OSCEs Parlamentariske Forsamling 2014-15 (2. samling)
OSCE Alm.del Bilag 4
Offentligt
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AUTUMN MEETING
OF THE OSCE PARLIAMENTARY
ASSEMBLY
GENERAL INFORMATION
Ulaanbaatar, Mongolia
15 – 18 September 2015
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 OSCE, Alm.del - 2014-15 (2. samling) - Bilag 4: Invitation til efterårsmøde i Mongoliet 14-19 september 2015
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VENUE OF THE MEETINGS
All meetings will take place at:
Shangri-La Ballroom, Shangri-La Hotel
19 Olympic Street, Sukhbaatar District-1,
Ulaanbaatar 14241,Mongolia,
Tel: +976 7702 9999 Fax: +976 7702 7799
DRAFT PROGRAMME*
Tuesday, 15 September 2015
Arrival of participants - Accommodation – Registration
Official Opening Reception (evening)
Wednesday, 16 September 2015
Thursday, 17 September 2015
Opening of the OSCE PA 2015 Autumn Meeting and
Parliamentary Conference (all day)
Meeting of the Standing Committee (morning)
Parliamentary Conference (continuation; afternoon)
Friday, 18 September 2015
Saturday, 19 September 2015
Cultural programme
Departure of participants
* Please note that this preliminary draft is subject to changes. A detailed programme will be distributed
to all participants in due course.
CONTACTS
STATE GREAT HURAL(PARLIAMENT) OF MONGOLIA
ULAANBAATAR AUTUMN MEETINGS SECRETARIAT
Ms. Narantungalag Tserendorj,
Head of the Foreign Relations Department, Secretariat of the State
Gteat Hural (Parliament) of Mongolia,
Tel.: +976 51 26 21 50; fax: +976 11 32 28 66; E-mail:
[email protected]
Ms. Solongo Batsaikhan,
Secretary of the Mongolian Delegation to the OSCE PA
Tel.: +976 51 26 26 36; fax: +976 11 32 28 66; E-mail:
[email protected]
Mr. Lkhamsuren Gongorjav,
Senior officer at the Foreign Relations Department
Tel.: +976 51 26 28 66; fax: +976 11 32 28 66; E-mail:
[email protected]
OSCE PA INTERNATIONAL SECRETARIAT
Ms. Odile Lelarge,
Conference Co-ordinator
OSCE Parliamentary Assembly
Tel: +45 33 37 80 34; Fax: +45 33 37 80 30; E-mail:
[email protected]
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HOTEL ACCOMMODATION
Block bookings at preferential rates for participants have been made at the following hotels:
Shangri-
La; Blue Sky; Best Western Premier Tuushin; and Ulaanbaatar Hotel.
For booking information,
see the Hotel Reservation Forms (Appendix A1 to A5) and for more details about the hotels’ amenities,
please consult the websites of the hotels.
Shangri-La Hotel
19 Olympic street
Ulaanbaatar 14241, Mongolia
Tel: +976 7702 99 99
Fax: +976 7702 77 99
Web site:
www.shangri-la.com/ulaanbaatar/shangrila/
Blue Sky Hotel
Peace avenue 17
14240 Ulaanbaatar, Mongolia
Tel: +976 7010 0505
Fax: +976 70100404
Web site:
www.hotelbluesky.mn
Ulaanbaatar Hotel
Chinggis Khaan square 14,
Ulaanbaatar 210645, Mongolia
Tel : +976 11 320620
Fax : +976 11 4666
Web site:
www.ubhotel.mn
Best Western Premier Tuushin Hotel
Premier Minister Amar’s street 15
Ulaanbaatar 14200, Mongolia
Tel: +976 11 32 31 62
Fax: +976 11 32 59 03
Web site: www.bestwesternmongolia.mn
All reservations should be made using the appropriate Hotel Reservation Form (Appendix A) which
should be filled in and sent by fax or e-mail directly to the hotels
and to Ms. Solongo Batsaikhan no
later than 17 August 2015,
after which time it will not be possible to guarantee neither room availability,
nor rates.
Ms. Solongo Batsaikhan
Advisor at the Foreign Relations Department
Secretariat of the State Great Hural,
Secretary of the Mongolian Delegation to the OSCE PA
Tel : +976 51 26 26 36; Fax : +976 11 32 28 66; E-mail :
[email protected]
Bookings received after the deadline will be subject to availability.
