst being located close to

transportation and accommodation in Ørestad –

a newly-developed area close to the city centre,

hotels, residential areas and the airport.

Copenhagen Towers is an environmentally

and climate-friendly building, ofering state of the

art sustainable solutions. Copenhagen Towers

business centre, opened in 2015, has the highest

LEED certiication possible (Platinum)

, scores

high on Corporate Social Responsibility (CSR)

requirements and has pioneered the use of recy-

cled materials

. Copenhagen Towers features a

distinctive entrance and inspiring architecture,

tects Foster + Partners. The entrance is through a

spacious atrium with magniicent trees and veg-

etation, ofering a distinctive but highly profes-

sional environment with lounge area, restaurants

and cofee shop and bar. The top loor of the

North Tower – possible location of the EMA Sky

lounge – features what is probably the best 360°

panoramic view of Copenhagen City, Ørestad and

the Øresund bridge to Sweden.

Depending on the needs of EMA with regard

to the reconiguration of the building, parts of the

oices for the staf could be made ready earlier

than the date of full operability (March 2019)

allowing EMA to take early possession here-

of thereby ensuring a smooth relocation with

continuous operation throughout the transition.

After the decision on the relocation of EMA has

been made, the speciics will immediately be

negotiated with the landlord. The Danish Building

and Property Agency estimates that the process

from designing Copenhagen Towers according

to EMA’s requirements to moving in would take

up to 16 months. This includes three months

for EMA to decide on the design and the pre-

cise fulilment of the requirements, and a three

months “bufer” in the tendering and adaption

phase. To facilitate the process, a dialogue with

the landlord and architects has already been

initiated and drawings of the architects’ proposal

of the redesign of Copenhagen Towers have been

made. See appendix

“EMA – Copenhagen Towers,

Drawings and visualizations”

(A.01 – A. 15).

Photo: Copenhagen Towers

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Overview of EMA’s needs and how they

will be met in Copenhagen Towers

Copenhagen Towers will meet all EMA’s needs for a

new location. The table below outlines those needs

and refers to appendices with the full detail of how

Copenhagen Towers fulils EMA’s requirements.

EMA NEEDS AND

REQUIREMENTS

Overall 27,000 m² oice space

SPECIFIED

NEEDS

SPECIFIC NEEDS MET IN

COPENHAGEN TOWERS

D E TA I L S I N

A P P E N D I X N O

A.06-A.09

Including 6,000 m² conference facilities

and on-site archive room and iling rooms

Extra option

4G internet connection

Audio and video facilities

Broadcasting and recording equipment

Voting system per seat

4G internet connection

Audio and video facilities

Broadcasting and recording equipment

Voting system per seat

4G internet connection

Audio and video facilities

Broadcasting and recording equipment

Voting system per seat

Disability access

✓

Sky lounge at loor 21

5 conference rooms with 70-120 seats

A.06, A.11

A.07, A.10, A.13

2 conference rooms with 35 seats

A.07, A.10, A.13

10 conference rooms with 4-24 seats

A.07, A.10, A.13

250 m² reception area

A.Frontpage,

A.01, A.04, A.08

A.01, A.04, A.05, A.06

A.07

A.03, A.08

A.06, A.08, A.09,

A.12, A.14, A.15

A.06, A.08, A.09,

A.12, A.14

1 lounge of 500 m²

1 lounge for 50 persons

1 auditorium for 300 people+

18,500 m² oices and open plan

Desk/workstations and storage facilities

Capacity for 1,300 oice workstations

✓

Internal meeting rooms

Adequate number of internal meeting rooms

available in oice areas

Security and operational IT standards apply

Capacity to store at least 34,000 boxes

For disaster recovery

Centralised uninterruptible power supply,

WiFi throughout the premises, technical rooms,

main and secondary equipment rooms,

IT build and IT store rooms

CCTV and access control system

Of-site network and data storage

Of-site archive 600 m², 9 m high

Backup data center

IT facilities

In connection with

the reception area

Security

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

As illustrated below, the Danish EMA transition

plan incorporates detailed consideration of

building reservation and contract negotiations,

design and requirements, adaption and adjust-

ments, preparation and inish and eventually the

actual relocation. The plan shows that staf can

begin to move into the oice parts of the building

from January 2019.

2017

2018

2019

SERVICES AND PROJECTS

Nov Dec Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Reservation and contract negotiations

Building reservation

Contract negotiations

Conditional rental agreement

Final handling and rental agreement

Building design and requirements

Design and requirements

Adaption and building adjustments

Reservation for EU tender

Adaption of the EMA oice

Preparation and inish

Finishing

Relocation

Moving in to the new EMA oice

Welcome to

Copenhagen

Towers:

The

green atrium of

the Copenhagen

Towers ofers a

distinctive and

inviting recep-

tion area.

Photo: Copenhagen Towers

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Copenhagen Towers – the overall layout

The proposed EMA facilities are divided into four

wings/towers: The North Tower, The North Wing,

The South Wing and the East Wing – all connect-

ed by a large, green atrium and a walkway on

the irst loor. The entire complex is accessible

for people with physical disabilities. The EMA

reception is located in the green atrium, close

to the main entrance and with easy and secure

access to all of EMA’s facilities.

Distribution of the EMA premises across

four wings/towers will facilitate the creation of

diferent “zones”, ensuring that meeting partici-

pants will have access appropriate to their level

of clearance.

• The North Tower

holds the industry lounge on

the ground and irst loor, six oice loors and a

sky lounge on the two top loors.

• The South Wing

has a staf entrance lobby, an

exclusive catering service area for approximate-

ly 390 persons and oice loors.

• The North Wing

has EMA conference facilities

and the delegates lounge.

• The East Wing

holds the EMA reception area

with direct connection to the parterre, where the

auditorium is located, upper loors provide oices

and additional meeting facilities. EMA’s facilities

for large conferences (300+) are located at the

parterre level in direct connection to the Atrium.

All oice loors combine open plan workspaces,

oices, quiet pods and internal meeting rooms.

In connection to the facades, the open-plan

workspaces are generally organized in groups

of four – ensuring natural daylight for each work

desk. EMA’s facilities will enjoy natural materials

and surfaces inspired by Nordic light and nature.

Archives – on-site as well as of-site

EMA will have on-site archive rooms of up to

250m² as well as iling rooms on oice loors of

5m² each. Additionally, EMA can have access

to a spacious, of-site archive of at least 600m²

and up to 9m high. The best option for of-site

archiving from the range of options available in

Copenhagen will be identiied in agreement with

EMA, with assistance in lease negotiation from

the Danish Building and Property Agency.

