SOU, Alm.del - 2013-14 - Bilag 2: Invitation fra det litauiske formandskab til det interparlamentariske møde mellem formænd/-kvinder fra de nationale parlamenters socialudvalg i Vilnius den 10.-11. november 2013

GENERAL INFORMATIONMeeting of the Chairpersons of the Committees on Social Affairs and LabourVilnius, 10–11 November 2013

The meeting of the Chairpersons of the Committees on Social Affairs andLabour will take place on 10–11 November 2013 in the Plenary Hall ofthe Seimas of the Republic of Lithuania (Floor 2, Building II of theSeimas).Entrance – Building II of the Seimas.Address of the Seimas of the Republic of Lithuania:Gedimino Ave 53, LT-01109 Vilnius, Lithuaniawww.lrs.lt, www.eu2013.lrs.lt

Arrival/departureThe participants are kindly requested to make their own arrangements fortransportation from/to the airport to the hotel or the venue of the eventand transport(the Seimas).Transportation from the hotel to the venue of the event will be providedby the organisers.Vilnius International Airport is approximately 7 km from the City Centreand approximately 8 km from the Seimas.Taxi fare is approximately 50 Litas.For more information on Vilnius International Airport, see: www.vilnius-airport.lt/en/. Vilnius International Airport offers free access to Wi-Fi.The following taxi companies are recommended by the organisers:Taxi CompanyVilnius vežaSaudaSmart taksiPhone+370 640 47 667; +370 521 57 229+370 526 60 660+370 520 00 820

The quality of service of other taxi companies cannot be guaranteed.

Gedimino Ave 53, LT-01109 Vilnius, LITHUANIATel: + 370 5 239 6762 E-mail: [email protected]

The participants can choose from the following list of hotels:Radisson Blu Astorija***** (50 rooms reserved)Didžioji St 35/2, LT-01128 Vilnius, LithuaniaTel: + 370 5 236 0826Fax: +370 5 212 1762E-mail: [email protected]www.radissonblu.ltThe participants are kindly requested to make their hotel reservationsindividually by sending the filled in reservation form directly to the hotelno later than 25 October 2013.RoomSingleDoubleRateEUR 160EUR 180

Kempinski Cathedral Square *****(50 rooms reserved)Universiteto St 14, LT-01122 Vilnius, LithuaniaTel: + 370 5 220 1100Fax: +370 5 220 1170E-mail: [email protected]www.kempinski.comThe participants are kindly requested to make their hotel reservationsindividually by sending the filled in reservation form directly to the hotelno later than 25 October 2013.RoomSingleDoubleRateEUR 165EUR 185

Amberton Vilnius Centre****(20 rooms reserved)L. Stuokos-Gucevičiaus St 1, LT-01122 Vilnius, LithuaniaTel: +370 5 210 7461Fax: +370 5 210 7460E-mail: [email protected]www.ambertonhotels.comThe participants are kindly requested to make their hotel reservationsindividually by sending the filled in reservation form directly to the hotelno later than 25 October 2013.RoomSingleDoubleRateEUR 125EUR 135

Hotel reservations will be dealt with on a first-come-first-served basis.Accommodation costs are covered by the participants.

Registration ofparticipants

Online registration in advanceAll participants are kindly requested to register individually online atwww.eu2013.lrs.ltno later than 25 October 2013.

Registration at the eventRegistration desks will be available at the hotels on 10 November 2013.On 11 November 2013, the participants can register on Floor 1,Building II of the Seimas.During the registration, the participants will be able to collect identitybadges and the documents related to the event.Meanings of the colours of the lanyards attached to identity badges:red– heads of delegations;blue– members of delegations;green– delegation staff;yellow– media;orange– interpreters;Lithuanianthree-colourflag– event organisers.The participants are kindly requested to wear their identity badges at alltimes during the event.Should you lose your badge, please immediately contact the eventorganisers.DocumentsThe updated programme of the Meeting of the Chairpersons of theCommittees on Social Affairs and Labour and other working documentsand information are available at www.eu2013.lrs.lt. The participants areinvited to closely follow the information updates on the website.The updated documents will be distributed upon the registration at theevent.All the documents are available in Lithuanian, English, and French.After the event, the documents will be published at www.eu2013.lrs.lt.Simultaneous interpretation into Lithuanian, English and French will beprovided during the event.Please note that there are 16 interpretation booths in the Plenary Hall ofthe Seimas. In case any delegation wishes to bring its own interpretersand needs an interpretation booth, it is requested to notify the organisersin advance. Interpretation booths will be allocated on a first-come-first-served basis.The participants wishing to take the floor during the event are kindlyrequested to fill in request-for-the-floor cards. The cards will beprovided upon registration together with other documents of the event.The cards will be coloured, with each colour corresponding an item onthe agenda.The floor will be given on the basis of the requests for the floorreceived. The floor can be taken from a participant’s seat.An internet café will be available near the Plenary Hall with internetaccess and a printer.Emergency medical aid will be available throughout the event in Room110, Building III of the Seimas.