A copy should be also forwarded to
the International Secretariat of the OSCE PA in Copenhagen to
the attention of
Ms. Odile Lelarge,
Conference Co-ordinator, by email at
[email protected]
or fax: +45
33 37 80 30.
Secretaries of Delegations who wish to reserve rooms by making a block booking should fill out a form
for each individual attending.
As the number of rooms in the hotels is limited, the reservation requests will be treated on a first-
come, first-serve basis.
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All payments for accommodation and personal costs should be made directly to the hotels
upon check-out. Credit card details are required to secure bookings.
Participants are asked to carefully read the terms of the cancellation policy.
REGISTRATION
The registration form (Appendix B) should be sent to
Ms. Odile Lelarge
at the OSCE PA
International Secretariat
(fax: +45 33 37 80 30; email:
[email protected])
by
17 August 2015.
Please also send a copy to
Ms. Solongo Batsaikhan, at the Mongolian Parliament
(Fax: +976 11
32 28 66; E-mail:
[email protected]).
PASSPORTS AND VISAS
Entering and staying in Mongolia is subject to holding a valid passport and visa.
Delegates, including parliamentarians, staff and accompanying persons attending the OSCE PA 2015
Autumn Meeting are advised to check the website of the Ministry of Foreign Affairs of Mongolia to find
out if they need an entry visa.
http://mfa.gov.mn/en/index.php?option=com_content&view=section&id=11&Itemid=81&lang=en
For all participants visas will be issued upon arrival at the airport. Therefore, it’s kindly requested
from delegates, including parliamentarians, staff and accompanying persons to send to
Mr.
Lkhamsuren Gongorjav, E-mail: [email protected] a valid passport copy together with a
copy of an application form in advance and at least 10 days prior to arrival. Delegates must clearly
state on their application forms that they are attending the 2015 Autumn Meeting of the OSCE PA.
TRAVEL TO ULAANBAATAR − TRANSPORTATION
Participants are kindly requested to indicate their flight numbers, as well as their arrival and
departure dates on both the Registration Form and the Hotel Reservation Form in order to
facilitate their welcome and appropriate transfer.
Chinggis Khaan International Airport is located approximately 18 km away from the city center.
Transportation to and from the airport, as well as for social events, the cultural programme, and the
accompanying persons' programme will be provided by the Parliament of Mongolia. Official hotels of
the Autumn Meeting are located in walking distance to the venue of the meeting ( Shangri-La) . There
will be no transportation between the Shangri-La hotel and the other hotels for the meetings.
Transportation will be provided for all social functions.
There will be a welcome desk (with the OSCE PA logo) at Chinggis Khaan International Airport to greet
delegates and accompanying persons. Staffs will be present to direct participants to vans and buses,
which will run to the hotels throughout the day.
Please note that transportation will be available to and from Chinggis Khaan International
Airport only on the arrival dates, starting morning of 15 September until the evening 16
September, as well as on the departure dates, from 18 September through 20 September 2015.
For arrivals and departures on other dates, participants are kindly requested to take a taxi.
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Special direct flights from and to Frankfurt and Berlin have been organized by
Mongolian Airlines (MIAT)
as follows
Monday 14 September 2015: Frankfurt - Ulaanbaatar
Flight number OM1372 – departure from FRA at 14:30 - arrival at ULN at 06:00 (+1) (Local time)
Monday 14 September 2015: Berlin - Ulaanbaatar
Flight number OM1352 – departure from TXL at 16:45 - arrival at ULN at 07:35 (+1) (Local time)
Saturday 19 September 2015: Ulaanbaatar – Frankfurt
Flight number OM1371 – departure from ULN at 11:00 - arrival at FRA at 13:00 (Local time)
Saturday 19 September 2015: Ulaanbaatar – Berlin – via Moscow (SVO)
Flight number OM135 – departure from ULN at 10:15 - arrival at SVO at 10:55 (Local time)
Flight number OM135 – departure from SVO at 11:55 - arrival at TXL at 13:15 (Local time)
For the ticket booking and payment procedures please see the attached
Appendix C.
REGISTRATION AND INFORMATION DESKS
The registration and information desks will be open in the central lobby of the Shangri-La hotel on
Tuesday
15 September from 14:00 to 19:00
on Wednesday 16 September
from 9:00 and during
the rest of the session.
Information desks will be at the disposal of the participants in all conference hotels.