Technical requirements

All of EMA’s technical requirements will be met

in Copenhagen Towers. This includes cabling for

workstations, telecommunications, networks,

4G, data storage, access control systems, closed

circuit television (CCTV), voting system, audio

and video conference facilities.

Costs and expenses in Copenhagen Towers

Denmark will defray the following costs and

expenses:

1. Payment of the consulting architect for

preparation of the inal requirements

speciication – taking into account EMA’s

needs and wishes.

2. Deposit to the lessor.

3. Rent, taxes and service fee for 20 years.

4. The lessee’s share of running costs

(electricity, water and heating), including

in respect of facilities and areas shared

with other lessees for 20 years.

5. Costs relating to remodelling of the premises

in accordance with EMA’s requirements.

6. Cabling of the premises.

7. Additional IT equipment (CCTV, audio and

video conference facilities etc.).

HOTEL CROWNE PLAZA

NORTH TOWER

NORTH WING

EAST WING

SOUTH WING

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Collaboration between the Danish

transition team and EMA

EMA will be invited to actively participate in the

relocation process, for example as regards:

• Preparation of the inal requirements for the

EMA oices and conference rooms interior

design, layouts for the diferent looring in the

oices, etc. The requirement speciication

must be approved by EMA and will also be an

appendix to the lease.

• Participation in steering group meetings

regarding remodelling and preparing the

building based on the requirements to ensure

compliance with EMA’s expectations and

continuous operation.

Conditions for EMA staf moving

to Copenhagen

In Denmark, EU oicials get the best possible

treatment. As the host country of the European

Environment Agency, Denmark is experienced

in welcoming and treating European Union

Oicials in full compliance with Protocol no. 7 on

the privileges and immunities of the European

Union. A headquarters agreement with EMA will

be based on these conditions and privileges

and with due respect to the Commission’s

guidelines for headquarters agreements of EU

decentralised agencies.

Registration of EMA employees and their

families in Denmark is ofered either through the

Protocol Department of the Ministry of Foreign

Afairs or the State Administration and the local

municipality as EU migrant workers with the

rights granted to EU migrant workers. Both

options entail full respect for the privileges and

immunities granted in the EU Protocol and gives

full and free access to the public Danish health-

care system. As part of our ofer to facilitate the

transition to Copenhagen, Denmark will reach

out to EMA staf before the move to provide

information on living in Denmark (see more in

Chapter 5. Ready for the transition: Business

continuity).

Photos: Copenhagen Towers

Nordic light and

wooden loors:

Copenhagen

Towers ofers an

inviting work-

place for the

EMA staf.

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

The accessibility

of the location

Copenhagen Towers is an

ideally located building for EMA.

Copenhagen Airport, less than 10

minutes away, ofers access to all

European capitals. Copenhagen

ofers plentiful hotel facilities to

accommodate EMA’s needs.

Photo: Copenhagen Towers

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Copenhagen

city centre

Copenhagen Towers

Copenhagen Towers is easily accessible

from both the city centre and Copenhagen

Airport by Metro, regional train or bus.

In addition, access to other parts of

Denmark or Sweden is easily reached from

Copenhagen Towers due to an efective net

of highways within close distance.

Copenhagen

Towers

Other parts

of Denmark

Sweden

Transport to and from Copenhagen Towers

Public transportation in Copenhagen is modern and allows full access for

people with physical disabilities – including all metro stations

REGIONAL TRAINS

2 minutes’ walk from Copenhagen Towers

Frequency: Every ten minutes from 6am to

midnight and every 30 minutes from midnight

to 6am.

Duration to and from the airport: 5 minutes.

Price: 3.25 euro for a two zone ticket.

SHUTTLE SERVICE

By the entrance of

Copenhagen Towers

Shuttle service to and from

the airport.

Frequency: Every half hour

daily from 6am to 11pm.

Duration to and from the airport:

8 minutes.

Price: 2 euro.

METRO

2 minutes’ walk from Copenhagen Towers

Frequency: The metro runs around the clock,

every 4 minutes during rush hour from 07:00-

09:00am and 2:00-6:00pm, every 6 minutes

outside rush hour and weekends, Sun-Thu

00:00-5:00am every 20 minutes, Fri-Sat 01:00-

07:00am every 15 minutes.

Duration to and from the airport: 30 minutes

(changing of metro lines is needed).

Price: 4.85 euro for a three zone ticket.

The Metro is undergoing substantial expansion

and when it is inalised, 85 per cent of people

living in the centre of Copenhagen will have a

metro or a railway station within 600 metres of

their home

. The Metro line connecting Copen-

hagen Towers to the central parts of Copenha-

gen is already operational.

BIKING

By the entrance of

Copenhagen Towers.

EMA staf also have the oppor-

tunity to join the 50 per cent of

Copenhageners who commute

by bike every day

. Approximate-

ly 400 kilometres of bicycling

paths connect the diferent areas

of Copenhagen, including almost

170 kilometres of “highways” for

bicycles that takes you from one

end of the city to the other with

minimal stops

. One of these

highways for bicycles passes

close by Copenhagen Towers,

connecting it easily and safely to

the rest of Copenhagen and the

surrounding areas.

BUSES

1 minute’s walk from Copenhagen Towers

Bus routes connect Copenhagen Towers with

diferent areas in or surrounding Copenhagen.

PARKING

Copenhagen Towers has private

underground parking for cars

and bikes with direct access to

the Tower.

Prices of public transport

Public transport in Copenhagen uses a common pricing and zone

system. You can transfer freely between buses, trains and the Metro

on the same ticket or card, provided that you do so within the time

and zones in which your ticket is valid. You can either buy zone tickets

or use the electronic “Rejsekort”, which is the cheapest type of ticket

but should be ordered in advance. You can also use a “Pendlerkort” or

commuter pass if you travel the same route many times a week

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Copenhagen Airport

Copenhagen Airport is the largest hub in Northern

Europe, with 165 direct international destinations

– of which more than 100 are European. All cap-

itals of the EU Member States, except Bratislava,

are serviced by direct scheduled lights.

