BEU, Alm.del - 2015-16 - Bilag 154: Invitation ti lILO's Arbejdskonference, d. 30. maj - 11. juni 2016 i Genève, fra beskæftigelsesministeren

Beskæftigelsesudvalget 2015-16
BEU Alm.del Bilag 154
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105th Session of the

International Labour Conference

Advance information

Building a future with decent work

Palais des Nations and ILO headquarters

Geneva, 30 May to 11 June 2016

BEU, Alm.del - 2015-16 - Bilag 154: Invitation ti lILO's Arbejdskonference, d. 30. maj - 11. juni 2016 i Genève, fra beskæftigelsesministeren BEU, Alm.del - 2015-16 - Bilag 154: Invitation ti lILO's Arbejdskonference, d. 30. maj - 11. juni 2016 i Genève, fra beskæftigelsesministeren

Contents

Page

Contents ............................................................................................................................................

Introduction to the Conference ........................................................................................................

Advance information on the Conference programme ......................................................................

Agenda of the 105th Session of the International Labour Conference............................................

Overview of the agenda of the Conference ......................................................................................

Plenary...............................................................................................................................................

Committees .......................................................................................................................................

Participation ......................................................................................................................................

Health and safety ..............................................................................................................................

Speaking in plenary ...........................................................................................................................

Advance registration in committees .................................................................................................

Practical arrangements .....................................................................................................................

Rules of procedure of the Conference ..............................................................................................

Contact details...................................................................................................................................

iii

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iii

Introduction to the Conference

The International Labour Conference is the ILO’s highest decision-making body. It

meets annually in June, bringing together the tripartite delegations from the Organization’s

186 member States. The Conference is composed of a plenary and of technical committees.

The plenary sits in the Assembly Hall of the

Palais des Nations.

The Conference opens and

closes in plenary sitting. During intermediate plenary sittings all delegates may participate

in the discussion of the Reports of the Chairperson of the Governing Body and of the

Director-General. The plenary also performs administrative and formal tasks for the

Conference and may hold sittings to receive distinguished guests, including Heads of State

or Government.

The Conference usually establishes committees to deal with the technical items on its

agenda, of which details are given below. These committees thus meet concurrently, and

work throughout the Conference before finalizing their reports, conclusions or any

instruments they may have drafted, which are then returned to the plenary for adoption.

During the 324th Session (June 2015) of the Governing Body, the trial of a two-week

session of the Conference was welcomed as a successful experience to be further refined

and pursued. This success was acknowledged to be the result of the joint efforts and

commitment of both constituents and the Office. Certain decisions which may affect the

105th Session of the Conference, or confirm information given here, will be taken at the

326th Session of the Governing Body, to be held from 10 to 24 March 2016, at which time

the Office will present the Governing Body with a detailed plan of work for this year’s

Conference. This document therefore includes general and advance information on the

Conference that is correct at the time of web publication.

A Conference guide containing

further and updated details, clearly noting any changes in scheduling, will be published

after the March Governing Body session.

Advance information on the Conference programme

In order to allow the technical committees to begin their substantive work on the first

day of the Conference, at the request of the social partners provision has been made for

the holding of preparatory group meetings on

Sunday 29 May

and in the

morning of

Monday 30 May,

prior to the opening sitting. In addition to the meetings of the full

Government, Employers’ and Workers’ groups, where the groups elect their Officers, make

proposals relating to the composition of the different committees, and become acquainted

with Conference procedure, provision will also be made for planning meetings for the

groups in each of the technical committees, to be held as deemed appropriate by each

group.

The members of tripartite national delegations should therefore arrive in Geneva

in sufficient time to be able to take part in these meetings.

A detailed programme of work for the 105th Session of the Conference will be

endorsed by the Governing Body of the ILO at its 326th Session, which is to be held from

10–24 March 2016. Information on the full programme will therefore only be available

after that session, when it will be rapidly web-posted.