All participants are kindly requested to register at the registration desk in the lobby of the Shangri-La
hotel after their arrival, as soon as possible; they will receive their access badges there. Participants
will be required to show official identification on registering (passport or identity card).
All participants will be able to collect bags, handbooks and other conference literature after their
registration.
A provisional List of Participants will be distributed. In order to enable the Mongolian Secretariat to
OSCE PA and OSCE PA International Secretariat to issue the final list and to ensure the accuracy of
its content, national delegations are kindly requested to indicate any corrections to the provisional list
at the Registration Desk.
IDENTIFICATION AND SECURITY
For security purposes, all participants, including accompanying persons, observers, delegation staff
and members of the press are requested to wear their identity badges at all meetings and social
functions. Name badges will be needed for access to all conference events.
Loss of identity badges should be reported immediately to the conference staff.
Access to the Shangri-La hotel will be secured.
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DIPLOMATIC REPRESENTATIONS
All Embassies and Consulates in Mongolia will be notified of the OSCE PA 2015 Autumn Meeting and
will receive a copy of the programme.
Participants wishing to reach their diplomatic representatives in Mongolia may consult the list available
on the website of the Ministry of Foreign Affairs of Mongolia at:
http://mfa.gov.mn/en/index.php?option=com_content&view=category&layout=blog&id=67&Itemid=
90&lang=en
DOCUMENTATION AND COPYING SERVICES
The International Secretariat will send electronic documentation folders in PDF format to all
delegations. Most of the documents related to the Autumn Meeting can also be downloaded from the
OSCE PA website:
www.oscepa.org.
Additional related printed material will be given out at registration.
Photocopying machines will be at the disposal in the Shangri-La hotel. Delegations are strongly
advised to have their speeches reproduced in six copies and transmitted in advance through the
Secretariat to the interpreters’ booths.
INTERPRETATION
During the meetings, simultaneous interpretation will be provided in all six official languages of the
OSCE: English, French, German, Italian, Russian and Spanish.
No translation service will be available.
WEBSITE OF THE OSCE PA 2015 AUTUMN MEETING
The website of the OSCEPA 2015 Autumn Meeting will be updated with information about the meeting:
www.oscepa2015.parliament.mn.
CULTURAL PROGRAMME
More details will be provided in due time.
ACCOMPANYING PERSONS' PROGRAMME
A programme for accompanying persons has been arranged while delegates are engaged in
conference sessions and meetings. A detailed programme will be announced in due course.
Accompanying persons may participate in all events organized by the Mongolian Parliament.
Accompanying persons are kindly requested to wear their identity badges during every part of the
programme.
INSURANCE
Personal and medical insurance is the responsibility of individual participants.
The Mongolian Parliament will not be responsible for any lost luggage, currency or personal effects, or
any medical costs.
MEDICAL FACILITIES
Medical assistance will be available throughout the meetings. However, illness requiring medical
treatment or hospitalization is the responsibility of the individual. Participants taking medicine should
bring enough to cover their needs.
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DRESS CODE
Business attire is required for formal occasions and most social events. Casual dress (jacket, no tie) is
suitable for the cultural and for the accompanying persons’ programme.
CLIMATE
The weather in Ulaanbaatar in the middle of September is mostly variable: sunny periods can alternate
with rainy episodes. Temperatures could be as low as 6 degrees Celsius at night and reach 20 degrees
during the day.
CURRENCY AND BANKING
The national currency is the Mongolian tugrug (MNT). You will have approximately 2167 MNT against
1 € and 1953 MNT against 1 USD (as of 30 June 2015).
Cash can be withdrawn from ATM machines anytime.
Banks are open from Monday to Friday, from 09:00 to 18:00. It is possible to exchange money at
Currency exchange points, the airport and in most hotels. Credit cards are accepted everywhere,
except for small purchases.
ELECTRICITY
The voltage in Mongolia is 220V/50 Hz.
Mongolia uses Type C and Type E plugs. (Type C 2-pin plugs also fit J sockets.)
TELECOMMUNICATIONS
The international code for Mongolia is +976; for Ulaanbaatar, it is: 11 for land line
SPECIAL NEEDS
Secretaries of Delegations should inform the Mongolian Secretariat (e-mail:
[email protected]
)
of guests with special needs in order to make necessary arrangements in advance.
SMOKE-FREE POLICY
Smoking is forbidden in all public places, restaurants, bars, public transport and etc.
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