IPU, Alm.del - 2009-10 - Bilag 7: Convocation, 186th session of the Governing Council of the IPU

INTER-PARLIAMENTARY UNION122ndAssembly and related meetingsBangkok (Thailand), 27thMarch - 1stApril 2010

CL/186/C.121 December 2009

186thSESSION OF THE GOVERNING COUNCIL OFTHE INTER-PARLIAMENTARY UNIONBangkok, 28 March and 1stApril 2010

Dear Madam,Dear Sir,We have pleasure in informing you that the Governing Council of the Inter-ParliamentaryUnion will hold its 186thsession at theCentara Bangkok Convention Centre (CBCC), in Bangkok.The Governing Council will hold a first sitting from 9 a.m. to 10 a.m. on Sunday 28 March. Itssecond sitting will take place from 10 a.m. to 1 p.m. and from 3 p.m. to 4 p.m. on Thursday1stApril.1.PARTICIPATION

The Governing Council is composed of three members from each parliament represented inthe IPU * . The Members are asked to confirm the names of their representatives to theGoverning Council by 28 March 2010 at the latest, so that the Secretariat can update the list ofCouncil members.In accordance with Governing Council Rule 2, "a member of the Governing Council who isunable to attend may be replaced by another representative of the Union Member in questionduly authorized for that purpose". The IPU Secretariat should be notified accordingly.

Each parliament's representation on the Governing Council must include both men and women. Single genderdelegations will be limited to two members (Rule 1.2 of the Rules of the Governing Council).

The provisional agenda for the session prepared by the Executive Committee at its255th(October 2009) session is as follows:1.2.Adoption of the agendaThe Governing Council will adopt its agenda at the beginning of its proceedings.Approval of the summary records of the 185thsession of the Governing CouncilMembers requesting corrections to the summary records of the 185thsession(CL/185/SR.1)are asked to notify the Union’s Secretariat in writing before the openingof the 186thsession.Proposals for the election of the President of the 122ndAssemblyQuestions relating to IPU membership(a)Requests for affiliation and reaffiliation to the IPU(b)Situation of certain Members(c)Observer statusThe Governing Council will decide on any requests for affiliation and reaffiliation andreview the situation of certain Members on the basis of the report of the ExecutiveCommittee. It will also examine any requests for observer status.Report of the President(a)On his activities since the 185thsession of the Governing Council(b)On the activities of the Executive CommitteeAnnual Report by the Secretary General on the activities of the IPU for 2009Reports on recent IPU specialized conferences and meetingsCooperation with the United Nations SystemConsolidation of the reform of the Inter-Parliamentary UnionFinancial results for 2009The Governing Council will have before it the report of the Auditors on the Union'saccounts for 2009.Action by the IPU to strengthen democracy and parliamentary institutionsActivities of committees and other bodiesThe Governing Council will examine the reports of the following bodies and committeesand will hold elections to fill any vacant seats:(a)Meeting of Women Parliamentarians(b)Committee on the Human Rights of Parliamentarians(c)Committee on Middle East Questions(d)Group of Facilitators for Cyprus(e)Committee to Promote Respect for International Humanitarian Law(f)Gender Partnership Group(g)Advisory Group on HIV/AIDSPreparations for the 3rdWorld Conference of Speakers of ParliamentThe Governing Council will receive a report on the second meeting of the PreparatoryCommittee.

123rdIPU Assembly (Geneva, 4-6 October 2010)Future Inter-Parliamentary meetings(a)Statutory meetings(b)Specialized meetings and other eventsAmendments to the Statutes and Rules

In conformity with Governing Council Rule 13, members of the Council may request theinclusion of supplementary items in the agenda. Such items must fall within the competenceof the Council which, according to Article 20.1 of the Statutes, determines and guides theactivities of the Union and controls their implementation.Any requests for the inclusion of supplementary items will be immediately transmitted by theSecretariat to all Council members. After hearing the opinion of the Executive Committee, theCouncil shall decide on such a request by a majority of votes cast if the request is received bythe Secretariat at least 15 days before the opening of the session; otherwise by a two-thirdsmajority.4.DOCUMENTS

To the extent possible, working documents regarding various items of the provisional agendawill be sent out to Members and posted on the IPU website in advance.Yours sincerely,

Anders B. JOHNSSONSecretary Generalof the Inter-Parliamentary Union

Theo-Ben GurirabPresidentof the Inter-Parliamentary Union