Below is a list of the availability, frequency and

duration of light connections from the capitals

of the EU Member States. The list is based on the

average number of arriving lights to Copenhagen

Airport per week in the last 12 months

3 hours

2 hours

1 hour

Copenhagen

COUNTRY

AUSTRIA

BELGIUM

BULGARIA

CYPRUS

CZECH REPUBLIC

GERMANY

ESTONIA

SPAIN

FINLAND

FRANCE

GREAT BRITAIN

GREECE

CROATIA

HUNGARY

IRELAND

ITALY

LITHUANIA

LUXEMBOURG

LATVIA

MALTA

NETHERLANDS

POLAND

PORTUGAL

ROMANIA

SWEDEN

SLOVENIA

SLOVAKIA

AIRPORT(S)

Vienna (VIE)

Brussels (BRU, CRL)

Soia (SOF)

Larnaca (LCA)

Prague (PRG)

Berlin (TXL, SXF)

Tallinn (TLL)

Madrid (MAD)

Helsinki (HEL)

Paris (CDG, ORY)

London (LHR, LGW, LTN, STN)

Athens (ATH)

Zagreb (ZAG)

Budapest (BUD)

Dublin (DUB)

Rome (FCO, CIA)

Vilnius (VNO)

Luxembourg (LUX)

Riga (RIX)

Malta (MLA)

Amsterdam (AMS)

Warsaw (WAW)

Lisbon (LIS)

Bucharest (OTP)

Stockholm (ARN)

Ljubljana (LJU)

Bratislava (BTS)

Operations

per week

170

122

Duration

(Min.)

105

169

258

193

100

113

130

200

125

111

131

155

105

190

217

150

122

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Accommodation

EMA will have no problem inding adequate

hotel facilities at afordable prices for its 36,000+

visitors. Five hotels are located within 5 minutes’

travel of Copenhagen Towers, with more than

enough capacity to support the daily peak

requirement of 350 rooms

AC Hotel

Bella Sky

Copenhagen

CATEGORY:

CABINN

Apartments

(part of CABINN Metro)

CABINN

Metro

CATEGORY:

Crowne Plaza

Copenhagen

Towers

CATEGORY:

Danhostel

Copenhagen

Amager

CATEGORY:

4 ****

NO. OF ROOMS:

Not classiied

NO. OF ROOMS:

Not classiied

NO. OF ROOMS:

4 ****

NO. OF ROOMS:

Hostel

NO. OF ROOMS:

812

530

708

366

156 (540 beds)

Enjoy the view:

From the bar

on the top of AC

Hotel Bella Sky

you can enjoy the

beautiful view of

the Copenhagen

skyline.

Photos: Visitcopenhagen

Copenhagen’s range of hotels has grown signii-

cantly in recent years – and is expected to further

increase by approximately 10 pct. in 2018, 18 pct.

in 2019 and 26 pct. in 2020

. An overview of hotel

capacity in Copenhagen can be found in Appendix

(Appendix B: Hotel capacity in Copenhagen).

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Education

facilities

for the children

of agency staf

European School

Copenhagen:

A public

international school with

high academic standards.

It ofers a multicultural

and multilingual, Euro-

pean-oriented education

for nursery, primary and

secondary students.

To make the transition from London

to Copenhagen as smooth and easy

as possible, special attention will

be given to educational options for

the children of EMA staf, including

access to a European school.

Given the multiple international

schools, including a free, accredited

European school undergoing

expansion, Copenhagen will be able

to meet the needs of EMA.

Illustration: Nord Architects and Vilhelm Lauritzen Arkitekter

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Childcare facilities and guarantees

EMA staf will be able to enrol children from six

months to six years in a childcare facility. Depend-

ing on age, speciic needs and wishes, this can

include day care, nurseries and kindergartens.

child-minding-guarantee

promises your

child a place within two months after the child

is registered on a waiting list. Places ofered via

the guarantee will be either day care places or

places at a nursery within four kilometres from

the child’s home.

If the child is older than 2 years and 10

months, the child is guaranteed a place in a kin-

dergarten within three months from the date of

registration on the waiting list.

Approximate monthly costs of

childcare/ nursery in the Copenhagen area:

• 460 euro with lunch.

• 380 euro without lunch.

Approximate monthly costs of

pre-schools in the Copenhagen area:

• 340 euro with lunch.

• 275 euro without lunch.

The new

premises of

the European

School Copen-

hagen will be

ready in 2018.

European and international schools

As an internationally-oriented city Copenhagen

ofers a variety of international schools, including

a European School which is free of charge. It is

nevertheless also possible to attend a Danish

public school locally and free of charge. With

the availability of international schools in Copen-

hagen including the expansion of the European

School Copenhagen, Copenhagen has plenty

capacity to accommodate the current and future

needs of EMA.

The European School Copenhagen

The European School Copenhagen is an accred-

ited school under the internationally acknow-

ledged system of European Schools

. It ofers a

multicultural and multilingual, European-oriented

education for nursery, primary and secondary

students. The school is new and welcomed its

irst students and parents in August 2014. It will

move into its newly constructed and centrally

located premises in 2018.

The European School Copenhagen includes

two language sections – Danish and English –

and will open a third language section (French or

German) in 2019. The new school premises will

be situated in the so-called Carlsberg area in Co-

penhagen close to metro, railway and bike lanes

and near to the city centre.

The city of Copenhagen will supply day care

and schooling facilities for all children of the

Agency staf from the day they relocate to Copen-

hagen. Education at the European School is free of

charge for children of staf of European agencies

from nursery to the European Baccalaureate (EB).

International schools in Copenhagen

In addition to the European School, Copenha-

gen also ofers a number of other international

schools. Many of these schools have English

as their primary language, while others teach

primarily in German or French. Most lead to the

International Baccalaureate and some follow the

Cambridge curriculum.

The price level for most private schools in Co-

penhagen is around 4,000 euro per child per year.

Exceptions include the Copenhagen International

School, where school fees are around 17,000

euro per child per year. A full list of international

schools in Copenhagen is attached as appendix C

(Appendix C: International schools in the Copen-

hagen area).

Please visit chapter

5. Ready for the transi-

tion: Business Continuity

for further information

on how the transition team in Copenhagen can

assist EMA employees and their families with

school registration and childcare enrolment.

Some childcare options are ofered to parents

who want their children to develop English lan-

guage skills. EMA staf may also choose a child-

care provider in a private home.