Other medical services and care (including hospitalisation) is underpersonal responsibly of the participants.The participants are advised to have appropriate health insurance.It is the responsibility of the participants to have a sufficient amount oftheir regular medications.Closest pharmacies:Camelia vaistinėGedimino Ave 60, LT-01110 Vilnius, LithuaniaTel: +370 5 249 6168Open:I–V – 7.30–20.00VI – 10.00–16.00Gintarinė vaistinėJ. Jasinskio Str. 5–8 / M. Rotundo Str. 2–8,LT-01112 Vilnius, LithuaniaTel: +370 5 249 7991Open:I–V – 7.30–18.00CateringBesides a coffee break in the Stained Glass Gallery of Building I of theSeimas, coffee and soft drinks will also be available near the PlenaryHall throughout the event.The participants are requested to refrain from taking food and drinks tothe Plenary Hall.Lunch will be served in the Stained Glass Gallery, Building I of theSeimas.SmokingIn Lithuania, smoking is prohibited in offices, restaurants, cafes, publictransport and other in-door public places with the exception of placesdesignated for smoking.There is a smoking area near the Plenary Hall of the Seimas.Lithuanian time zone is GMT+2.Continental-marineAverage temperature in November:+4oC in daytime,–1oC at night.Weather forecasts and other related information about the climate inLithuania are available on the webpage of the LithuanianHydrometeorological Service at www.meteo.lt.CurrencyThe national currency of the Republic of Lithuania isthe Litas (LTL).Payments are accepted in Litas only. Hotels, restaurants, cafes andshopping centres accept debit and credit cards.The official exchange rate for the euro established by the Bank of

Lithuania:EUR 1 is LTL 3.4528;the currency is exchanged at amarket rate.Cash (in Litas) can be withdrawn from an ATM or a bank.ATM of theSEB bankasbank is available in the lobby on Floor 1,Building 2 of the Seimas.ATM of theSwedbankis available in the lobby on Floor 1, Building 3of the Seimas.

On 10 November 2013, a dinner and cultural programme will beorganised.The dinner hosted by Ms Kristina Miškinienė, Chair of the Committeeon Social Affairs and Labour of the Seimas, will take place in thePalace of the Grand Dukes of Lithuania, 4 Cathedral Square, Vilnius(www.valdovurumai.lt).

All the information about the event is available at www.eu2013.lrs.lt.During the event, an information desk will be located outside thePlenary Hall of the Seimas.The participants will have free access to Wi-Fi in the Seimas. Networkname:Seimas Open.

Contacts of theMs Loreta RAULINAITYTĖEvent OrganisersCoordinator of the Parliamentary Dimension of theLithuanian Presidency of the Council of the EU,Director of the Communications DepartmentTel: + 370 5 239 6762Mobile : +370 698 42 083Fax: +370 5 239 6589E-mail: [email protected], [email protected]Ms Evelina BULOTAITĖHead of the Office of the Committeeon Social Affairs and LabourTel: + 370 5 239 6882Mobile: +370 698 42 696Fax: +370 5 239 6439E-mail: [email protected]Ms Dalia ALEKSEJŪNIENĖAdvisor to the Office of the Committeeon Social Affairs and LabourTel: +370 5 239 6776Mob: +370 699 04 265Fax: +370 5 239 6439E-mail: [email protected]

Ms Ieva LAVIŠIENĖAssistant to the Coordinator of the Parliamentary Dimension of theLithuanian Presidency of the Council of the EUTel: +370 5 239 6363Mob: +370 616 19 484Fax: +370 5 239 6589E-mail: [email protected], [email protected]Ms Augustė KLIMAITYTĖAssistant to the Coordinator of the Parliamentary Dimension of theLithuanian Presidency of the Council of the EUTel: +370 5 239 6325Mob: +370 612 01 262Fax: +370 5 239 6589E-mail: [email protected], [email protected]Mr Rokas GRAJAUSKASAssistant to the Coordinator of the Parliamentary Dimension of theLithuanian Presidency of the Council of the EUTel. + 370 5 239 6215Mobile + 370 612 01656Fax + 370 5 239 6589E-mail: [email protected], [email protected]AccommodationMs Kristina GRAŽYTĖTel: +370 5 239 6226Mob: +370 620 75 178Fax: +370 5 239 6339E-mail: [email protected]Ms Snieguolė ŽIŪKAITĖTel: +370 5 239 6221Mob: +370 699 04 145Fax: +370 5 239 6339E-mail: [email protected]