OSCEs Parlamentariske Forsamling 2011-12
OSCE Alm.del Bilag 44
Offentligt
OSCE PARLIAMENTARYASSEMBLYFALL MEETINGSTIRANA, 5 – 7 OCTOBER 2012
VENUE OF THE MEETINGSAll meetings will take place at:Sheraton HotelSheshi ItaliaTirana, AlbaniaTel: +355 42 2274707Fax: +355 42 2274711
DRAFT PROGRAMME (*)Thursday, 4 October 2012Friday, 5 October 2012Saturday, 6 October 2012Sunday, 7 October 2012Arrival of participants - Accommodation - RegistrationOpening of the OSCE PA 2012 Fall Meetings (morning)Parliamentary Conference (morning & afternoon)Parliamentary Conference (continuation; morning)Meeting of the Standing Committee (afternoon)Cultural Programme / Half day Excursion - Departure of participants
(*)Please note that this preliminary draft is subject to changes. A detailed programme will be distributed to allparticipants in due time.
CONTACT PERSONSALBANIAN PARLIAMENT-TIRANA FALL MEETINGS SECRETARIATMr. DritanDelija,Expert, Foreign Relations Department, Albanian ParliamentTel: +355 42 232578 / Fax: +355 42 227949Email:[email protected]Ms.
Irena Çobani,Director Multilateral Relations, Albanian ParliamentTel: +355 42 232578/ Fax: +355 42 227949Email:[email protected]OSCE PA INTERNATIONAL SECRETARIATMs. Odile Lelarge,Conference CoordinatorOSCE Parliamentary AssemblyTel: +45 33 37 80 34/ Fax: +45 33 37 80 30Email:[email protected]
HOTEL ACCOMMODATIONA block booking at preferential rates for participants has been made at theTirana International Hotel (5*),Sheraton Hotel (5*), Hotel Boutique Kotoni (4*), Hotel Sky (4*), and the Hotel Xheko Imperial (4*).For details, please consult the websites of the hotels.
Tirana International HotelScanderbeg Sq. Build. 8Tirana, AlbaniaTel: +355 42 234185Fax: +355 42 234188
Sheraton HotelSheshi ItaliaTirana, AlbaniaTel: +355 42 2274707Fax: +355 42 2274711
E-mail:[email protected]www.tiranahotel.comXheko Imperial HotelRr. "Ibrahim Rugova" Nd. 56 H. 2Tirana/,AlbaniaTel: + 355 42 259 574/75Fax: + 355 42 246 852Cel: + 00 355 68 20 24 233
Email:[email protected]www.starwoodhotels.comSky Tower HotelRr. “Deshmoret e 4 Shkurtit” Nr.5/1Tirana, AlbaniaTel.: +355 4 2415995Fax: +355 4 2415992
E-mail:[email protected]www.xheko-imperial.comHotel Boutique KotoniRruga Donika Kastrioti, 4Tirana, Albania
www. hotelkotoni.comAll reservations should be made using the appropriate Hotel Reservation Form (Appendix A1 to A5) which shouldbe filled in and sent by fax or e-mail directly to the respective hotelsno later than 24 August 2012
With copy to Mr. Dritan Delija,Foreign Relations Department, Albanian Parliament(Tel: +355 42 232578 /Fax:+355 42 227949 / Email:[email protected])A copy should be also forwarded tothe International Secretariat of the OSCE PA in Copenhagen to the attentionofMs. Odile Lelarge,Conference Co-ordinator, by email at[email protected]or fax: +45 33 37 80 30.Booking received after the deadline will be subject to availability.Secretaries of Delegations who wish to reserve rooms by making a block booking should fill out a form for eachindividual attending.As the number of rooms in the hotels is limited, the reservation requests will be treated on first-come, first-servebasis. Hotels will send a confirmation of the reservation to the email address specified by the guest on the hotelreservation form or by fax to the fax number specified by the guest on the hotel reservation form.Parking is available at hotels, on request.All payments for accommodation and personal costs should be made directly to Hotelsupon departure. Creditcard details are required for securing the bookings.Participants are asked to read carefully the terms of the cancellation policy of the hotel of their choice.Cancellations must be made in written by fax or email directly to the hotel.
