Udvalget for Fødevarer, Landbrug og Fiskeri 2010-11 (1. samling)
FLF Alm.del Bilag 172
Offentligt
GENERAL INFORMATIONMeeting of Chairpersons of Agriculture Committees
Date and venue of the Conference•The Meeting of Chairpersons of Agriculture Committees will be held in the FormerUpper House Hall of the Hungarian Parliament Building in Budapest, Hungaryon 31March - 1 April 2011.•Address of the Hungarian National Assembly:H-1055 Budapest, Kossuth tér 1-3/ Kossuth Lajos Square 1-3•The entrance to be used is the Gate No.VI. and No.VII. of the Parliament Building.Conference registration•Each participant is kindly requested to complete the online registration form on thewebsitewww.parlament-eu2011.eu(the necessary username and password are in theinvitation letter) or to print out the form and return itbefore 21stof March, 2011 bye-mail to:[email protected]or fax to:+36-1-441-4183
Accreditations••Participants will receive their accreditation badges and other materials in theconference hotels on31 March(the day of arrival) from 3 pm till 6 pm or thefollowing morning in the Parliament Building at the Information Desk.All participants are requested to wear their badges throughout the entire Conferenceand related events.Please carry your personal ID card or passport with you all the time. In case of lack ofaccreditation badge, entering the Parliament Building is only possible by showingpassport or ID card.The ribbons of the badges are issued with the following colour codes:Red-Conference participants:MPs,Blue-Conference participants:Staff,White-Hosting staff
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Conference secretariat•For any information regarding this Conference please write the following e-mailaddress:[email protected], or turn to the following contact persons:+36-1-441-5022Head of Secretariat and adviser of the Committee on Agriculture,Ms. Zoltánné Horváth+36-1-441-4340Conference CoordinatorMs. Tímea Balogh (EU Department)+36-1-441-4109Conference CoordinatorMs. Bernadett Langó (Protocol Department)•Website of the Hungarian Council and parliamentary EU Presidency:Parliamenthttp://www.parlament-eu2011.huGovernmenthttp://www.eutrio.hu
Accommodation••Hotel booking can be completed by filling in the enclosed Hotel Reservation Form andby returning it directly to the selected Hotel by fax or e-mailby 16 March 2011 thelatest.Rooms can be booked in one of the following two hotels:1.Hotel Le MeridienH-1052 Budapest, Erzsébet tér 9-10.Phone: +36-1-429-5600Fax: +36-1-429-5606E-mail:[email protected]Website:http://www.lemeridienbudapest.comHotel Marriott BudapestH-1052 Budapest, Apáczai Csere János utca 4.Phone:+36-1-486-5000Fax:+36-1-486-5005E-mail:[email protected]Website:http://www.marriottbudapest.com
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Room rates :Hotels/Type of RoomLeMeridienrooms)(60Single140 EUR140 EURDouble155 EUR155 EUR
Marriott (60 rooms)
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Each delegation will be responsible for its own hotel expenses.Kindly note: As room facilities are limited, reservations will be dealt with on a first-come-first-served basis.In case you cancel your reservation at least five days before your arrival, no fees willbe claimed.
Arrival and departure of the delegation•Delegations will not be met on arrival in Budapest so they are requested to arrangetheir own transport from the airport to the hotel.
Transfers•Coach transport will be provided for all participants between the conference hotels andconference venues.
Conference Services••Computers, telephones, Internet and fax services will be available in a separate roomfor all participants. The login code (username and password) to Wi-Fi access will beindicated in the conference material or can be obtained at the Information Desk.In addition to coffee breaks, permanent coffee and tea service will be provided duringthe Conference right outside the Session room. Food and beverages are not allowed inthe Session room.
Documents•Meeting documents will be updated regularly on the website. Final versions will beprovided upon accreditation. Documents will be provided in English and French.
Interpretation••Simultaneous translation will be provided in Hungarian, English and French.Interpretation facilities for other languages (up to 3 booths) will be provided uponrequest if delegations ensure their own interpreters. Technical base language isEnglish. The three extra booths will be allocated on a first come first served basis.
Information Desk•The Information Desk will be situated outside the Session Hall in order to assist withpractical matters including codes for Wi-Fi access.
Requesting the floor••Any participant wishing to take the floor during the debates is kindly asked to fill in a“Request for the floor” card which can be found in the conference materials and at theInformation Desk.Each item on the agenda will have an individually coloured card. The Chairman of theConference will draw up a list of speakers on the basis of the cards. Once the floor isgiven, the speakers will be able to deliver their speeches from their seats. During the“open debate” participants should ask for the floor by raising their hand.
Guided tours of the Parliament•Guided tours will be arranged for those who are interested onFriday between 14:15and 14:45 pmafter the buffet-lunch. The tour will be available in English and French,it will take 30 minutes and will start from the Dome Hall.
Medical Assistance•••Medical service will be available during Conference hours.The nearest pharmacy to the Parliament Building is “Országház Patika” (H-1055Budapest, Falk Miksa utca 16. Phone: +36-1-428-0301).Please ask help from the Information Desk if needed.
Smoking•Please note that smoking is not allowed in the Parliament Building except in theindicated areas. Please turn to the Information Desk for any further information.