Illustration: Nord Architects and Vilhelm Lauritzen Arkitekter

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Universities and higher

education facilities

Danish higher education is well-known for its

quality, high academic standards and highly in-

ternationalised programmes in innovation-driv-

en environments. Danish higher education

institutions are among the most international-

ised educational institutions in Europe with a

diverse staf and student body and ofer more

than 700 programmes and over 1,300 individual

modules taught entirely in English

. Tuition at

Danish public higher education is free of charge

for Danish and EU/EEA students

Copenhagen alone has two universities in

EU27 top 10 of the 100 most innovative univer-

sities in Europe 2017

, one of the best business

schools in Europe as well as world-renowned

schools for architecture, design and ilm. The

2017 ranking of the strongest institutions for

advancing science and inventing new technol-

ogies puts University of Copenhagen and the

Technical University of Denmark in 7th and 8th

place among the EU27

. The QS 2017 ranking

of Business and Management Studies ranks Co-

penhagen Business School as 13

in the world

and 4

in EU27

Through the State Educational Grant and

Loan Scheme (SU), the Danish state provides

inancial support to all Danes over the age of

18 enrolled in a secondary or higher education

programme. Foreign citizens have the possi-

bility of applying for equal status with Danish

citizens and thus being approved to receive SU,

if for instance they arrived with their parents

before the age of 20 or have lived in Denmark

for a minimum of ive continuous years. The

State Educational Grant and Loan Scheme can

even be used to support studies abroad. This

can be combined with a special scholarship

programme intended partly or wholly to cover

the tuition fees at certain study programmes in

other countries.

High academic

standards:

Knowledge

sharing and

cooperation are

fundamental

qualities in

Danish study

environments.

Photo: Scanpix/Marie Hald

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

labour market,

social security,

housing and

medical care

for both children

and partners

The Danish labour market is

known for being lexible, secure

and dynamic while a healthy

work-life balance is ensured. The

medical care and social security

is generous. International House

Copenhagen ofers a wide range of

possibilities and counselling to the

accompanying partner, including

with regard to inding a job.

Access to

Photo: Visitcopenhagen

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Thousands of expats come to Denmark every

year to work and live. Many are attracted by the

opportunity to combine professional challenges,

comfortable living conditions and family-friendly

working hours.

Finding a job in Denmark

The Danish labour market is highly accessible

to expats. There are on average ive hundred

job vacancies in English in the Copenhagen

area alone. English is the corporate language

in six out of ten Danish companies operating

internationally

. Via workindenmark.dk, a

public employment service for highly quali-

ied international candidates looking for a job,

Danish employers are matched with foreign

candidates. The 11 UN agencies/organisations

with seats in Copenhagen are a good example

of an international workplace where there are

always plenty of open vacancies.

Starting your own business is also an op-

tion, particularly given that Denmark topped

this year’s EuCham study as the best for busi-

ness

Please visit

Chapter 5. Ready for the transi-

tion: Business continuity

for more information

on the assistance ofered to the partners of

EMA employees wishing to ind a job in Den-

mark.

Access to the Danish labour market

Dependant family members who register with

the Protocol Department of the Ministry of For-

eign Afairs will have free access to the Danish

labour market. Dependant family members who

chose to register with the State Administration

and the local municipality will have access to

the Danish labour market in accordance with

the rules governing EU migrant workers.

The Danish labour market is organised and

regulated in a way that ensures productive, lex-

ible and secure working conditions. The com-

bination of lexibility and security means that

the Danish labour market is the most dynamic

in the EU

and that Danish employees have the

highest job satisfaction in the EU

. And job satis-

faction does not apply only to Danes: 80 per cent

of the expats working in Denmark are satisied

with their job

Work-life balance

Denmark ofers the best work-life balance in

the world

. In most families in Denmark both

parents have a job. The percentage of women

with a professional career is among the highest

in Europe, and only 3-4 percentage points low-

er than the male population

. This high level

of equality is possible due to accessible and

afordable high-quality public childcare facili-

ties, lexible work arrangements and generous

holiday and leave schemes.

Work-life balance and the lexible and

secure labour market – in combination with

one of EU’s highest levels of participation in

lifelong learning

– create the framework for a

motivated workforce. The Danish workforce is

in fact among the most motivated in the world,

with the second highest employee motivation

according to IMD

A good work-life balance is something that

Danes truly value. Copenhagen ofers a vari-

ety of cultural and gastronomic experiences,

ranging from Michelin Star restaurants

where

you can get a taste of the famous new Nordic

cuisine

to “street food” halls and restaurants

where you can practice your “æ, ø and å” while

enjoying “smørrebrød” – the world famous

Danish open rye bread sandwich. Copenha-

gen’s wide range of cultural activities include

internationally acknowledged art museums,

theatres, jazz bars and the Royal Danish Opera

House

. A brand new concert venue, the Royal

Arena, was inaugurated only this year

Photo: Scanpix/Bax Lindhardt

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Photo: Scanpix/David Trood

Access to free healthcare

Denmark has a very strong and renowned

focus on patient safety and quality of care. EMA

employees, and their family members who take

residence in Denmark, will have free access to

public healthcare. This means they can consult

a doctor, have treatment at an accident and

emergency department or public hospital and

a number of other services such as home care,

health visitor services and paediatrics free of

charge

Citizens in need of hospital care may, within

certain limits, freely choose any public and some

private hospitals.

If planned treatment within the patient’s

region cannot begin within 30 days, the patient

has the right to a so-called ‘extended free choice

of hospital’. This means that patients may

choose to go to a private hospital in Denmark or

to a public or private hospital abroad.

Ensuring equal access to high-quality medi-

cines is important to the Danish healthcare sys-

tem. All hospital medicines are paid for by the

regions and all treatments in public hospitals,

including medicines, are provided free of charge

to the patient.

A comprehensive system entitles patients to

reimbursement when they buy medicine from a

private pharmacy. The scheme is needs-based,

allocating public reimbursement to patients

with the highest consumption of medicines and

consequently those with the highest expenses.

Real estate, housing and cost of living

Housing

Monthly rents are calculated for family-size apartment in the city center area (120 spm).

Rent outside of the city centers might vary signiﬁcantly. Source: KPMG, 2017.

EUR

4.000

3.500

3.000

2.500

2.000

1.500

Brussels

1.000

Lyon

500

Copenhagen ofers an accessible real estate

market that is expanding year by year. New

buildings are being constructed and older ones

are being renovated. Plans are in place to con-

struct more than 8,000 new houses or apart-

ments in the city of Copenhagen during 2017

The Copenhagen real estate market ofers a

good combination of houses, apartments and

other properties to buy or rent.

The cost of living in Copenhagen is similar

to that of other large European cities and rental

prices are considerably lower than many – for

example, London, Paris, Vienna and Amsterdam.

Salaries in Copenhagen are the third highest

in the world – surpassed only by Zürich and

Geneva. Many welfare services that strain

household budgets in other countries are either

free or state-subsidised in Denmark.

