OSCE, Alm.del - 2012-13 - Bilag 37: Invitation til efterårsmødet i Budva, Montenegro den 12.

VENUE OF THE MEETINGSAll meetings will take place at:Hotel Splendid Conference & Spa ResortBečići bb85310 Budva, MontenegroTel: +382 33 773 777; +382 33 773 444Fax: +382 33 773 757DRAFT PROGRAMME (*)Saturday, 12 October 2013Sunday, 13 October 2013Monday, 14 October 2013Tuesday, 15 October 2013Arrival of participants - Accommodation – RegistrationOpening of the OSCE PA 2013 Fall Meetings (morning)Parliamentary Conference (morning - afternoon)Parliamentary Conference (continuation; morning)Meeting of the Standing Committee (afternoon)Mediterranean Forum (morning)Closing of the OSCE PA 2013 Fall MeetingsHistorical and cultural sites in Budva (afternoon)(TBC)

Wednesday, 16 October 2013Cultural Programme / Excursion - Departure of participants(TBC)(*)Please note that this preliminary draft is subject to changes. A detailed programme will bedistributed to all participants in due course.CONTACTSPARLIAMENT OF MONTENEGRO - BUDVA FALL MEETINGS SECRETARIATMs. Jelena Davidović,Advisor for International Relations to the President of the Parliament,Parliament of MontenegroTel: +382 20 404 558 / Fax: + 382 20 242 192Email:[email protected]Ms.Anđela Radunović,Secretary of the Delegation of the Parliament of Montenegro to theOSCE PA, Parliament of MontenegroTel: +382 20 225 190Email:[email protected]OSCE PA INTERNATIONAL SECRETARIATMs. Odile Lelarge,Conference Co-ordinatorOSCE Parliamentary AssemblyTel: +45 33 37 80 34Fax: +45 33 37 80 30Email:[email protected]

HOTEL ACCOMMODATIONA block booking at preferential rates for participants has been made at theHotel Splendid (5*),and the Hotel Montenegro Beach Resort (4*).For booking information, see the HotelReservation Form (Appendix A) and for more details about the hotels’ amenities, please consultthe websites of the hotels.Hotel Splendid Conference & Spa ResortBečići bb85310 Budva, MontenegroTel: +382 33 773 777; +382 33 773 444Fax: +382 33 773 757E-mail:[email protected]Website:http://www.montenegrostars.com/www/index.php/en/splendid-home-3Hotel Montenegro Beach ResortBečići bb85310 Budva, MontenegroTel: +382 33 773 777; +382 33 773 444Fax: +382 33 773 757E-mail:[email protected]Website:http://www.montenegrostars.com/www/index.php/en/our-hotels/hotel-montenegro

All reservations should be made using the appropriate Hotel Reservation Form (Appendix A)which should be filled in and sent by fax or e-mail directly to theMontenegro Stars HotelGroup no later than 31 August 2013after which time it will not be possible to guarantee roomavailability.Montenegro Stars Hotel GroupAttention: MsSpasenija PurićBečići bb, 85310 Budva, MontenegroTel:+382 33 773 444 Fax:+382 33 773 757E mail:[email protected]www.montenegrostars.comBookings received after the deadline will be subject to availability.A copy should be also forwarded tothe International Secretariat of the OSCE PA inCopenhagen to the attention ofMs. Odile Lelarge,Conference Co-ordinator, by email at[email protected]or fax: +45 33 37 80 30.Secretaries of Delegations who wish to reserve rooms by making a block booking should fill outa form for each individual attending.As the number of rooms in the hotels is limited, the reservation requests will be treated on afirst-come, first-serve basis.Parking is available at hotels, on request.All payments for accommodation and personal costs should be made directly to thehotelsupon departure. Credit card details are required to secure bookings.Participants are asked to read carefully the terms of the cancellation policy.