At the time of web publication, the official dates of the 2016 Conference are from

30 May to 11 June 2016, with the opening sitting taking place in the morning of Monday,

30 May. The committees will begin their work soon after the opening sitting, and will

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continue to sit through to the middle of the second week of the event. The plenary

discussion of the report of the Director-General will begin on Wednesday, 1 June.

The World of Work Summit is scheduled to take place in plenary on Thursday, 9 June.

Further information on the Summit will be posted on the Conference website as it becomes

available. The website will be updated regularly.

Agenda of the 105th Session of the

International Labour Conference

Standing items

II.

III.

Reports of the Chairperson of the Governing Body and of the Director-General

Programme and budget and other questions

Information and reports on the application of Conventions and Recommendations

Items placed on the agenda by the Conference or the Governing Body

IV. Decent work in global supply chains –

general discussion

Decent work for peace, security and disaster resilience: Revision of the Employment

(Transition from War to Peace) Recommendation, 1944 (No. 71) –

Standard setting,

first discussion under the double discussion procedure

VI. Evaluation of the impact of the ILO Declaration on Social Justice for a Fair

Globalization, 2008

VII. Maritime matters:

■

Approval of amendments to the Code of the Maritime Labour Convention, 2006

Adoption of amendments to the annexes of the Seafarers’ Identity Documents

Convention (Revised), 2003 (No. 185)

Under the double discussion procedure, the Conference may adopt an international labour

standard over two sessions (i.e. over two years).

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Overview of the agenda of the Conference

Plenary

Reports of the Chairperson of the Governing Body

and the Director-General

The Director-General of the International Labour Office will present his Report to the

Conference during the opening sitting. It will be accompanied by an

Appendix on the

situation of workers of the occupied Arab territories.

The Chairperson of the Governing

Body will submit a report to the Conference on the work carried out by the Governing Body

from June 2015 to June 2016.

Committees

II.

Programme and budget and other questions

(ILC Standing Orders, article 7bis and section H, article 55(3))

Under agenda item II, the Conference will be called on to consider and adopt the

financial statements for the year ended 31 December 2015 and to consider such other

financial and administrative matters as the Governing Body may decide to bring to its

attention.

III.

Information and reports on the application

of Conventions and Recommendations

(ILC Standing Orders, article 7 and section H)

The Committee on the Application of Conventions and Recommendations is set up to

deal with this item. It submits a report on its work to the Conference.

The Committee on the Application of Conventions and Recommendations will

consider information and reports supplied by governments under articles 19, 22 and 35 of

the Constitution on the effect given to Conventions and Recommendations, together with

the

Report of the Committee of Experts on the Application of Conventions and

Recommendations.

This report consists of two volumes, both submitted to the Conference.

A first volume (ILC.105/III/1A) includes, in particular, the observations on the application

of ratified Conventions. The second volume (ILC.105/III/1B) contains the General Survey of

reports under articles 19 and 22 of the Constitution. The General Survey submitted to this

session will deal with the following Conventions and Recommendations: the Migration for

Employment Convention (Revised), 1949 (No. 97), and its corresponding Recommendation,

1949 (No. 86), and the Migrant Workers (Supplementary Provisions) Convention, 1975 (No.

143), and its corresponding Recommendation, 1975 (No. 151).

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IV.

Decent work in global supply chains–

general discussion

At its 319th Session (October 2013), the Governing Body placed an item for general

discussion on “decent work in global supply chains” on the agenda of the present session

of the International Labour Conference.

The general discussion offers a unique opportunity for ILO constituents to gain a

better understanding of how engagement in global supply chains (GSCs) can contribute to

sustainable development, inclusive economic growth, employment and decent work for all.

While the benefits of GSCs for economic growth have been discussed widely (e.g. at OECD,

WTO, UNCTAD), much less attention has been paid to their implications for employment

and working conditions. Furthermore, no other international organization has explored

both the scale and quality of jobs within GSCs. The ILO’s general discussion on decent work

in GSCs therefore has an important contribution to make to the global debate.