Copenhagen

Amsterdam

Stockholm

Barcelona

Munich

Madrid

Vienna

Lisbon

Dublin

Berlin

Rome

Milan

Bonn

Paris

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Business

continuity

Ensuring business continuity for

EMA throughout the relocation

process is a top priority for

Denmark. Retaining existing

staf, the ability to recruit highly

qualiied and competent staf and

ensuring stable IT are all critical.

Denmark’s detailed transition plan

and professional environment will

ensure that the functionality of

EMA is not decreased or damaged

during the transition.

Ready for the

transition process:

Photo: Visitcopenhagen

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Ensuring business continuity of EMA and its core

scientiic activities can be divided into three

essential supporting topics:

• Ability to

retain

current staf and assist them

and their families in relocating.

• Ability to

attract

and

recruit

highly qualiied

staf either from other EU countries or locally

from the pool of highly qualiied individuals

within the Life Sciences cluster.

• IT functionality during transition.

The Danish Life Sciences cluster

– an asset for EMA

Denmark prioritises health sciences and is a

world leader in R&D spending within the area

Copenhagen therefore ofers a world-class

research environment where expertise and easy

access to both researchers and professional

research collaborations provide an excellent

setting for the activities of EMA.

Denmark is also home to an innovative and

vibrant Life Sciences industry comprising world

leading pharmaceutical, biotech and medtech

companies. These companies, both national

and international, will provide a highly profes-

sional work environment and ensure that there

is a highly competent and professionally skilled

workforce for EMA to tap into.

The Danish Life Sciences cluster is constant-

ly evolving, with new expertise and resources

being added. For example, the Copenhagen Cen-

tre for Regulatory Science (CORS) was estab-

lished at the University of Copenhagen in 2015,

in cooperation with both authorities and indus-

try. It aims to inluence and conduct regulatory

research and education with an international

perspective to the beneit of patients, author-

ities, industry and other stakeholders. CORS

will contribute to the scientiic expertise neces-

sary for the continued work of EMA, and could

contribute new staf specialised in the relations

between law and pharmaceutical science. The

establishment of CORS is an example of the

broad understanding and innovative approach

to health and pharmaceutical research and col-

laboration which is characteristic of Denmark.

This close collaboration between companies,

universities and the public health sector pro-

vides an ideal ecosystem for innovation.

The Danish Life Sciences industry is world-

leading:

• Denmark is ranked the Best Country in Eu-

rope for development of biotechnology

• Pharmaceutical R&D accounts for approxi-

mately 21 per cent of total private research

spending

• Denmark has the highest global percentage of

patents in biotechnology

• Denmark ranks as number one

in Europe in

number of clinical trials per capita.

• Approximately 130 million euro is spent on

clinical research every year

. This fosters

a powerful pipeline with around 400 com-

pounds under research in Danish companies,

placing Denmark third in overall commercial

pipelines in the EU (2015)

• Medical products are the single largest export

category in Denmark, amounting to 12 billion

euro annually

(14.3 per cent of the total Dan-

ish exports).

Denmark’s long-standing excellence in health

sciences has established a cluster of compa-

nies and research institutions in Medicon Valley,

a cross-border cluster spanning over Eastern

Denmark and Skåne in Southern Sweden.

Medicon Valley

in Greater Copenhagen

• 4 Life Sciences universi-

ties with 50,000 students

enrolled in Life Sciences

courses, producing 2,000

PhDs every year.

• 22 hospitals of which 11

are university hospitals.

• More than 150 biotech

companies and 200

medtech companies

with more than 40,000

employees.

• Leading researchers, cli-

nicians and academics.

D EN MAR K

SWEDEN

Copenhagen

Malmö

Long-term experience in pharmacovigilance

Denmark was among the irst nations in the

world to implement an adverse event reporting

system in the 1960s. This was followed by im-

plementation of a system for patients to report

suspected adverse events.

Through the common EU pharmacovigilance

database, Denmark has been able to share its

long-term experience with the rest of EU.

Furthermore, the social security number

assigned to every Danish citizen at birth pro-

vides a unique resource for world-class pharma-

coepidemiological research using data linkage

between healthcare databases.

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

universities. EMA employees and families can

rest assured that a well-functioning structure

and experienced, helpful staf will guide them

through the transition.

The transition plan below shows the three

main tracks in retaining staf: Information and

identifying needs, solving practical matters and

assisting partners and families.

Information and identifying needs

Information is essential for EMA employees and

families to get to know Copenhagen as a new

home and how relocation can be made easy.

IHC will therefore set up a local help desk at EMA

in London and arrange introductory and infor-

mation meetings for both EMA employees and

their partners prior to the move. They will also

assist in practical citizen services such as ap-

propriate registration, healthcare access cards

and insurance, residence and work permits etc.

covering 31 municipalities in the Greater Copen-

hagen area. The help desk will be stafed by IHC

employees and will be able to provide support

on all type of relocation questions.

To ensure the best possible support, IHC

will establish the needs of EMA staf and their

families through interviews or questionnaires.

Likely areas of concern will include housing,

career opportunities for accompanying partners,

childrens need for schools/day care, and resid-

ing in Denmark. This support process will be

initiated immediately after a decision on the new

location is made and maintained throughout the

transition period – ensuring the same options

are given employees whenever they make their

relocation decision.

Photo: Johan Wessman

International

House Copen-

hagen (IHC)

has succesfully

supported the

relocation of

several com-

panies. IHC is

there to make

your settling in

as smooth as

possible.

Ability to retain current staf

The City of Copenhagen ofers free of charge

pre- and post-arrival services organised by Inter-

national House Copenhagen (IHC). IHC is the re-

gion’s

one-point entry

service to all international

citizens in Greater Copenhagen, specialised in

receiving and retaining international citizens. Re-

sources will be dedicated to relocation services

for EMA employees, ensuring suicient capac-

ity and high professional standards. IHC has

successfully supported the relocation of several

companies and their employees, supported

the establishment of the UN City and eased the

settling-in phase for international staf at Danish

2017

2018

2019

SERVICES AND PROJECTS

Nov Dec Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Information and identiication of needs

Identify EMA employees’ needs

Establish local help desk at EMA in London

Information meetings for EMA employees

Information meetings for partners

Practical matters

Citizen Services, e.g. healthcare and social security

Registration for schools

Childcare enrolment

Partners and families

Job matchmaking

Job fairs for partners

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Solving practical matters

The professional consultants from IHC engage

already prior to the relocation decision itself,

maintaining contact and support for as long

as needed. Some of the citizen services will be

provided in advance to ensure the appropriate

registration, healthcare access cards and insur-

ance, residence and work permits etc. Some

of the services IHC provides are shown below

and cover all the counselling and help needed to

make the relocation smooth.