REGISTRATIONThe registration form (Appendix B) should be sent toMs. Odile Lelargeat the OSCE PAInternational Secretariat(fax: +45 33 37 80 30; email:[email protected])by6 September2013.Please also send a copy toMs.Anđela Radunovićat the Parliament of Montenegro(email:[email protected]).TRAVEL TO BUDVA - TRANSPORTATIONParticipants are kindly requested to indicate their flight numbers, as well as dates ofarrival and departure on both the Registration Form and the Hotel Reservation Form inorder to facilitate their welcome and appropriate transfer.Podgorica Airport is located approximately 70 km away from Budva and is served by manymajor international airlines, while Tivat Airport is located approximately 20 km away.Transportation to and from the airports, as well as for social events, the cultural programme /sightseeing excursion and the accompanying persons' programme will be provided by theParliament of Montenegro. A coach service will be provided during the meetings between thetwo hotels.There will be a welcome desk (with the OSCE PA logo) at Podgorica Airport and Tivat Airport togreet delegates and accompanying persons. Staff will be on hand to direct participants to cars,vans and buses, which will run throughout the day to the hotels.Please note that transportation will be available to and from Podgorica and Tivat airportsonly on the arrival dates of 12 and 13 October, as well as on the departure dates of 14(afternoon), 15 and 16 October.REGISTRATION AND INFORMATION DESKSThe registration and information desks will be open in the central lobby of the Hotel SplendidonSaturday, 12 October from 14:00 to 20:00, on Sunday, 13 October from 09:00 and duringthe rest of the session.All participants are kindly requested to register at this desk as soon as possible after their arrivalwhere they will receive their access badges. Participants will be required to show officialidentification when registering (passport or identity card).All participants will be able to collect bags, handbooks and other conference literature uponregistration.A provisional List of Participants will be distributed. In order to enable the OSCE PAInternational Secretariat to issue the final list and to ensure the accuracy of its content, nationaldelegations are kindly requested to indicate any corrections to the provisional list at theRegistration Desk.IDENTIFICATIONFor security purposes, all participants, including accompanying persons, observers, delegationstaff and members of the press are requested to wear their identity badges at all meetings andsocial functions. Name badges will be needed for access to all conference events.Loss of identity badges should be reported immediately to the conference staff.PASSPORTS AND VISASEntering and staying in Montenegro is subject to holding a valid passport or other forms of traveldocuments.4

Delegates, including parliamentarians, staff and accompanying persons attending the OSCE PA2013 Fall Meetings from countries outside of the European Union are advised to check thewebsite of the Ministry of Foreign Affairs and European Integration of Montenegro(www.mip.gov.me) to find out if they need an entry visa and contact, if necessary, their nearestMontenegrin Embassy or Montenegrin Consulate for further assistance.Please note: In some OSCE participating States there is no diplomatic or consular mission ofMontenegro. In this case, consular functions are performed by Montenegrin embassies in othercountries, or, in some cases, by Serbian or Bulgarian embassies. The full list of the diplomaticmissions of Montenegro is available on the MFAEI website atwww.mip.gov.me.InAnnex C,you will find the visa regimes for the OSCE PA participating states and partners forco-operation for entering Montenegro, along with contact information of the embassiesresponsible for issuing visas.Delegates must clearly state that they are attending the OSCE PA 2013 Fall Meetings ontheir application form. Visas will be issued free of charge by Montenegrin embassies.DOCUMENTATION / PHOTOCOPYING SERVICESThe International Secretariat will send by email to all delegations electronic documentationfolders in PDF format. Most of the documents related to the Fall Meetings can also bedownloaded from the OSCE PA website:www.oscepa.org.Additional printed material related toall meetings will be given out at registration.The Parliament of Montenegro will assist delegates in photocopying their speeches anddocuments. Delegations are strongly advised to have their speeches reproduced in six copiesand transmitted in advance through the secretariat to the interpreters’ booths.INTERPRETATIONDuring the meetings, simultaneous interpretation will be provided in all six official languages ofthe OSCE (English, French, German, Italian, Russian and Spanish), as well as in Montenegrin.No translation service will be available.DIPLOMATIC REPRESENTATIONAll Embassies and Consulates in Montenegro will be notified of the meetings and will receive acopy of the programme.Participants wishing to reach their diplomatic representatives in Montenegro may consult thelists available on the Ministry of Foreign Affairs and European Integration website atwww.mip.gov.me.ACCOMPANYING PERSONS' PROGRAMMEA programme for accompanying persons has been arranged while delegates are engaged inconference sessions and meetings. A detailed programme will be announced in due course.Accompanying persons may participate in all lunches and dinners organized by the Parliamentof Montenegro. Accompanying persons are kindly requested to wear their identity badges duringevery part of the programme.INSURANCEPersonal and medical insurance is the responsibility of individual participants.The Parliament of Montenegro will not be responsible for any lost luggage, currency or personaleffects, or any medical costs.5