The report prepared by the Office as a basis for the general discussion (ILC.105/IV)

contains up-to-date information on trends in GSCs, including production, trade and

investment trends. It assesses the opportunities and challenges for economic and social

upgrading, defined respectively as the process through which actors move to higher value

activities in GSCs and attain decent work. It also examines the evolution of public, private

and other forms of governance in GSCs. The report will be posted on the Conference

website in April 2016.

While opportunities for integrated economic and social upgrading clearly exist within

GSCs, the report shows that this relationship is neither automatic nor inevitable. For this

reason, there is a key role for policies, institutions and action by public, private and societal

actors in making certain that economic upgrading does lead to decent work outcomes.

While evaluations of these various governance mechanisms show that some produce very

valuable results, wider interaction and cooperation between the ILO’s tripartite

constituents is required if governance gaps at the national, regional and international levels

are to be bridged.

Further details will be given on the Committee’s dedicated web page.

Decent work for peace, security and disaster resilience:

Revision of the Employment (Transition from War to Peace)

Recommendation, 1944 (No. 71) –

Standard setting, double discussion

At its 320th Session (March 2014) the Governing Body decided to place this item on

the agenda of the present session of the International Labour Conference under the double

discussion procedure.

This standard-setting item upholds the ILO’s constitutional principles of social justice

and peace, principles that are deeply rooted in the reconstruction and peace-building

efforts made following the First and Second World War. Recommendation No. 71 was

adopted at the end of World War II, to provide guidance on employment promotion efforts

in the transition from war to peace. It is still today the only normative instrument in the

United Nations and international system for responding to crises through employment and

job creation.

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The recurring and changing nature of conflicts and disasters, and their wide-ranging

impact on development and stability and on the pursuit of decent work goals in many

regions, make the need for a more comprehensive and updated normative basis for crisis

response urgent. New and timely responses are required, with strengthened partnerships

and emphasis on prevention and resilience as well as on recovery. International attention

to these issues intensified in 2015 due to the global refugee crisis, where large numbers of

people were driven from their homes by conflict to seek safety and labour market

integration in neighbouring and other countries. Moreover, the ILO’s mandate, approach

and expertise in crisis response have evolved and expanded over the years and now include

the promotion of durable solutions for communities and countries affected by armed

conflicts and/or disasters. The Organization can thus be called on to promote employment,

reinforce State-institutions, foster social protection, social dialogue and respect for

fundamental rights.

The Office has prepared two reports for this first discussion. The law and practice

report,

Employment and decent work for peace and resilience

(ILC.105/V/1), made

available to all member States in April 2015, provides an overview of the notion of crisis

and its evolution beyond international warfare to include non-international armed conflicts

and other situations of widespread violence as well as natural and man-made disasters.

The report examines the development of crisis responses in different country and regional

contexts as well as the ILO’s response to crisis and disaster. It describes the architecture of

the international crisis response system, and analyses the ILO’s role within this system and

its engagement to influence the design and implementation of recovery and reconstruction

programmes in line with decent work concerns. Finally, the report examines the measures

that could be included in a revised standard to support member States in promoting peace,

preventing crises, enabling recovery and building resilience.

The second report on

Employment and decent work for peace and resilience

(ILC.105/V/2) was recently despatched to member States. It is based on the replies received

to the questionnaire drawn up under article 39 of the Standing Orders of the Conference,

and contained in the first report, to seek constituents’ views in preparing a draft

Recommendation. It summarizes and comments on the replies received to the

questionnaire. It also contains a set of proposed draft conclusions, prepared on the basis

of these replies, which in turn are intended to serve as a basis for discussion by the

105th Session of the Conference.

VI.

Evaluation of the impact of the ILO Declaration on Social Justice

for a Fair Globalization, 2008

At its 320th Session (March 2014), the Governing Body decided to place the evaluation

of the impact of the ILO Declaration on Social Justice for a Fair Globalization on the agenda

of the 105th Session (2016) of the Conference. The Conference is expected to review the

impact of the Declaration, in particular the extent to which it has contributed to promoting,

among Members, the aims and purposes of the Organization through the integrated

pursuit of the four strategic objectives: employment, social protection, social dialogue, and

fundamental principles and rights at work, by placing employment and decent work at the

centre of their social and economic policy.

