Det Energipolitiske Udvalg 2010-11 (1. samling)
EPU Alm.del Bilag 309
Offentligt
Meeting of chairpersons of economic affairs committeesof parliaments of EU member statesWarsaw, 11-12 September 2011GENERAL INFORMATION
MEETING DATE AND VENUEThe meeting will be held on 11-12 September 2011 in the Plenary Hall of the Senate at 4/6/8Wiejska Street. Entry to the building will be allowed only to persons who show their identificationbadges at the main entrance to the Senate (B II).Owing to limited seating capacity of the Plenary Hall, the delegations of each parliamentarychamber will be allocated 2 seats only. Other participants of the meeting will be able to follow thesessions in room 217 (Władysław Raczkiewicz Room).
REGISTRATION OF PARTICIPANTSThe participants will be registered electronically using the online form posted on the website of theparliamentary dimension of the Polish Presidency atwww.parl2011.pl. The form is available byclicking the name of the meeting in the calendar in the left top corner of the page. Online forms anddetails of the meeting are available after logging in, in the section accessible to the participantsonly.Login:WarsawPassword:parl2011The registration deadline is 28 August 2011Having registered, the participant will receive an e-mail message confirming the receipt of the form.The message will also contain links allowing the registration form to be edited in case any changesare necessary. Changes can be made in the form until the registration deadline. After that date, anychanges should be reported to the persons responsible for the organisation of the meeting.
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HOTEL BOOKINGThe participants are requested to make individual hotel bookings directly with any of the followingthree hotels:Sofitel Warsaw Victoria Hotel11 Królewska Str.,00-065 WarsawPhone: +48 22 657 82 85Fax +48 22 657 81 69E-mail: [email protected]Website: www.sofitel.com/gb/hotel-3378-sofitel-warsaw-victoria/index.shtmlSheraton Warsaw Hotel2 Bolesława Prusa Str.,00-493 WarsawPhone: +48 22 450 6100Fax: +48 22 450 69 01E-mail: [email protected]Website: www.sheraton.plLe Méridien Bristol, Warsaw42/44 Krakowskie Przedmieście Str.,00-325 WarsawPhone: +48 22 55 11 825Fax: +48 22 55 11 826E-mail: [email protected]Website: www.lemeridien.plThe booking forms are available atwww.parl2011.plon the tab dedicated to the meeting after theparticipant logs in. The booking forms should be filled in and sent (by fax or e-mail) to the selectedhotel.The organisers have made preliminary bookings with each of the three hotels at special prices. Theaccommodation in each hotel will be available on the first-come, first-served basis.Bookingsshould be made by 28 August 2011.Availability of accommodation cannot be guaranteedafter that date.The cost of accommodation is covered by the delegations.
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ARRIVALS AND DEPARTURES OF THE DELEGATIONSThe participants are requested to arrange transport from and to the airport on their own. WarsawChopin Airport recommends the services of three taxi corporations:ELE SKY TAXISUPER TAXISAWA TAXI+48 22 811 11 11+48 22 578 98 00+48 22 644 44 44www.eletaxi.plwww.supertaxi.plwww.sawataxi.com.pl
The cost of transfer from the airport to the city center is approx. PLN 40.When ordering a taxi operated by SUPER TAXI or SAWA TAXI please specify the mode ofpayment, i.e. cash/credit card.
TRANSPORT DURING THE MEETINGThe organisers will provide transport from the hotels Le Méridien Bristol, Sheraton Warsaw andSofitel Warsaw Victoria and the meeting venue, as well as the venues where other events includedin the meeting programme will be held. Transport will also be provided by the organisers from theSenate building to the hotels after the meeting.
IDENTIFICATION BADGESReception desks will be arranged at the hotels on the day of arrival, where the participants cancollect their badges and meeting documents. The participants who will not collect their badges anddocuments on the day of arrival will be able to do so the next day in the Senate.For security reasons, the participants are requested to wear identification badges throughout themeeting.The badges are colour-coded as follows:1.2.3.4.5.6.7.Red - Head of DelegationYellow - MPsGreen - Parliament StaffWhite - InterpretersGrey - Embassy RepresentativesBlue - PressOrange - Organisers
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MEETING DOCUMENTSUpdated versions of the programme and other documents will be available on the website of themeetingwww.parl2011.pl.The participants are requested to regularly read the information postedthere. The final versions of the documents will be delivered to the participants at the venue togetherwith the meeting papers.The meeting documents and papers will be available in English and French.
INTERPRETATIONSimultaneous interpretation will be provided during the meeting into Polish, English and French.Additional interpreting booths will also be available to interested delegations. For technicalreasons, the number of additional booths is limited. Additional booths will be allocated to thedelegations on the first-come, first-served basis. Booth requests can be made by marking theappropriate box on the registration form.
MEETING SECRETARIATThe meeting secretariat will be situated nearby the meeting venue, where the participants can usecomputers with Internet access, printers, photocopy machine, telephone and fax. In addition, Wi-FiInternet access will be available at the meeting venue.
REQUESTS TO TAKE THE FLOORAll participants willing to take the floor at the meeting will be requested to fill in request for the floorforms for the session concerned. The forms will be attached to the meeting papers available at thevenue.
INFORMATION FOR SMOKERSSmoking is strictly prohibited in the Senate building.
CURRENCYThe legal tender in Poland is theZLOTY (PLN).1 PLN = 0.25 EUROS. All major types of paymentcards are acceptable in Poland and can be used to pay at most retail and service facilities.
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TOURIST INFORMATION AND WEATHERThe average temperatures in Warsaw in September are about 17�C in the day and 8�C at night.For tourist information on Poland and Warsaw please visit the website of the parliamentarydimension of the Polish Presidencywww.parl2011.pl.
CONTACT:Chancellery of the SenatePresidency Teamphone +48 22 694 95 33phone +48 22 694 94 97fax +48 22 621 23 22e-mail:[email protected]
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