PDF to HTML - Convert PDF files to HTML files

OSCEs Parlamentariske Forsamling 2013-14
OSCE Alm.del Bilag 45
Offentligt

AUTUMN MEETING

OF THE OSCE PARLIAMENTARY

ASSEMBLY

GENERAL INFORMATION

Geneva, Switzerland

3 – 5 October 2014

PDF to HTML - Convert PDF files to HTML files

VENUE OF THE MEETINGS

All meetings will take place at:

Centre International de Conférences de Genève, CICG

17, rue de Varembé

1211 Genève

Tel: +41 22 791 91 11 ; Fax: +41 22 791 90 64

DRAFT PROGRAMME*

Thursday, 2 October 2014

Arrival of participants - Accommodation – Registration

Welcome Reception

Friday, 3 October 2014

Mediterranean Forum (morning)

Opening of the OSCE PA 2014 Autumn Meeting and Parliamentary

Conference (afternoon)

Cocktail hosted by Mr. Didier Burkhalter, President of the Swiss

Confederation, and Chairperson-in-Office of the OSCE (evening)

Saturday, 4 October 2014

Parliamentary Conference (continuation; morning)

Meeting of the Standing Committee (afternoon)

Free Evening

Sunday, 5 October 2014

Parliamentary Conference (continuation; morning)

Closing of the OSCE PA 2014 Autumn Meeting

Cultural programme: Lunch and cruise on Lake Leman (afternoon)

Departure of participants (evening)

Monday, 6 October 2014

Departure of participants (continuation)

Please note that this preliminary draft is subject to changes. A detailed programme will be

distributed to all participants in due course.

CONTACTS

SWISS FEDERAL ASSEMBLY – GENEVA AUTUMN MEETINGS SECRETARIAT

Ms Céline Nerny,

Secretary of the Swiss Delegation to the OSCE PA

Tel.: +41 58 322 96 18; fax: +41 58 322 96 62; E-mail:

[email protected]

Ms Laure Piotet,

Secretariat of the Swiss Delegation to the OSCE PA

Tel.: +41 58 322 96 18; fax: +41 58 322 96 62; E-mail:

[email protected]

OSCE PA INTERNATIONAL SECRETARIAT

Ms. Odile Lelarge,

Conference Co-ordinator

OSCE Parliamentary Assembly

Tel: +45 33 37 80 34; Fax: +45 33 37 80 30; E-mail:

[email protected]

PDF to HTML - Convert PDF files to HTML files

HOTEL ACCOMMODATION

Block bookings at preferential rates for participants have been made at the following hotels:

Intercontinental (5*), Warwick (4*), Royal (4*), Auteuil (4*), and Ibis Nations (3*).

For booking

information, see the Hotel Reservation Form (Appendix A) and for more details about the hotels’

amenities, please consult the websites of the hotels.

Hôtel Intercontinental*****

Hôtel Warwick****

7-9, chemin du Petit-Saconnex

14, rue de Lausanne

1211 Genève, Suisse

1201 Genève, Suisse

Tel. : +41 22 919 32 61

Tel. : +41 22 716 80 00

Fax : +41 22 919 32 54

Fax : +41 22 716 86 54

E-mail:

[email protected]

E-mail :

[email protected]

Web site :

www.intercontinental-geneva.ch

E-mail:

www.warwickhotels.com/geneva

Hôtel Royal****

41, rue de Lausanne

1201 Genève, Suisse

Tel : +41 22 906 14 98

Fax : +41 22 906 14 99

E-mail:

[email protected]

Web site:

www.hotelroyalgeneva.com

Hôtel Ibis Centre Nations***

33-35, rue du Grand-Pré

1202 Genève, Suisse

Tel : +41 22 919 20 30

Fax : +41 22 919 20 40

E-mail: [email protected]

Web site:

www.ibis.com/fr/hotel-8069-ibis-geneve-

centre-nations/index.shtml

All reservations should be made using the appropriate Hotel Reservation Form (Appendix A) which

should be filled in and sent by fax or e-mail directly to the hotels

and to Ms. Claude-Hélène Gosteli,

of the Geneva Centre for the Democratic Control of Armed Forces (DCAF),

no later than 2

September 2014,

after which time it will not be possible to guarantee neither room availability, nor

rates.