The Governing Body decided at its 325th Session to recommend that the Conference

appoint a Committee of the Whole for broader participation and interactive discussion. The

Conference evaluation is to inform activities related to the ILO’s centenary, the ILO’s

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follow-up to the 2030 Agenda for Sustainable Development and the Organization’s

Strategic Policy Framework 2018-21.

VII.

Maritime Matters

■

Approval of amendments to the Code of the Maritime Labour Convention, 2006

Adoption of amendments to the annexes of the Seafarers’ Identity Documents

Convention (Revised), 2003 (No. 185)

The Maritime Labour Convention, 2006 (MLC, 2006) entered into force on 20 August

2013. At its 322nd Session (November 2014), the Governing Body decided to convene the

second meeting of the Special Tripartite Committee (STC) established under Article XIII of

the MLC, 2006. This meeting was held in Geneva from 8 to 10 February 2016. The STC fulfils

several roles under the MLC, 2006, including a central role under Article XV in the simplified

process for the amendment of the Code of the Convention.

In June 2015 the Director-General received two sets of proposals for amendments to

the Code of the MLC, 2006 submitted, respectively, by the groups of Shipowner and

Seafarer representatives appointed to the STC. The proposal presented by the Shipowners

related to Regulation 5.1 of the MLC, 2006 and sought to bring the procedure for the

renewal of the maritime labour certificate in line with those adopted under International

Maritime Organization (IMO) Conventions. The first proposal submitted by the Seafarers

related to Regulation 2.2. – Wages – and aimed to ensure the payment of wages during the

period for which a seafarer is held captive by pirates. The second proposal presented by

the Seafarers related to Regulation 4.3 – Health and safety protection and accident

prevention – and was intended to address better the problems of harassment and bullying

on board ships.

In accordance with Article XIII of the MLC, 2006 the Director-General communicated

the proposals for amendments to all Members, with an invitation to submit comments or

suggestions on them by 23 January 2016. The STC considered the proposals for

amendments in February 2016. Two sets of amendments were adopted to the Code

relating to Regulations 4.3 and 5.1 of the MLC, 2006, while a working group was established

to examine further the question of the protection of seafarers’ wages in the event of

captivity resulting from piracy and to make recommendations accordingly. The

amendments, which were adopted by a vote in favour of the required majority of at least

two-thirds, must be submitted for approval by the next session of the International Labour

Conference. The Governing Body, at its 325th Session (November 2015), decided

provisionally to place an item on the approval of the proposed amendments to the Code of

the MLC, 2006, on the agenda of the 105th Session (June 2016) of the Conference, subject

to the submission of any amendments adopted by the Special Tripartite Committee in

February 2016. As the Conference decision is limited to approving the amendments or

referring them back to the Special Tripartite Committee, no provision has been made for

setting up a separate Conference Committee. If a debate is needed prior to the vote in

plenary, the Conference might decide that it should take place in the Selection Committee.

At its 323rd Session (March 2015), the Governing Body also decided to constitute an

Ad Hoc Tripartite Maritime Committee to meet in 2016 to make proposals for appropriate

amendments to the Annexes to Convention No. 185 with a view to their submission for

adoption by the Conference, in accordance with Article 8(1) of Convention No. 185. The Ad

Hoc Tripartite Maritime Committee met in February 2016, immediately after the second

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meeting of the STC. In March 2015, the Governing Body decided to place on the agenda of

the Conference at its 105th Session (2016) an item entitled “Amendment of the annexes to

the Seafarers’ Identity Documents Convention (Revised), 2003 (No. 185)”, while in

November 2015, the Governing Body decided to merge the two maritime items into one

agenda item on maritime matters, to be dealt with in a similar manner. No provision has

therefore been made for setting up a separate Conference Committee. It is recalled that

these amendments have been thoroughly discussed at two separate meetings: the meeting

of the Ad Hoc Tripartite Maritime Committee held in February 2016 and the Tripartite

Meeting of Experts convened on the same issue in February 2015.