As part of the relocation, Copenhagen of-

fers EMA employees and their families help to

choose schools for their children and/or have

their children enrolled in day care.

Assistance will be provided to EMA employ-

ees and their families in timely registration for

school and day care. For example, if a child is

to commence at the European School in the

autumn of 2019 registration must be complete

by December 31, 2018. IHC will support and

answer questions about registration through the

entire transition period.

Furthermore, the City of Copenhagen ofers

EMA staf and their families a personal host-ser-

vice upon arriving to Denmark. A volunteer

citizen in Copenhagen will help settling in, with

a focus on career guidance or an introduction to

Copenhagen’s cultural life and local community.

Assistance to partners and families

Copenhagen has prepared a range of free ser-

vices to help partners ind a job. For example,

London information meetings for partners about

job search and career opportunities in Denmark,

matchmaking with local companies and job

fairs in London with the participation of relevant

companies in Denmark. Information meetings

for partners can e.g. be held frequently during

the irst three months and thereafter every

month during the transition period.

Topics in these meetings could include:

• Career opportunities and how to

ind a job in Greater Copenhagen.

• How to develop a personal network

in Denmark.

• How to participate in voluntary work.

• Information on how to get foreign

education approved in Denmark.

• How the municipality can support

upon arrival.

The City of Copenhagen plans to kick-start the

job search process for partners by holding at

least two job fairs in London prior to relocation.

Job fairs and matchmaking events will be ar-

ranged based on the proiles of partners. Further

activities can, of course, be arranged after the

relocation of EMA to Copenhagen. Upon arrival in

Denmark, the partners of EMA staf will also gain

access to job search courses, career counseling,

Danish language classes, measures promoting

employment such as internships with local

companies, and job search and networking

events etc.

International House Copenhagen ofers

• Registration of social security number for

EMA employees and each member of their family

• Tax registration

• EU Residence Permit

Ability to recruit relevant

human resources to compensate

for any staf loss

Whilst retaining current staf is top priority, EMA

might need to recruit new staf – either interna-

tionally or locally. According to the Global Talent

Competitiveness Index 2017 Copenhagen is

the best city in the world in terms of growing,

attracting, retaining and creating attractive

conditions for talent

. The Capital Region of

Copenhagen has a unique global pool of talents

and has built a large recruitment base of mobile

international candidates with specialist skills in

various ields. Recruitment possibilities are en-

hanced by the world-class Life Sciences cluster

in Greater Copenhagen, which was presented

earlier in this chapter.

Counselling about e.g.:

• Housing from A-Z

• The Danish tax system

• Danish workplace culture

• Job search for accompanying partners

• Childcare and schools

• Trade unions and unemployment funds

• Welcome Fair – Volunteer Fair

• Guidance to culture and leisure life

and volunteer work

• Learning about Danish traditions and

the famous “Danish hygge”

• Danish news in English (CPH Post)

• Daily Banking & Insurance

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Groundbreak-

ing research:

Copenhagen

ofers a world-

class research

environment

with expertise

and easy access

to researchers

and professional

research colla-

boration.

Targeted talent attraction can help EMA in

case of staf shortage

To ensure business continuity, the Capital Region

of Denmark has prepared a number of activities

(e.g. targeted talent attraction), which can assist

EMA in inding relevant permanent and tempo-

rary staf, ensuring replacement resources can

be recruited in case of staf loss. If this should

occur, the Capital Region ofers

a tailor made

campaign

for EMA with:

• High level of national and

international exposure.

• Increased traic to job postings.

• Access to national and international

candidates outside EMA’s normal channels.

• Pre-screened candidates that match speciic

EMA recruitment needs.

Focus on attracting candidates to EMA can be

maintained through the whole transition period

to support EMA in a smooth transition from

London to Copenhagen.

Activities during the transition period

The transition plan below indicates how activ-

ities can be distributed during the transition

period to help EMA recruit resources in order to

compensate for any staf loss. The transition plan

shows the three main tracks in talent attraction:

Identiication of EMA needs, targeted talent at-

traction and pre-screening and match.

Identiication of EMA needs and

targeted talent attraction

Identiication of needs will be done in close

cooperation with EMA and focused on job pro-

iles needed to substitute EMA employees who

choose not to relocate. Tailor made campaigns

targeted these job openings will be arranged in

In case of staf shortages EMA can draw upon

this international and local talent pool, which pri-

marily contains candidates within the following

ields of research:

• Life Sciences: Pharmaceutical science,

Clinical research/Medicine, Biochemistry and

Biophysics, Molecular Biology and Genetics,

Animal and Plant science, Nanoscience,

Neuroscience, quality engineers, biostati-

cians, regulatory afairs and clinical trials.

• IT: Data Science, Back-end and Front-end

development, system developers, healthtech

and mobile developers.

• Business, Communications, legal and para-

legal, engineering and much more.

Photo: Scanpix/Thomas Lekfeldt

2017

2018

2019

SERVICES AND PROJECTS

Nov Dec Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Identiication of EMA needs

Identify EMA needs

Targeted talent attraction

Ongoing tailor-made campaign to attract talents

Establish relevant networks

Establish talent pool

Pre-screening and match

Candidates match

Provide applicants to EMA

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Job fairs:

Copen-

hagen will hold

job fairs in order

to help the part-

ners of the EMA

employees to ind

jobs in Denmark.

Photo: Visitcopenhagen

order to support EMA with regard to attracting

the right specialists.

Given the expectation of an increased

workload for EMA during the transition period,

pre-screening of candidates can be ofered for

maximum eiciency. Pre-screening can include

assessment of applicant’s qualiications, job

experience, ability to work in an international

environment etc.

IT continuity

EMA’s core scientiic activities rely on functional

supporting IT applications. Modern IT services

are a fundamental prerequisite for developing

business services, optimising worklows and

ofering user friendly interfaces for the customers

of EMA.

The preparation and transition of IT has to

be done by specialists with in-depth knowledge

of EMA’s current IT landscape. It is therefore

expected that EMA prepares and migrates the IT

infrastructure throughout the transition period

to ensure minimal planned service interruptions

and ensure business continuity. In the inal and

critical phase in 2019, Denmark can support and

assist:

2017

2018

2019

SERVICES AND PROJECTS

Nov Dec Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Transition and migration of IT infrastructure and services to Copenhagen

Support and assistance

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

EU agencies

Denmark acknowledges the

importance of geographical spread

of EU agencies across all of Europe.

