OSCEs Parlamentariske Forsamling 2014-15 (1. samling)
OSCE Alm.del Bilag 7
Offentligt
1434445_0001.png
WINTER MEETING OF THE OSCE PARLIAMENTARY ASSEMBLY
Vienna, 18-19-20 February 2015
GENERAL INFORMATION
V
ENUE
The Winter Meeting of the OSCE Parliamentary
Assembly will take place
18-19-20 February 2015
in
the Congress Center Hofburg, Heldenplatz, 1014
Vienna, Austria.
rooms. If the hotel of your choice does not provide
this service, we recommend that you send credit
card information by fax to the hotel only, to limit
the risk of credit card details being intercepted over
email. The International Secretariat does not need
credit card information. We kindly ask you to
hide/black out this information on the copy of the
reservation form you send to
[email protected].
P
ROGRAMME
This year, the Winter Meeting will be comprised of a
meeting of Mediterranean Forum, meetings of the
Standing Committee, each General Committee, and
joint sessions of the three General Committees.
The meeting of the Mediterranean Forum will be
held Wednesday 18 February in the Hofburg from
15:30 to 18:00.
The draft schedule of the meetings will be
forwarded in due course.
The Austrian Parliament will kindly offer a reception
for the members of the Parliamentary Assembly on
Thursday, February 19 after the final meeting of the
day.
R
EGISTRATION
We thank you for filling in and sending the attached
Registration form to the International Secretariat
no
later than 16 January 2015.
The Registration Desk will be open on Wednesday,
18 February from 12.00 to 20:00 in the lobby of the
Vienna Marriott Hotel, Parkring 12a, 1010 Vienna.
We strongly advise participants to register on 18
February at the Registration Desk in the Hotel
Marriott where they will receive their identity
badge. Bus transportation will be organized
between the hotel Marriott and the Hofburg
Wednesday afternoon before and after the meeting
of the Mediterranean Forum.
The Registration Desk will be transferred to the
Hofburg on Thursday, 19 February where it will be
open Thursday, 19 February from 8.00 to 18.00 and
Friday, 20 February from 8.30 to 16.00.
Participants may be asked to show some official
identification to obtain their badges. Accompanying
persons are also requested to obtain their identity
badge at the Registration Desk.
A
CCOMMODATION
For your convenience, the International Secretariat
has blocked rooms at the following hotels in Vienna:
Vienna Marriott Hotel, Hotel Europa, and Hotel
Astoria.
The attached Hotel Reservation Forms should be
sent directly to the above hotels as soon as possible
and before the cutoff date.
Please note that hotel deadlines and the
cancellation policies are different for each hotel.
We recommend that our members use the hotel’s
secure online booking systems when reserving
1
 PDF to HTML - Convert PDF files to HTML files
1434445_0002.png
Participants are requested to wear their identity
badge at all meetings.
For security reasons,
participants should also be in possession of some
other means of identification and be prepared for
identity checks when entering the Hofburg.
Loss of
identity badges should be reported immediately to
the Registration Desk.
Specific documents for the Standing Committee will
be distributed to the Heads of Delegations and
Secretaries of Delegations at the Registration Desk.
A limited amount of printed material will be
available on the tables outside of the meeting
rooms in the Hofburg.
M
EETING
R
OOMS AND
S
EATING
The OSCE in Vienna will provide the OSCE PA with
its two largest meeting rooms, Neuer Saal and Rat
Saal in the Congress Centre Hofburg.
Special efforts have been made to re-arrange these
rooms to accommodate as many people as possible,
especially during the joint sessions of the three
General Committees.
Each Delegation will be provided a certain number
of seats at its assigned table with additional seats
available behind those chairs.
The Delegations’ assigned seating will be indicated
by signs with the name of each country.
Because of limited seating we rely on the
understanding and co-operation of each Delegation
in order to ensure everyone a seat.
At the Standing Committee meeting, due to the
limited number of space, Rule 35 §1 of the Rules of
Procedure will be followed: “There shall be a
Standing Committee consisting of the President of
the Assembly, the Vice-Presidents, the Treasurer,
the Officers of the General Committees and the
Heads of National Delegations.”
Therefore, only
members of the Standing Committee will be allotted
seats at tables.
Appropriate seating arrangements will also be
prepared for separate meetings of the three
General Committees where space should not be a
problem.
T
RANSPORTATION
Coach transport between the hotel Marriott and the
Congress Center Hofburg will be provided on 18, 19
and 20 February before and after the daily
meetings. Transportation will also be provided for
the Closing Joint Session on 20 February.
Since no bus can park close enough to the Hotels
Astoria and Europa, no transportation will be
provided between these hotels and the Hofburg
before and after the meetings.
There will be no shuttle buses during the meetings
or at lunchtime.
The coach schedule will be sent in due course and
available at the Registration Desk.
On Thursday, 19 February transportation from the
Hofburg to the reception venue and afterwards to
hotel Marriott and close to Hotels Europa and
Astoria will be provided.
Participants are responsible for
transport to and from the airport.
their
own
L
ANGUAGES
Simultaneous interpretation into all six OSCE
languages (English, French, German, Italian, Russian,
and Spanish) will be provided.
No written translation service will be available.
C
ATERING
There are no restaurant facilities in the Congress
Center Hofburg. However, there are numerous
restaurants and cafeterias around the Hofburg.
D
OCUMENTS
Documents related to the Session, including the
Standing Committee meeting, will be sent
electronically. Documents related to the Session will
be also available for download on the website of
the OSCEPA:
www.oscepa.org
prior to the meeting.
A
CCOMPANYING PERSONS
No official programme for the accompanying
persons is foreseen.
For any further questions, please contact the International Secretariat:
Conference Co-ordinator, Ms. Odile Lelarge ([email protected], Tel: +45 33 37 80 34)
or Deputy Secretary General, Mr. Gustavo Pallares.
2
 PDF to HTML - Convert PDF files to HTML files
1434445_0003.png
OSCE PA WINTER MEETINGS 2015
MAP OF HOTELS AND MEETING PLACE
OSCEPA
Hofburg
Europa
Astoria
Marriott
H
OTELS
Vienna Marriott Hotel:
Parkring 12a, 1010 Vienna
Tel.: +43 1 515 18 53
Austria Trend Hotel Europa:
Neuer Markt 3, 1010 Vienna
Tel.: +43 1 515 94
Austria Trend Hotel Astoria:
Kärtnerstrasse 32-34, A-1010 Vienna
Tel.: + 43 (1) 515 77
C
ONGRESS
C
ENTER
H
OFBURG
Heldenplatz, A-1014 Vienna
O
SCE
P
A
L
IAISON
O
FFICE
Neustiftgasse 3/8
Tel.:+43 1 523 30 02
3