MEDICAL FACILITIESMedical assistance will be available throughout the meetings. However, illness requiring medicaltreatment or hospitalization is the responsibility of the individual. Participants taking medicineshould bring enough to cover their needs.EXCURSIONTBCOTHER SERVICESTelephone, fax and internet facilities will be available for the participants and press.A travel and tourist information desk will be available to participants at the Hotel Splendid,outside the Conference Hall.DRESS CODEBusiness attire is required for formal occasions and most social events. Casual dress (jacket, notie) is suitable for the city tour, sightseeing excursion and the accompanying persons'programme. Comfortable shoes are recommended for the excursion and the accompanyingpersons' programme. There will be some walking required during most of these tours.CURRENCY AND BANKINGThe national currency unit in Montenegro is theEuro,which is the only currency acceptable forpayment.Most major international currencies can be exchanged at banks, airports and in hotels. Bankinghours are generally between 09:00-16:30 from Monday to Friday. Credit cards such as Visa,American Express, MasterCard and Diners are widely accepted in hotels, restaurants, pubs andsupermarkets, but cannot be used for making payment in smaller retail trade outlets. Cash canbe withdrawn from cash machines or obtained at the nearest currency exchange point or bank.CLIMATEThe climate along the Budva Region is typically Mediterranean, with mild, rainy winters and hotand dry summers. The weather in Budva is generally sunny this time of the year with anaverage daily air temperature of around 20-23�C. Sea temperature in mid-October is around 20-22�C.ELECTRICITY SERVICEThe standard electricity voltage in Montenegro is 220 Volts, at 50 Hz. Connectors are Europeantype, with plugs being of the 2 pin type. A transformer and plug adaptor (to convert 3-pin plugsto the standard 2-pin plug) may be required.TELECOMMUNICATIONSTelephones:The international code for Montenegro is: +382, for Budva: 033. If you wish tomake a call to Budva from another country please dial +382 33 then a 6-digit city number.Mobile phones:Only digital phones with GSM subscriptions and a roaming agreement will workin Montenegro. Visitors should consult with their supplier before leaving. If you make a call on amobile phone from abroad please dial +382 then the 2-digit code of one of the mobile operators,and then a 6/7-digit phone number. The most widely used mobile operators utilize the followingcodes: 67, 68, 69.Pay phones:Easy-to-use country calling cards are widely available.6

SMOKE-FREE POLICYMontenegro has implemented a smoking ban in the workplace. This means that smoking isforbidden in enclosed places of work in Montenegro, except in designated smoking areas. Thisincludes office blocks, various buildings, public houses, restaurants / bars, public transport andcompany vehicles (cars and vans).SPECIAL NEEDSSecretaries of Delegations should inform the Budva Fall Meetings Secretariat of guests withspecial needs in order to make necessary transportation and other arrangements in advance.PHOTOGRAPHSPhotographs taken during the meetings will be distributed by the Parliament of Montenegro,upon request by delegations.