REGISTRATIONThe registration form (Appendix B) should be sent toMs. Odile Lelargeat the OSCE PA International Secretariat
(fax: +45 33 37 80 30; email:[email protected])by5 September 2012.Please
also send a copy toMr. DritanDelijaat the Albanian Parliament
(fax: +355 42 227949; email:[email protected])
TRAVEL TO TIRANA - TRANSPORTATIONParticipants are kindly requested to indicate their flight numbers, as well as dates of arrival to and departurefrom Tirana on both the Registration Form and Hotel Reservation Form in order to facilitate their welcomeand appropriate transfer.Mother Tereza Airport (Tirana) is located approximately 15 km away from Tirana city center and is served bymajor international airlines.Transportation to and from the Mother Tereza Airport, as well as for social events, the cultural programme/ sightseeing excursion and for accompanying persons' programme, will be provided by the AlbanianParliament. A coach service will be provided during the meetings between the hotels and the Sheraton.There will be a welcome desk at Mother Tereza Airport with the OSCE PA logo to greet the delegates andaccompanying persons. Staff will be on hand to direct participants to cars, vans and buses, which will run all dayto the hotels.Please note that transportation will be available only on the arrival dates of 4 and 5 October, as well as onthe departure dates of 7 and 8 October.
REGISTRATION AND INFORMATION DESKSThe registration and information desks will be open at the Sheratonon Thursday, 4 October, from 14:00 to
20:00, on Friday, 5 October, from 09:00 on and during the rest of the session.
All participants are kindly requested to register as soon as possible after their arrival in Tirana at the registrationdesk where they will receive their access badges. Participants will be required to show official identificationwhen registering (a passport or identity card).All participants will be able to collect bags, handbooks and other conference literature upon registration.A provisional List of Participants will be distributed. In order to enable the OSCE PA International Secretariat toissue the final list and to ensure the accuracy of its contents, national delegations are kindly requested to indicateany corrections to the provisional list at the Registration Desk.
IDENTIFICATIONFor security purposes, all participants, including accompanying persons, observers, delegation staff, andmembers of the press are requested to wear their identity badges at all meetings and social functions. Namebadges will be needed for access to all conference events.Loss of identity badges should be reported immediately to the conference staff.
PASSPORTS AND VISASEvery visitor needs a valid passport to enter the Republic of Albania.Delegates, including parliamentarians, staff, and accompanying persons attending the OSCE PA 2012 FallMeetings from countries outside of the European Union are advised to check on the website of the Ministry ofForeign Affairs of the Republic of Albania (www.mfa.gov.al) if they need an entry visa and contact, if necessary,their nearest Albanian Embassy or Albanian Consulate for further assistance.
Please note: In some OSCE participating States there is no diplomatic or consular mission of the Republic ofAlbania. In this case, consular functions are performed by Albanian embassies in other countries. The full list ofthe diplomatic missions of the Republic of Albania is available on the MFA website atwww.mfa.gov.alDelegates must clearly state that they are attending the OSCE PA 2012 Fall Meetings on their
application form.
DOCUMENTATION / PHOTOCOPYING SERVICESThe International Secretariat will send by email to all delegations electronic documentation folders in PDF format.Most of the documents related to the Fall Meetings can also be downloaded from the OSCE PA website:www.oscepa.org. Additional printed material related to all meetings will be given out at registration.The Albanian Parliament will assist delegates in photocopying their speeches and documents. Delegations arestrongly advised to have their speeches reproduced in six copies and transmitted in advance through thesecretariat to the interpreter's booths.
INTERPRETATIONDuring the meetings, simultaneous interpretation will be provided in all six official languages of the OSCE (English,French, German, Italian, Russian and Spanish), as well as in Albanian.No translation service will be available.
