Socialudvalget 2012-13
SOU Alm.del Bilag 192
Offentligt
PRACTICAL INFORMATION NOTE
Meeting of Chairpersons of Employment, Enterprise, Innovation and SocialAffairs Committees28-29 April 2013Date and venueThe Conference will be held at Dublin Castle on 28-29 April 2013. The address of thevenue is the Conference Centre,Dublin Castle,2 Palace Street, Dublin 2.ACCESS ONLY THROUGH THE PALACE STREET GATE.Registration of ParticipantsAll participants are kindly requested to fill in a registration form and return it to[email protected]by2 April 2013.The form is also available athttp://www.parleu2013.ieby clicking on the name of the Conference in the calendar.RegistrationRegistration Desks will be located in the main entrance hall of the Herbert Park Hotelfrom 16.00hrs on the day of arrival. Identity badges and other Conference materialcan be collected from this Desk. All participants are kindly requested to wear theiridentity badges at all times for security reasons and in order to ensure their access toshuttle buses, conference rooms and receptions and/or other events in theprogramme.The ribbons and identity badges correspond to the following categories ofparticipants:•••White with ParlEU2013.ie logoBlueRed---Delegate MemberDelegate StaffEvent/Support Staff
AccommodationBlock bookings have been made by the Houses of Oireachtas at agreed preferentialrate/s at the following hotel/s.Herbert Park Hotel,Anglesea Road,BallsbridgeDublin 4.Phone: +3531 667 2200Fax: +353-1-667 2595All participants are kindly requested to make their own arrangements foraccommodation by2 April 2013using the following URL:http://cms.ihfhousingbureau.com/ENG/event49_28April13.html
Requests for accommodation will be dealt on a first-come-first-served basis and anyrequests received after this date cannot be guaranteed.Any queries concerning accommodation may be addressed to:Stephanie HowardPhone: +00353-1-466 8262[email protected]Accommodation cost is covered by participants.Arrival and departureAll participants are kindly requested to make their own arrangements fortransportation from the airport to their hotel.Approximate costs of transfer from Dublin Airport to the Herbert Park Hotel are asfollows:Taxi:Aircoach:
Coach Stop.747 Airlink
€50€8 single - €14 return, Ballsbridge Service-Merrion Road€6.00 single
Transportation during the ConferenceTransportation will be provided from the hotel to the venue of the Conference andvice versa, as well as for all social events included in the programme.Simultaneous interpretationSimultaneous interpretation will be provided in English and French. Details of the fulllanguage regime and the relevant channels will be made available on the day of theconference.DocumentsWorking documents will be regularly updated on the Oireachtas EU Presidency websitewww.parleu2013.ie.Final versions will be provided upon registration and at themeeting venue. Documents will be provided in English and French.Requests to take the floorParticipants wishing to take the floor are requested to fill in a separate “Request forthe floor” card for each Session of the Conference. The cards can be found in thematerial received upon registration. A separate coloured card will correspond to eachagenda item. A list of speakers, based on the cards received by the PresidencySecretariat, will be drawn up by the Chairperson of the Conference and, once thefloor is given, speakers can deliver their speeches from their seats.
Services during the ConferenceParticipants will have access to a working station, equipped with computers, Internetaccess and fax machines and all other relevant communication facilities. A Wi-Fiservice will be available. Full access details will be provided to delegates on the dayof the conference.Coffee will be provided at the time indicated on the programme. Food and beveragesare not allowed in the Conference room.Information DeskAn Information Desk will be situated outside the Conference room and will beavailable in order to assist participants with any practical matter.Press FacilitiesPress Facilities will be provided during the Conference. Access will be given tocorrespondents of national and international press, radio and television, who havebeen accredited in advance via thewww.parleu2013.iewebpage.Live BroadcastThe Meeting will be webcast live onwww.parleu2013.ieMedical ServiceMedical services will be available during the Conference.Non-smoking policySmoking is prohibited in all indoor areas in hotels and all public places. An outdoorspace outside the Conference Centre can be used by smokers and will be clearlysignposted.CurrencyThe national currency of Ireland is the Euro.PowerIt is important to note that the plugs and sockets used in Ireland and the UK (includingNorthern Ireland) are different from those in use in the rest of Europe. Delegates areadvised to use 3 square pin adapters (230v/50hz) for use with their laptops, etc.WeatherThe Irish spring starts in March. The average lowest temperature is 3�C and thehighest is 11�C.
Clerk to the Oireachtas JointCommittee on Jobs, Enterprise,and Innovation
