FLF, Alm.del - 2012-13 - Bilag 137: Invitation til chairpersons meeting (agriculture and fisheries) i Dublin den 10.-11. marts 2013

PRACTICAL INFORMATION NOTEMeeting of Chairpersons of Agriculture and Fisheries Committees10 – 11 March 2013Date and venueThe Conference will be held at Dublin Castle, in Dublin, on 10 - 11 March 2013. Theaddress of the venue isDublin Castle,2 Palace Street, Dublin 2.ACCESS ONLY THROUGH THE PALACE STREET GATE.Registration of ParticipantsAll participants are kindly requested to fill in a registration form and return it to[email protected]by12 February 2013.The form is also available athttp://www.parleu2013.ieby clicking on the name of the Conference in thecalendar.RegistrationRegistration Desks will be located in the main entrance hall of the Herbert Park Hotelfrom 15.00 on the day of arrival. Identity badges and other Conference material canbe collected from this Desk. All participants are kindly requested to wear theiridentity badges at all times for security reasons and in order to ensure their access toshuttle buses, conference rooms and receptions and/or other events in theprogramme.The ribbons and identity badges correspond to the following categories ofparticipants:•••White with ParlEU2013.ie logoBlueRed---Delegate MemberDelegate StaffEvent/Support Staff

AccommodationBlock bookings have been made by the Houses of Oireachtas at agreed preferentialrate/s at the following hotel/s.Herbert Park Hotel,Anglesea Road,BallsbridgeDublin 4.Phone: +3531 667 2200Fax: +353-1-667 2595All participants are kindly requested to make their own arrangements foraccommodation by the12 February 2013using the following URL:http://cms.ihfhousingbureau.com/ENG/event23_10Mar13.html

Requests for accommodation will be dealt on a first-come-first-served basis and anyrequests received after this date cannot be guaranteed.Any queries concerning accommodation may be addressed to:Stephanie HowardPhone: +00353-1-466 8262[email protected]Accommodation cost is covered by participants.Arrival and departureAll participants are kindly requested to make their own arrangements fortransportation from the airport to their hotel.Approximate costs of transfer from Dublin Airport to the Herbert Park Hotel are asfollows:Taxi:Aircoach:Coach Stop.€50€8 single - €14 return, Ballsbridge Service-Merrion Road

Transportation during the ConferenceTransportation will be provided from the hotel to the venue of the Conference andvice versa, as well as for all social events included in the programme.Simultaneous interpretationSimultaneous interpretation will be provided in English and French.Details of the full language regime and the relevant channels will be made availableon the day of the conference.DocumentsWorking documents will be regularly updated on the Oireachtas EU Presidency websitewww.parleu2013.ieFinal versions will be provided upon registration and at themeeting venue. Documents will be provided in English and French.

Requests to take the floorParticipants wishing to take the floor are requested to fill in a separate “Request forthe floor” card for each Session of the Conference. The cards can be found in thematerial received upon registration. A separate coloured card will correspond to eachagenda item. A list of speakers, based on the cards received by the PresidencySecretariat, will be drawn up by the Chairperson of the Conference and, once thefloor is given, speakers can deliver their speeches from their seats.Services during the ConferenceParticipants will have access to a working station, equipped with computers, Internetaccess and fax machines and all other relevant communication facilities.A Wi-Fi service will be available. Full access details will be provided to delegates onthe day of the conference.Coffee will be provided at the time indicated on the programme. Food and beveragesare not allowed in the Conference room.Information DeskAn Information Desk will be situated outside the Conference room and will beavailable in order to assist participants with any practical matter.Press FacilitiesPress Facilities will be provided during the Conference. Access will be given tocorrespondents of national and international press, radio and television, who havebeen accredited in advance via thewww.parleu2013.iewebpage.Live BroadcastThe Meeting will be webcast live onwww.parleu2013.ieMedical ServiceMedical services will be available during the Conference.Non-smoking policySmoking is prohibited in all indoor areas in hotels and all public places. An outdoorspace outside the Conference Centre can be used by smokers and will be clearlysignposted.CurrencyThe national currency of Ireland is the Euro.

PowerIt is important to note that the plugs and sockets used in Ireland and the UK (includingNorthern Ireland) are different from those in use in the rest of Europe. Delegates areadvised to use 3 square pin adapters (230v/50hz) for use with their laptops etc.WeatherThe Irish winter starts in December. The average lowest temperature is 2.5�C and thehighest is 7.6�C.Presidency SecretariatEU Co-ordinator:TelephoneE-mail:EU Co-ordination Team(direct)(mobile)Máirín Devlin+353 1 618 3258+353 87 223 8630[email protected][email protected]Mark Smith+353 1 618 3369[email protected]Karagh McGoldrick+353 1 618 3321[email protected]Lynda Conlon+353 1 618 3409[email protected]Media/Press ContactPaul Hand+353 1 618 4484Mobile +353 87 6949926[email protected]Josie Briody+353 1 618 3717[email protected]