OSCE, Alm.del - 2015-16 - Bilag 6: Invitation til vintermødet i Wien, Østrig den 25.-26. februar 2016

OSCEs Parlamentariske Forsamling 2015-16
OSCE Alm.del Bilag 6
Offentligt

WINTER MEETING OF THE OSCE PARLIAMENTARY ASSEMBLY

Vienna, 25-26 February 2016

GENERAL INFORMATION

ENUE

The Winter Meeting of the OSCE Parliamentary

Assembly will take place

25-26 February 2016

in the

Congress Center Hofburg, Heldenplatz, 1014

Vienna, Austria.

this service, we recommend that you send credit

card information by fax to the hotel only, to limit

the risk of credit card details being intercepted over

email. The International Secretariat does not need

credit card information. We kindly ask you to

hide/black out this information on the copy of the

reservation form you send to

[email protected].

ROGRAMME

This year, the Winter Meeting will be comprised of

meetings of the Standing Committee, each General

Committee, and joint sessions of the three General

Committees.

The draft schedule of the meetings will be

forwarded in due course.

The Austrian Parliament will kindly offer a reception

for the members of the Parliamentary Assembly on

Thursday, February 25 after the final meeting of the

day.

EGISTRATION

We thank you for filling in and sending the attached

Registration form to the International Secretariat

later than 22 January 2016.

Please indicate clearly

the hotel you are staying.

The Registration Desk will be open on Wednesday,

24 February from 12.00 to 20:00 in the lobby of the

Vienna Marriott Hotel, Parkring 12a, 1010 Vienna.

We strongly advise participants to register on 24

February at the Registration Desk in the Hotel

Marriott where they will receive their identity

badge.

The Registration Desk will be transferred to the

Hofburg on Thursday, 25 February where it will be

open Thursday, 25 February from 8.00 to 18.00 and

Friday, 26 February from 8.30 to 16.00.

Participants may be asked to show some official

identification to obtain their badges. Accompanying

persons are also requested to obtain their identity

badge at the Registration Desk.

Participants are requested to wear their identity

badge at all meetings.

For security reasons,

participants should also be in possession of some

other means of identification and be prepared for

CCOMMODATION

For your convenience, the International Secretariat

has blocked rooms at the following hotels in Vienna:

Vienna Marriott Hotel, Hotel Intercontinental, Hotel

Europa, and Hotel Astoria.

The attached Hotel Reservation Forms should be

sent directly to the above hotels as soon as possible

and before the cutoff date. Bookings at the hotel

Intercontinental can only be made via the provided

internet link or by phone.

Please note that hotel deadlines and cancellation

policies are different for each hotel.

We recommend that our members use the hotel’s

secure online booking systems when reserving

rooms. If the hotel of your choice does not provide

OSCE, Alm.del - 2015-16 - Bilag 6: Invitation til vintermødet i Wien, Østrig den 25.-26. februar 2016

identity checks when entering the Hofburg.

Loss of

identity badges should be reported immediately to

the Registration Desk.

A limited amount of printed material will be

available on the tables outside of the meeting

rooms in the Hofburg.

EETING

OOMS AND

EATING

The OSCE in Vienna will provide the OSCE PA with

its two largest meeting rooms, Neuer Saal and Rat

Saal in the Congress Centre Hofburg.

Special efforts have been made to re-arrange these

rooms to accommodate as many people as possible,

especially during the joint sessions of the three

General Committees.

Each Delegation will be provided a certain number

of seats at its assigned table with additional seats

available behind those chairs.

The Delegations’ assigned seating will be indicated

by signs with the name of each country.

Because of limited seating we rely on the

understanding and co-operation of each Delegation

in order to ensure everyone a seat.

At the Standing Committee meeting, due to the

limited number of space, Rule 35 §1 of the Rules of

Procedure will be followed: “There shall be a

Standing Committee consisting of the President of

the Assembly, the Vice-Presidents, the Treasurer,

the Officers of the General Committees and the

Heads of National Delegations.”

Therefore, only

members of the Standing Committee will be allotted

seats at tables.

Appropriate seating arrangements will also be

prepared for separate meetings of the three

General Committees where space should not be a

problem.

RANSPORTATION

Coach transport between the hotels Marriott and

Intercontinental and the Congress Center Hofburg

will be provided on 25 and 26 February before and

after the daily meetings. Transportation will also be

provided for the Closing Joint Session on 26

February.

Since no bus can park close enough to the Hotels

Astoria and Europa, no transportation will be

provided between these hotels and the Hofburg

before and after the meetings.

There will be no shuttle buses during the meetings

or at lunchtime.

The coach schedule will be sent in due course and

available at the Registration Desk.

On Thursday, 25 February transportation from the

Hofburg to the reception venue and afterwards to

hotels Marriott and Intercontinental and close to

Hotels Europa and Astoria will be provided.

Participants are responsible for

transport to and from the airport.

their

own

ANGUAGES

Simultaneous interpretation into all six OSCE

languages (English, French, German, Italian, Russian,

and Spanish) will be provided.

No written translation service will be available.

OCUMENTS

Documents related to the Session, including the

Standing Committee meeting, will be sent

electronically. Documents related to the Session will

be also available for download on the website of

the OSCEPA:

www.oscepa.org

prior to the meeting.

Specific documents for the Standing Committee will

be distributed to the Heads of Delegations and

Secretaries of Delegations at the Registration Desk.

ATERING

There are no restaurant facilities in the Congress

Center Hofburg. However, there are numerous

restaurants and cafeterias around the Hofburg.

CCOMPANYING PERSONS

No official programme for the accompanying

persons is foreseen.

For any further questions, please contact the International Secretariat:

Conference Co-ordinator, Ms. Odile Lelarge ([email protected], Tel: +45 33 37 80 34)

or Deputy Secretary General, Mr. Gustavo Pallares.

OSCE, Alm.del - 2015-16 - Bilag 6: Invitation til vintermødet i Wien, Østrig den 25.-26. februar 2016

OSCE PA WINTER MEETINGS 2016

MAP OF HOTELS AND MEETING PLACE

OSCEPA

Hofburg

Europa

Astoria

Marriott

Intercontinental

OTELS

Vienna Marriott Hotel:

Parkring 12a, 1010 Vienna

Tel.: +43 1 515 18 53

Austria Trend Hotel Europa:

Neuer Markt 3, 1010 Vienna

Tel.: +43 1 515 94

Austria Trend Hotel Astoria:

Kärtnerstrasse 32-34, A-1010 Vienna

Tel.: + 43 (1) 515 77

Hotel Intercontinental :

Johannesgasse 28, A-1037 Vienna

Tel.: +43 (0) 1711220

ONGRESS

ENTER

OFBURG

Heldenplatz, A-1014 Vienna

SCE

IAISON

FFICE

Neustiftgasse 3/8

Tel.:+43 1 523 30 02