Selection Committee

(ILC Standing Orders, article 4 and section H, article 55(2))

The Selection Committee is composed of 28 members appointed by the Government

group, 14 members appointed by the Employers’ group, and 14 by the Workers’ group. Its

responsibilities include arranging the programme of the Conference, fixing the time and

agenda of its plenary sittings and acting on its behalf on any other routine question. Since

the 1996 reforms to the Conference, most of these tasks have been delegated to the

Officers of the Committee. The Selection Committee may be called on at any time to

consider specific issues.

Credentials Committee

(ILC Standing Orders, article 5 and section B)

The Credentials Committee is composed of one Government, one Employers’ and one

Workers’ delegate, appointed by the Conference. It meets in closed sittings.

Its responsibilities include:

■

examining the credentials, as well as any objection relating to the credentials, of

delegates and their advisers, or relating to the failure to deposit credentials of an

Employers’ or Workers’ delegate (ILC Standing Orders, articles 5(2) and 26bis);

considering complaints of non-observance of article 13(2)(a), of the Constitution

(payment of expenses of tripartite delegations) or concerning delegates or advisers

prevented from attending the Conference (ILC Standing Orders, articles 5(2) and 26ter);

monitoring of any situation with regard to the observance of the provisions of article 3

or article 13(2)(a) of the Constitution, about which the Conference has requested a

report (ILC Standing Orders, articles 5(2) and 26quater); and

determining the quorum required for the validity of votes taken by the Conference

(ILC Standing Orders, article 20(1)(2)).

■

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Participation

Composition of delegations

Member States’ delegations to the International Labour Conference are composed of

four

delegates:

two

Government delegates,

one

delegate representing the Employers and

one

delegate representing the Workers (Constitution, article 3(1)).

Each delegate may be accompanied by advisers, who shall not exceed two for each

technical item on the Conference agenda (Constitution, article 3(2)).

At the 105th Session,

there are presently five such items on the agenda, items III, IV, V, VI and VII, therefore,

each Government, Employers’ and Workers’ delegate to the 105th Session of the

International Labour Conference may be accompanied by up to ten advisers.

In order to

allow for a full and equal participation of Government, Employer and Worker

representatives, in line with the principles of tripartism, the number of advisers

accompanying each of the delegates should be balanced.

Travel and living expenses of

delegates and their advisers are to be borne by their respective States

(Constitution,

article 13(2)(a)).

Under the Constitution, member States shall ensure that their delegations are fully

tripartite and that they remain so throughout the duration of the Conference, in particular

for the purpose of voting, which takes place on the last days of the session. Delegates must

be able to act in full independence of one another. The non-government delegates must

be chosen in agreement with the most representative organizations of employers and

workers, respectively, in their respective countries, if such organizations exist

(Constitution, article 3(5)).

Gender parity

Governments and employers’ and workers’ organizations are asked to bear in mind

the resolutions addressing the participation of women in ILO meetings, adopted by the

International Labour Conference at its 60th (1975), 67th (1981), 78th (1991) and 98th

(2009) Sessions and indeed the ECOSOC resolution of 1990, which recommended targets

for increasing the proportion of women in leadership positions to 30 per cent by 1995 and

50 per cent by 2000. In the light of these resolutions and the targets they establish, the

proportion of women among delegates and advisers remains low, and the Governing Body

of the ILO accordingly discussed this issue at its 316th Session (November 2012). It decided,

among other measures, to request the Director-General to send letters after every

Conference to Members which had not reached a 30 per cent level of participation of

women in International Labour Conference delegations, and to report periodically to the

Governing Body on any obstacles encountered, as well as any measures taken to achieve

gender parity, which the United Nations has defined as 45 to 55 per cent participation by

women.