Ms. Claude-Hélène Gosteli

Head of Conference & Travel Logistics

Geneva Centre for the Democratic Control of Armed Forces (DCAF)

11, rue de Chantepoulet

1201 Geneva, Switzerland

Tel : + 41 22 741 77 26 ; Fax : +41 22 741 77 77 ; E-mail :

[email protected]

Hôtel Auteuil****

18, rue de Richemont

1202 Genève, Suisse

Tel : +41 22 544 22 98

Fax : +41 22 544 22 99

E-mail:

[email protected]

Web site:

www.hotelauteuilgeneva.com

Bookings received after the deadline will be subject to availability.

A copy should be also forwarded to

the International Secretariat of the OSCE PA in Copenhagen to

the attention of

Ms. Odile Lelarge,

Conference Co-ordinator, by email at

[email protected]

or fax: +45

33 37 80 30.

Secretaries of Delegations who wish to reserve rooms by making a block booking should fill out a form

for each individual attending.

As the number of rooms in the hotels is limited, the reservation requests will be treated on a first-

come, first-serve basis.

All payments for accommodation and personal costs should be made directly to the hotels

upon departure. Credit card details are required to secure bookings.

Participants are asked to read carefully the terms of the cancellation policy.

PDF to HTML - Convert PDF files to HTML files

REGISTRATION

The registration form (Appendix B) should be sent to

Ms. Odile Lelarge

at the OSCE PA

International Secretariat

(fax: +45 33 37 80 30; email:

[email protected])

28 August 2014

Please

also send a copy to

Ms. Laure Piotet, at the Swiss Parliament

(Fax: +41 58 322 96 62 ; E-mail:

[email protected]).

PASSPORTS AND VISAS

Entering and staying in Switzerland is subject to holding a valid passport or identity card.

Delegates, including parliamentarians, staff and accompanying persons attending the OSCE PA 2014

Autumn Meeting from countries outside the European Union are advised to check the website of the

Federal Office for Migration of the Federal Department of Justice and Police of Switzerland

https://www.bfm.admin.ch/content/bfm/en/home/dokumentation/rechtsgrundlagen/weisungen_und_krei

sschreiben/visa/liste1_staatsangehoerigkeit.html

to find out if they need an entry visa, and contact if necessary, their nearest Swiss Embassy or

Consulate for further assistance.

Please note that in some OSCE PA participating States there is no diplomatic or consular mission of

Switzerland. In this case, consular functions are performed either by Swiss Embassies in another

country, or by an Embassy of another state. The full list of the diplomatic missions of Switzerland is

available on the website of the Federal Department of Foreign Affairs of Switzerland:

http://www.eda.admin.ch/eda/en/home/reps.html

In Appendix C, you will find the visa regimes for the OSCE PA participating States and Partners for

Cooperation for entering Switzerland, along with contact information of the embassies responsible for

issuing visas.

Delegates must clearly state they are attending the OSCE PA 2014 Autumn Meeting on their

application form. Visas will be issued free of charge by Swiss embassies.

TRAVEL TO GENEVA − TRANSPORTATION

Participants are kindly requested to indicate their flight numbers, as well as their arrival and

departure dates on both the Registration Form and the Hotel Reservation Form in order to

facilitate their welcome and appropriate transfer.

Geneva International Airport is located approximately 5 km away from Geneva and is served by most

major international airlines. Transportation to and from the airport, as well as for social events, the

cultural programme, and the accompanying persons programme will be provided by the Parliament of

Switzerland. During the meetings, a coach service will be provided between the hotels and the CICG.

There will be a welcome desk (with the OSCE PA logo) at Geneva International Airport to greet

delegates and accompanying persons. Staff will be on hand to direct participants to vans and buses,

which will run throughout the day to the hotels.

Please note that transportation will be available to and from Geneva International Airport only

on the arrival dates, starting 1 October noon until 3 October in the evening, as well as on the

departure dates, from 5 October (afternoon) until 6 October 2014.

For arrivals and departures on other dates, participants are kindly requested to take either a taxi or the

train. The train station is located on the ground floor of the airport. Trains leave for town approximately

every 15 minutes. The trip takes 6-7 minutes. For more information on train schedules between the

airport and the city center, you may consult the website:

www.cff.ch

REGISTRATION AND INFORMATION DESKS

The registration and information desks will be open in the central lobby of the CICG on

Thursday 2

October from14:00 to 20:00,

on Friday 3 October

from 8:00 and during the rest of the session.

Information desks will be at the disposal of the participants in all hotels of the conference.