It is something the EU should ensure

when deciding on the location of

new agencies. However, relocating

EMA is not to be considered a new

agency. Continued functionality

from day one should be the main

objective when a new location is to

be decided.

Geographical

spread of

Photo: Scanpix/Christian Lindgren

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Since 1994, Denmark has hosted the European

Environment Agency – an agency consisting

of 193 full time employees (2015) residing in

central Copenhagen. While acknowledging the

need to ensure a geographical balance of EU

decentralised agencies, it should be noted that

the December 2003 declaration is aimed at new

agencies. The spirit of the declaration remains,

but at the same time the operative needs of

already functional agencies should be taken into

account: EMA must be able to continue to de-

liver high quality work from day one in the new

location. The EU and its citizens cannot aford

disruptions in the work of EMA.

A relocation of EMA to Copenhagen would

enable synergies with UN agencies currently

located in Copenhagen

– in particular the UN

WHO Regional Oice for Europe.

Photo: Adam Mørk

A star in Copenhagen’s habour:

The UN City in

Copenhagen is home to 11 UN agencies with

more than 1,500 employees from more than

100 countries. The building is one of the most

environmentally friendly in Scandinavia.

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Endnotes

1 http://ec.europa.eu/eurostat/docu-

ments/2995521/7602753/1-07092016-AP-EN.pdf/

ba7aedba-bec3-4ae4-a3c0-8207726ad141 and

http://www.metropolismag.com/cities/the-best-cit-

ies-to-live-in/

2 https://www.numbeo.com/crime/region_rankings.

jsp?title=2017&region=150

3 http://worldhappiness.report/wp-content/uploads/

sites/2/2017/03/HR17.pdf

4 According to the Social Progress Index 2017, Den-

mark has the world’s best quality of life. Denmark

takes the top spot out of 128 nations based on

scores in 50 indicators. Political rights, freedom of ex-

pression, a low level of violent crime and corruption

and access to healthcare, water and sanitation are

among the factors that rank Denmark as the world’s

number one country: http://www.socialprogressim-

perative.org/ceo-michael-green-on-the-2017-social-

progress-index/

5 https://www.transparency.org/news/feature/corrup-

tion_perceptions_index_2016

6 https://www.cs.umd.edu/~vs/pubs/FDD-writeup.pdf

7 The World Bank: Worldwide Governance Indicators:

http://info.worldbank.org/governance/wgi/index.

aspx#home

Assessed in terms of the quality of public services,

the quality of the civil service and the degree of its in-

dependence from political pressures, Denmark ranks

as number 5 worldwide and as the best among the

EU counties.

8 https://composite-indicators.jrc.ec.europa.eu/cultur-

al-creative-cities-monitor/

9 https://composite-indicators.jrc.ec.europa.eu/cultur-

al-creative-cities-monitor/

10 http://www.ef-danmark.dk/epi/

11 http://international.kk.dk/artikel/free-danish-les-

sons-copenhagen

12 http://denmark.dk/en/green-living/copenhagen/

swimming-in-copenhagen-harbour

13 http://www.visitdenmark.co.uk/en-gb/copenhagen/

nature/parks-and-green-spaces-copenhagen

14 http://www.visitcopenhagen.com/copenhagen/dyre-

haven-gdk414367

15 http://www.visitcopenhagen.com/copenhagen/sight-

seeing/copenhagen-kids

16 http://www.visitcopenhagen.com/copenhagen/sight-

seeing/fun-attractions-kids

17 https://ec.europa.eu/digital-single-market/en/news/

digital-economy-and-society-index-desi-2017

18 Denmark is an active partner for EMA and contrib-

utes signiicantly to the scientiic work coordinated

by EMA. Denmark is an active rapporteur for eval-

uation of medicines for human and veterinary use

both before and after their authorisation. The Danish

contribution in that respect is much greater than the

population size would indicate. Like all other Member

States, Denmark has a seat in all EMA’s scientiic

committees, in which we are fully engaged. Fur-

thermore, staf of the Danish Medicines Agency and

other Danish experts participate in approximately 50

working parties and expert panels pertaining to EMA.

The Danish scientiic expertise is acknowledged by

the peers in the EU as Danish experts have the vice-/

chairmanship of four of these working parties and

expert panels.

19 http://www.copcap.com/set-up-a-business/key-sec-

tors/life-sciences

20 Address: Ørestads Boulevard 114-118/

Hannemanns Allé, DK-2300 Copenhagen S

21 LEED is short for: Leadership in Energy and Environ-

mental Design. The certiication concerns ive areas

in which one deines and assesses the sustainability

of a building; Land and location, water consumption,

energy consumption, materials and indoor climate.

22 See link: https://vimeo.com/224968632 to video

about the construction of Copenhagen Towers pro-

duced by the Danish Environmental Protection Agen-

cy. The video shows how e.g. old window frames

have been used to make the panels, concrete waste

has been used to make the loors in the Atrium, used

carbon sails from American Cup shields the ventila-

tion shafts, etc.

23 Please note that Appendix A is restricted and thus

not a part of the electronically distributed version of

the candidacy.

24 Is planned to be located at the reception area and in

the basement underneath with technical room, main

and secondary equipment.

25 http://www.visitcopenhagen.com/traveltrade/copen-

hagen/disabled/accessible-transportation

26 http://intl.m.dk/#!/about+the+metro/metro+expansion

27 The electronic travel card Rejsekort should be or-

dered in advance. This can be done online at

https://www.rejsekort.dk/?sc_lang=en

Alternatively it can be bought at some points of sale

of the National Danish Railway Service (DSB) includ-

ing at the airport.

28 http://international.kk.dk/artikel/tickets-and-pric-

es-public-transport

29 http://denmark.dk/en/green-living/bicycle-culture/

copenhageners-love-their-bikes/

30 http://supercykelstier.dk/english/

31 Copenhagen Airport, CPH Traic & SRS Analyzer,

June 2017

32 Wonderful Copenhagen, June 2017

33 http://www.acbellaskycopenhagen.dk/english

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

34 https://www.cabinn.com/en/apartments/cab-

inn-apartments

35 Hotel classiications are not obligatory in Denmark,

hence hotels have the option to certify.