In June 2015, the proportion of women in delegations was 30.2 per cent which, while

an improvement, still lags considerably behind the targets set out above. Moreover, the

distribution between the three groups was uneven, with a significantly lower proportion of

women accredited to Employer and Worker delegations than to Government delegations.

Letters were despatched to the member States that failed to reach a 30 per cent level of

participation by women in their delegations.

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Governments and employers’ and workers’ organizations are therefore strongly urged

to include a higher percentage of women in their delegations to the Conference, with a

view to achieving gender parity in delegations.

Credentials

Credentials of delegates and their advisers must be deposited with the International

Labour Office

at least 15 days

before the date fixed for the opening sitting, in line with

article 26(1) of the Standing Orders of the Conference. However, for the 105th Session of

the Conference the deadline for submission of credentials has been set at

21 days

before

the opening of the Conference (i.e.,

Monday, 9 May 2016).

This takes into account that

this year’s Conference will again take place, on a trial basis, in a shortened two-week

format, with the usual large number of participants whose credentials and visa requests

require processing, respectively, by the Office and the Swiss authorities.

Online accreditation is available at

www.ilo.org/credentials.

Access codes will be

sent to permanent missions of member States in Geneva in early 2016. The codes allow

accreditation to be completed online and submitted through the Organization’s website.

The electronic submission is validated by sending a copy of the form signed by the

authorized representative of the government to the International Labour Office. The use

of online accreditation is strongly encouraged as it speeds up the processing of credentials

and reduces the risk of clerical errors in their transcription. If circumstances do not permit

online accreditation, a form for the credentials of national delegations will be provided on

request ([email protected]).

An Explanatory note for national delegations on the deposit of credentials is available

on the website (www.ilo.org/ilc/credentials), giving details of the various categories of

participants at the Conference, and the roles that they play.

Representation of non-metropolitan territories

Under article 3(3) of the Constitution:

Each Member which is responsible for the international relations of non-metropolitan

territories may appoint as additional advisers to each of its delegates:

(a)

(b)

persons nominated by it as representatives of any such territory in regard to matters

within the self-governing powers of that territory; and

persons nominated by it to advise its delegates in regard to matters concerning non-self-

governing territories.

Alternatively, in accordance with a Governing Body decision of 1954, in line with the

constitutional, political, economic and social development of any non-metropolitan

territory for which a member State is responsible, the non-metropolitan territory in

question may be invited, through the member State concerned, to participate by means of

a tripartite observer delegation in sessions of the Conference, with the rights and status

accorded to observers under the Standing Orders of the Conference.

Such requests for invitations of non-metropolitan territories must reach the Office in

time to be submitted to the Governing Body for approval at the 326th Session (March

2016).

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Representation of international non-governmental organizations

For full information on participation at the International Labour Conference by

international non-governmental organizations, please visit the ILO web page on engaging

civil society at:

www.ilo.org/pardev/information-resources/newsletter/WCMS_173434/

lang--en/index.htm.

Health and safety

The International Labour Office actively seeks to safeguard participants’ health and

safety during the Conference. Conference participants are requested to report to the

secretariat any situation they believe to be a health or safety hazard. For all emergencies,

on both the Palais des Nations and ILO sites, the emergency telephone number from a

landline is 112. During the Conference, medical advice and assistance is available from the

ILO Health Service Unit and, in addition, full specialist medical services are available in the

City of Geneva. The ILO does not provide participants with insurance cover for accident or

illness while journeying to or from Geneva or during the period of the Conference.

It is

therefore essential that all participants ensure that they have adequate insurance

coverage in respect of illness and accident before travelling to Geneva.

Speaking in plenary

Delegates are reminded that, in order to have the right to speak in plenary, they must

be accredited either as regular delegates or as “advisers and substitute delegates”, acting

on behalf of regular delegates. Delegates accredited as “advisers” are normally not entitled

to speak in the plenary. Please refer to the Explanatory note on credentials for national

delegations.

Delegates wishing to speak in plenary are encouraged to register in advance, as from

Friday, 15 April 2016,

by email, fax or telephone (see section – Contact details). They may

also do so during the Conference, as early as possible, at the registration of speakers office.

