MPU, Alm.del - 2010-11 (1. samling) - Bilag 284: Invitation til et Joint Committee Meeting den 3. og 4. marts 2011 i Budapest i anledning af det ungarnske EU-formandskab.

Date and venue of the ConferenceThe Joint Meeting of Chairpersons of Regional Development and SustainableDevelopment Committees will be held in the former Upper House Session Hall of theHungarian National Assembly in Budapest, Hungary, on03-04 March 2011.Address of the Hungarian National Assembly:H-1055 Budapest, Kossuth Lajos tér 1-3.The entrance to be used is the Gate no.VI. and no.VII. of the Parliament Building.Conference registrationEach participant is kindly requested to complete the online registration form on thewebsitewww.parlament-eu2011.eu(the necessary username and password are in heinvitation letter) or to print out the form and return itbefore 17thof February, 2011by e-mail or by fax to:E-mail:[email protected]Fax:+36-1-441-4183

AccreditationsParticipants will receive their accreditation badges and other materials in theconference hotels on03 March(the day of arrival)from 3 pm till 6 pmor thefollowing morning in the Parliament Building at the Information Desk.All participants are requested to wear their badges throughout the entire Conferenceand related events.Please carry your personal ID card or passport with you all the time. In case of lack ofaccreditation badge, entering the Parliament building is only possible by showingpassport or ID card.The ribbons of the badges are issued with the following colour codes:Red-Conferenceparticipants:MPs,Blue-Conferenceparticipants:Staff,White-Organizers: Hosting staff

Conference secretariatFor any information regarding this Conference please write the following e-mailaddress:[email protected] , or turn to the following contact persons:

+36-1-441-5096 Committee on Local Governments and Regional Development, Mr.Pál Vásárhelyi+36-1-441-5053 Committee on Sustainable Development, Mr. Gyula Szalóki+36-1-441-4203 EU Department, Ms. Dorottya Stifner+36-1-441-4135 Protocol Department, Ms. Zita Széles-Végh

AccommodationHotel booking can be completed by filling in the enclosed Hotel Reservation Form andby returning it directly to the selected Hotel by fax or e-mailby 17 February 2011the latest.Rooms can be booked in one of the following two hotels:1.Hotel Le MeridienH-1052 Budapest, Erzsébet tér 9-10.Phone: +36-1-429-5600Fax: +36-1-429-5606E-mail:[email protected]Website:http://www.lemeridienbudapest.comHotel Marriott BudapestH-1052 Budapest, Apáczai Csere János utca 4.Phone:+36-1-486-5000Fax:+36-1-486-5005E-mail:[email protected]Website:http://www.marriottbudapest.com

Each delegation will be responsible for its own hotel expenses.Kindly note: As room facilities are limited, reservations will be dealt with on a first-come-first-served basis.In case you cancel your reservation at least five days before your arrival, no fees willbe claimed.

Arrival and departure of the delegationDelegations will not be met on arrival in Budapest so they are requested to arrangetheir own transport from the airport to the hotel.

Conference ServicesComputers, telephones, Internet and fax services will be available in a separate roomfor all participants. The login code (username and password) to Wi-Fi access will beindicated in the conference material or can be obtained at the Information Desk.In addition to coffee breaks, permanent coffee and tea service will be provided duringthe Conference right outside the Session room. Food and beverages are not allowed inthe Session room.

DocumentsMeeting documents will be updated regularly on the website. Final versions will beprovided upon accreditation. Documents will be provided in English and French.

Interpretation facilities for other languages (up to 3 booths) will be provided uponrequest if delegations ensure their own interpreters. Technical base language isEnglish. The 3 extra booths will be allocated on a first come first served basis.

Information DeskThe Information Desk will be situated outside the Session Hall in order to assist withpractical matters including codes for Wi-Fi access.

Requesting the floorAny participant wishing to take the floor during the debates is kindly asked to fill in a“Request for the floor” card which can be found in the conference materials and at theInformation Desk.Each item on the agenda will have an individually coloured card. The Chairman of theConference will draw up a list of speakers on the basis of the cards. Once the floor isgiven, the speakers will be able to deliver their speeches from their seats. During the“open debate” participants should ask for the floor by raising their hand.

Guided tours of the ParliamentGuided tours will be arranged for those who are interested onFriday between 13.15and 13.45 pmafter the buffet-lunch. The tour will be available in English and French,it will take 30 minutes and will start from the Dome Hall.

Medical AssistanceMedical service will be available during Conference hours.The nearest pharmacy to the Parliament Building is “Országház Patika” (H-1055Budapest, Falk Miksa utca 16. Phone: +36-1-428-0301).Please ask for help from the Information Desk if needed.

SmokingPlease note that smoking is not allowed in the Parliament Building except in theindicated areas. Please turn to the Information Desk for any further information.