PDF to HTML - Convert PDF files to HTML files

All participants are kindly requested to register at the registration desk in the lobby of the CICG as soon

as possible after their arrival; they will receive their access badges there. Participants will be required

to show official identification when registering (passport or identity card).

All participants will be able to collect bags, handbooks and other conference literature after their

registration.

A provisional List of Participants will be distributed. In order to enable the OSCE PA International

Secretariat to issue the final list and to ensure the accuracy of its content, national delegations are

kindly requested to indicate any corrections to the provisional list at the Registration Desk.

IDENTIFICATION AND SECURITY

For security purposes, all participants, including accompanying persons, observers, delegation staff

and members of the press are requested to wear their identity badges at all meetings and social

functions. Name badges will be needed for access to all conference events.

Loss of identity badges should be reported immediately to the conference staff.

Access to the CICG will be secured.

DIPLOMATIC REPRESENTATIONS

All embassies and consulates in Switzerland will be notified of the OSCE PA 2014 Autumn Meeting

and will receive a copy of the programme.

Participants wishing to reach their diplomatic representatives in Switzerland may consult the list

available on the website of the Federal Department of Foreign Affairs of Switzerland at:

www.eda.admin.ch/eda/en/home/reps/forrep.html

DOCUMENTATION AND COPYING SERVICES

The International Secretariat will send electronic documentation folders in PDF format to all

delegations. Most of the documents related to the Autumn Meeting can also be downloaded from the

OSCE PA website:

www.oscepa.org.

Additional related printed material will be given out at registration.

Photocopying machines will be at the disposal in the CICG. Delegations are strongly advised to have

their speeches reproduced in six copies and transmitted in advance through the Secretariat to the

interpreters’ booths.

INTERPRETATION

During the meetings, simultaneous interpretation will be provided in all six official languages of the

OSCE: English, French, German, Italian, Russian and Spanish.

No translation service will be available.

WEBSITE OF THE OSCE PA 2014 AUTUMN MEETING

The website of the OSCE PA 2014 Autumn Meeting will be updated with information on a daily basis:

www.oscepa2014.ch

CULTURAL PROGRAMME

More details will be provided in due time.

PDF to HTML - Convert PDF files to HTML files

ACCOMPANYING PERSONS' PROGRAMME

A programme for accompanying persons has been arranged while delegates are engaged in

conference sessions and meetings. A detailed programme will be announced in due course.

Accompanying persons may participate in all events organized by the Swiss Parliament.

Accompanying persons are kindly requested to wear their identity badges during every part of the

programme.

INSURANCE

Personal and medical insurance is the responsibility of individual participants.

The Swiss Parliament will not be responsible for any lost luggage, currency or personal effects, or any

medical costs.

MEDICAL FACILITIES

Medical assistance will be available throughout the meetings. However, illness requiring medical

treatment or hospitalization is the responsibility of the individual. Participants taking medicine should

bring enough to cover their needs.

DRESS CODE

Business attire is required for formal occasions and most social events. Casual dress (jacket, no tie) is

suitable for the cultural and for the accompanying persons’ programme.

CLIMATE AND TIME ZONE

The weather in Geneva at the beginning of October is mostly variable: sunny periods can alternate with

rainy episodes. Temperatures could be as low as 8 degrees Celsius at night and reach 16 degrees

during the day.

From the end of March to the end of October, there is Summer time (CET + 1 hour)

CURRENCY AND BANKING

The national currency is the Swiss Franc (CHF). You will have approximately 1.20 CHF against 1 €

and 0.90 CHF against 1 USD.

Cash can be withdrawn from ATM machines anytime.

Banks are open from Monday to Friday, from 08:30 to 16:30. They are closed on Saturday and

Sunday. It is possible to exchange money at Currency exchange points, at the station, the airport and

in most hotels. Credit cards are accepted everywhere, except for tiny payments.

ELECTRICITY

The voltage in Switzerland, as in most of Europe, is 230V/50 Hz.

Switzerland uses Type C (2-pin) and Type J (3-pin) plugs. (Type C 2-pin plugs also fit J sockets.)

TELECOMMUNICATIONS

The international code for Switzerland is +41; for Geneva, it is: (0)22

SPECIAL NEEDS

Secretaries of Delegations should inform the Swiss Secretariat (e-mail:

[email protected])

of guests with special needs in order to make necessary transportation and other arrangements in

advance.

SMOKE-FREE POLICY

Smoking is forbidden in all public places, restaurants, bars, public transport, etc.