The list of speakers closes on

Wednesday, 1 June, at 6 p.m.,

subject to the decision of the

Selection Committee. Please note that this concerns registration only for those wishing to

take the floor in plenary in the discussion of the Reports of the Chairperson of the

Governing Body and of the Director-General.

Advance registration in committees

The membership of the technical committees set up to deal with agenda items III, IV,

V and VI

is determined by the groups, subject to approval by the Conference of the initial

At its 325th Session (November 2015) the Governing Body recommended that the 105th Session

(2016) of the International Labour Conference should appoint a committee of the whole to deal with

item VI on its agenda: Evaluation of the impact of the ILO Declaration on Social Justice for a Fair

Globalization, 2008.

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composition of these committees.

Delegates wishing to be a member of a committee

must therefore register with their respective group.

This year again, in order to facilitate the work of the Conference and group

secretariats, delegates who intend to participate in committees are asked to complete

registration forms in advance and send them to the International Labour Office. The

registration forms will be made available for download on the ILO website before the

Conference.

The completed forms should be sent to the following ILO contacts (details at the end

of this document):

Governments:

Employers:

Workers:

Official Relations and Meetings Branch (RELOFF)

Bureau for Employers’ Activities (ACT/EMP)

Bureau for Workers’ Activities (ACTRAV)

Please note that committee membership will be effective only once:

■

the Office has received official credentials from the government accrediting the

person concerned as regular delegate, adviser, or person designated in accordance

with article 2(3)(i) of the Standing Orders of the Conference; and

the registration request is endorsed by the group concerned and the initial committee

composition approved by the Conference.

■

Practical arrangements

Delegates with disabilities

The Conference premises are generally accessible to persons with disabilities. For

further information please contact the Meetings Management Unit (email:

MEETINGS-

[email protected];

telephone: +41 22 799 6767).

Accommodation for delegations in Geneva

June is a busy month in Geneva so delegations are encouraged to make reservations

well in advance. The International Labour Office does not have a hotel reservation service,

therefore delegations to the Conference should request their permanent diplomatic

missions in Geneva, or where applicable, in Bern, to make the necessary reservations with

hotels in the Geneva area. Reservations may also be made through the:

It is not envisaged that a committee will be established for item VII on the agenda: Maritime

matters. The two issues dealt with under this item will be submitted directly to the Conference for

discussion and approval or adoption by vote.

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Delegates Welcome Service

Centre d’Accueil – Genève Internationale (CAGI)

La Pastorale – 106, route de Ferney

CH-1202 Genève

Telephone: +41 22 546 23 00

Email:

[email protected]

Website:

www.cagi.ch

Office du tourisme de Genève

18, rue du Mont Blanc

Case postale 1602

CH-1211 Genève 1

Telephone: +41 22 909 70 00

Fax: +41 22 909 70 11

Website:

www.geneve-tourisme.ch/en/home/

Entry visas for Switzerland (and France)

Nationals of many ILO member States require visas to enter and remain in Switzerland

for the period of the Conference. Please note that Switzerland applies the

European

Schengen regulations

concerning the issuance of visas.

Entry visas for Switzerland

are issued primarily by Swiss diplomatic representations

abroad. Delegates to the Conference who require an entry visa should submit a request,

well in advance, to the Swiss embassy or consulate in their country of residence. However,

certain countries do not have a Swiss consulate/embassy, in which case the visa request

might have to be made in another country where the competent representation is located.

Switzerland has signed agreements with certain countries where it is not represented by a

diplomatic or consular entity. Under certain conditions these agreements allow for the

issuing of visas by a Schengen State in a country where Switzerland is not represented.

Additional information may be found at the following

www.bfm.admin.ch//content/bfm/en/home/themen/einreise.html.

web

address:

The Schengen visa issued will be valid for entering the territory of all States belonging

to the Schengen area. Likewise, persons already holding Schengen visas issued by other

Schengen States will be permitted to enter Switzerland.