36 https://www.cabinn.com/en/hotel/cabinn-metro-ho-

tel

37 https://www.ihg.com/crowneplaza/hotels/us/en/co-

penhagen/rkecp/hoteldetail

38 http://danhostelcopenhagen.dk/en

39 Wonderful Copenhagen, June 2017

40 https://www.eursc.eu/en/Accredited-Europe-

an-Schools/locations/map

41 http://ufm.dk/en/publications/2016/iles/the_danish_

education_system_pdfa.pdf

42 http://studyindenmark.dk/study-options/tui-

tion-fees-scholarships

43 http://www.reuters.com/article/us-reutersrank-

ings-europeanuniversities-idUSKBN17Z09T

44 http://www.reuters.com/article/us-reutersrank-

ings-europeanuniversities-idUSKBN17Z09T

45 QS Top Universities 2017. Business and management

studies

https://www.topuniversities.com/university-rank-

ings/university-subject-rankings/2017/business-man-

agement-studies

46 http://appsso.eurostat.ec.europa.eu/nui/show.do?da-

taset=lfsa_enewasn&lang=en

47 http://ec.europa.eu/eurostat/statistics-explained/index.

php/File:Satisfaction_with_job,_by_country,_2013.png

48 The expat study, 2014

49 https://di.dk/SiteCollectionDocuments/

Mangfoldighed/DI%20Analyse%20-%20Behov%20

for%20fremmedsprogskompetencer%20

og%20dansk%20eksport%20g%C3%A5r%20

h%C3%A5nd%20i%20h%C3%A5nd.pdf

(in Danish)

50 The EuCham score measures the overall business

context constituted by corporate environment,

legislation, government policies, social climate and

conditions which enable or prevent the private sec-

tor activities from starting, operating and expanding,

both in the short and in the long term.

http://eucham.eu/images/FULLREPORTBesteurope-

ancountriesforbusiness2017.pdf

51 https://www.weforum.org/agenda/2017/03/den-

mark-best-work-life-balance-oecd/

52 http://ec.europa.eu/eurostat/statistics-explained/in-

dex.php/Employment_statistics

53 http://ec.europa.eu/eurostat/statistics-explained/

index.php/File:Lifelong_learning,_2011_and_2016_

(%C2%B9)_(%25_of_the_population_aged_25_to_64_

participating_in_education_and_training)_YB17.png

54 IMDs 2017 World Competitiveness Yearbook,

Appendices and Sources p. 127

55 http://www.visitcopenhagen.com/copenhagen/gas-

tronomy/michelin-starred-restaurants

56 http://www.visitcopenhagen.com/copenhagen/gas-

tronomy/new-nordic-restaurants

57 https://kglteater.dk/en/about-us/arts/the-royal-dan-

ish-opera/

58 http://www.royalarena.dk/en/about-royal-arena

59 Healthcare in Denmark – An Overview

http://www.sum.dk/Aktuelt/Publikationer/Health-

care-in-Denmark-dec-2016.aspx

60 Statistics Denmark, 16.06.2017

61 Ministry of Higher Science and Research, Research

Barometer 2016 (The report is in Danish only):

http://ufm.dk/publikationer/2016/iler/forskningsba-

rometer-2016-2.pdf

62 http://www.saworldview.com/scorecard/

the-2016-scientiic-american-worldview-over-

all-scores/

63 http://www.copcap.com/set-up-a-business/key-sec-

tors/life-sciences

64 http://www.saworldview.com/scorecard/

the-2016-scientiic-american-worldview-over-

all-scores/

65 Clinicaltrials.gov 2015

66 http://www.copcap.com/set-up-a-business/key-sec-

tors/life-sciences

67 Ernst & Young, 2015

68 Danmarks Statistik, Statistikbanken, Vareeksport 2016

and http://lif.dk/english_frontpage/Sider/default.aspx

69 http://www.copcap.com/newslist/2017/copenhagen-

is-the-worlds-best-city-for-talent

70 The UN City in Copenhagen currently hosts oices

of United Nations Development Programme (UNDP),

United Nations Environment Programme (UNEP),

United Nations Population Fund (UNFPA), United Na-

tions Children’s Fund (UNICEF), United Nations Oice

for Project Services (UNOPS), United Nations Entity

for Gender Equality and the Empowerment of Wom-

en (UN WOMEN), World Food Program (WFP), World

Health Organization (WHO), United Nations Industrial

Development Organization (UNIDO), International

Maritime Organisation (IMO), and United Nations High

Commissioner for Refugees (UNHCR).

EMA

CPH

.EU

Published by

The Government

of Denmark

Production

Datagraf

Communications

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K

Appendices

Appendix A: Drawings and visualisations

This appendix is classiied as restricted.

Appendix B: Hotel capacity in Copenhagen

Accommodation in Copenhagen

Includes municipalities of Copenhagen, Frederiksberg, Tårnby and Dragør

Number of accommodation by distance

from Copenhagen city centre

TYPE

Hostels

2 **

3 ***

4 ****

5 *****

Not classiied

TOTAL

0-2 km

2-8 km

8-12 km

12+ km

2017

1.408

1.417

2.669

4.758

758

7.129

18.139

19.920

21.416

22.896

Expected total number of

rooms in Copenhagen

2018

2019

2020

Please note that hotel classiications are not obligatory in Denmark, hence they have the option and

not an obligation to certify.

Appendix C: International schools in the Copenhagen area

SCHOOL

Bernadotte skolen

Bjørns International School

AREA

Hellerup

Copenhagen

CLASS

6-15 years (Primary and lower Secondary)

Primary and Secondary

Nursery, Primary, Secondary

Primary + Secondary

Nursery, Primary, Secondary

Nursery (3-4 years) Primary, Secondary

Nursery, Primary, Lower Secondary

SCHOOL SYSTEM

Cambridge

IB-School

European Baccalaureate (EB)

Primary = IPC / Secondary = Cambridge

COBIS + ECIS

Danish-German Baccalaureate

IB-School

Cambridge, International Bilingual

Cambridge

Danish-French Baccalaureate

Copenhagen International School Copenhagen

European School Copenhagen

NGG International School

Rygaards International School

Sankt Petri Schule

Østerbro International School

Institut Sankt Joseph

Sankt Josef

Lycée Francais Prins Henrik

Copenhagen Euroschool

Nørre Gymnasium

Birkerød Gymnasium

Valby

Hørsholm

Hellerup

Copenhagen

Hellerup

Copenhagen

Roskilde

Frederiksberg Nursery, Primary, Secondary

Copenhagen

Brønshøj

Birkerød

Nursery, Primary, Lower Secondary

Upper secondary

IB-School

R E L O C AT I O N O F E M A · C O P E N H A G E N · D E N M A R K