DIPLOMATIC REPRESENTATIONAll Embassies and Consulates in the Republic of Albania will be notified of the meetings and will receive a copyof the programme.Participants wishing to reach their diplomatic representatives in Albania may consult the listing available onthe Ministry of Foreign Affairs website atwww.mfa.gov.al.
ACCOMPANYING PERSONS' PROGRAMMEA programme for accompanying persons has been arranged while delegates are engaged in conferencesessions and meetings. A detailed programme will be announced in due time.Accompanying persons may participate in all lunches and dinners organized by the Albanian Parliament.Accompanying persons are kindly requested to wear their identity badges at all times.
INSURANCEPersonal and medical insurance is the responsibility of individual participants.The Albanian Parliament will not be responsible for any lost luggage, currency or personal effects, or any medicalcosts.
MEDICAL FACILITIESMedical assistance will be available throughout the meetings. However, illness requiring medical treatment orhospitalization is the responsibility of the individual. Participants taking medicine should bring enough to covertheir needs.
CULTURAL PROGRAMMEOn, 7 October 2012, participants will be taken on a half-day cultural programme / sightseeing excursion. Adetailed programme will be distributed to all participants in due time.
OTHER SERVICESTelephone, fax and internet facilities will be available for the participants and press.A travel and tourist information desk will be available to participants at the Sheraton, outside the Conference Hall.
DRESS CODEBusiness attire is required for formal occasions and most social events. Casual dress (jacket, no tie) is suitable forthe city tour, sightseeing excursion and the accompanying persons' programme. Comfortable shoes arerecommended for the excursion and the accompanying persons' programme. There will be some walkingrequired during most of these tours.
CURRENCY AND BANKINGThe national currency unit in Albania is the AlbanianLek (ALL)
(1 Euro = 140 Lek), which is the only currencyacceptable for payment.Most major international currencies can be exchanged at banks, airport and in hotels. Banking hours aregenerally between 09:00-16:30 from Monday to Friday. Credit cards such as Visa, American Express,MasterCard and Diners Club are widely accepted in hotels, restaurants, pubs and supermarkets, but cannotbe used for making payment in smaller retail trade points. Cash can be withdrawn from cash machines orobtained at the nearest currency exchange point or bank.
CLIMATEThe climate along Tirana Region is typically Mediterranean, with mild, rainy winters and hot and dry summers.The weather in Tirana is generally sunny this time of the year with average daily air temperature around 20-23�C.
ELECTRICITY SERVICEThe standard electricity voltage in Albania is 220 Volts, at 50 Hz. Connectors are European type, with plugsbeing of the 2 pin type. A transformer and plug adaptor (to convert 3-pin plugs to the standard 2-pin plug) maybe required.
TELECOMMUNICATIONSTelephones:The international code for Albania is: +355, for Tirana: 042. If you wish to make a call to Tirana fromanother country please dial +355 42 then a 6-digit city number.Mobile phones:Only digital phones with GSM subscriptions and a roaming agreement will work in Albania.Visitors should consult with their supplier before leaving. If you make a call on the mobile phone from abroadplease dial +355 then the 2-digit code of one of the mobile operators, and then a 7-digit phone number. The mostwidely used mobile operators utilize the following codes: 66, 67, 68, 69.Pay phones:Easy-to-use country calling cards are widely available.
SMOKING POLICYThe Republic of Albania has implemented a smoking ban in the workplace. This means that smoking is forbiddenin enclosed places of work in Albania, except in designated smoking areas. This includes office blocks, variousbuildings, public houses, restaurants / bars, public transport and company vehicles (cars and vans).
SPECIAL NEEDSSecretaries of Delegations should inform the Tirana Fall Meetings Secretariat of guests with special needs inorder to make the necessary transportation and other arrangements in advance.
PHOTOGRAPHSPhotographs taken during the meetings will be sent from the Albanian Parliament, after request by the Delegation