The governments of member States are solely responsible for ensuring that all

delegates included in their delegation’s official credentials obtain necessary entry visas for

Switzerland.

Please keep the following in mind:

■

The time for processing visa requests

may vary from case to case. Governments are

strongly encouraged to communicate their credentials to the Office as early as

possible so that the necessary steps for visa application can be taken well in advance

(but

at the earliest three months before the departure date),

and the visa can be

issued in a timely manner.

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■

On 11 October 2011 the Schengen member States introduced the Visa Information

System (VIS) which is used to store biometric data (ten fingerprints and facial image)

of the Schengen visa applicant. All Swiss embassies and consulates are gradually being

connected to the VIS system. The visa applicant must therefore make an appointment

with the Swiss embassy/consulate in his/her country of residence and present

him/herself in person to submit and register the biometric data. This data remains

valid in the VIS system for a period of five years. A document in several languages

explaining the implementation of the VIS system, registration of biometric data and

the rollout timetable for Swiss embassies/consulates connected to the VIS system is

available at the following web address:

www.bfm.admin.ch//content/bfm/

en/home/themen/einreise/einfuehrung_vis.html.

The following documents must be submitted by each member of the delegation:

–

■

a travel document, the validity of which exceeds that of the stay, and covers the

period necessary for the return journey;

a visa application form, together with two photos;

supporting documents concerning the purpose of the journey, for example, a

note verbale

from the Government duly initialled together with an authorization

to undertake the mission, a copy of credentials, an invitation to the Conference,

etc.

any other document that the representation considers necessary.

–

■

Except for holders of diplomatic or service passports, the Swiss authorities may

require that member States provide proof of adequate travel insurance.

Office intervention

The International Labour Office can only intervene with Swiss authorities if

a visa

request is not granted

by them. Such interventions can be made only on behalf of the

following categories of participants: delegates, advisers, and persons designated in

accordance with article 2(3)(i) of the Standing Orders of the Conference. For all other

participants (“other persons attending the Conference” and “support staff for

delegations”), member States should contact the Swiss representation in their country

directly and arrange their visas without any ILO involvement. Please note that for the Office

to intervene with Swiss diplomatic representations on behalf of the categories of

participants listed above, their credentials must have been received in Geneva

by Monday,

9 May 2016.

The following conditions must be met:

■

the first and last names of the person concerned must be included in the official

credentials of the delegation within one of the above categories of participants, as

submitted to the International Labour Office by the Government;

the visa application must have already been processed by a Swiss diplomatic

representation.

■

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Meeting room reservations

Participants wishing to reserve rooms for the purpose of bilateral, multilateral or

group meetings on matters related to ILC business may do so in advance by email, as of, to

the following address:

[email protected].

Rules of procedure of the Conference

The rules of procedure of the Conference are contained in the Constitution of the

International Labour Organisation and in the Standing Orders of the Conference.

These texts can be consulted on the ILO website:

www.ilo.org/ilc.

They may also be

obtained in Geneva at the document distribution service.

The submission of draft resolutions on items which are not included on the

Conference agenda will be addressed at the 105th Session of the Conference in accordance

with articles 15 and 17 of the Standing Orders of the Conference, unless the Conference

determines otherwise in conformity with article 76.

Contact details

ILO website:

www.ilo.org/ilc

International Labour Office, Route des Morillons 4, CH-1211 Geneva 22, Switzerland

Contact

Official Meetings, Documentation

and Relations Department

Credentials

By post to:

Office of the Legal Adviser

ILO

CH-1211 Geneva 22

Registration of speakers

Meeting room reservations

Documentation

+41 22 799 8040

Telephone

+41 22 799 7732

+41 22 799 6569

[email protected]

Fax

+41 22 799 8944

+41 22 799 8470

+41 22 799 7476

+41 22 799 6502

[email protected]

+41 22 799 8944

+41 22 799 6361

For registration in committees (see section on page 10):

Governments

Employers

Workers

[email protected]

Fax

+41 22 799 8944

+41 22 799 8948

+41 22 799 6570

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